Okaloosa County School Board — Regular Meeting, June 10, 2019 — reading text

DRAFT.pdf (299 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Jun 10, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 06-10-19.pdf (15 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.4 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jun 10, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,097.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2019-06-10.pdf (433 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.5 Renewal of Tag-On: Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 10, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capitals Funds, Project 2313 Environmental/IAQ/T&B-Districtwide Recommended Action : Motion to approve renewing tagging on with Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through School District of Escambia County, FL. Public Content Request approval to renew tagging on with Annual Purchase Agreement for Indefinite Quantity Environmental Contracting Services through School District of Escambia County, FL. The agreement is based on fixed pricing from multiple vendors and will be used on an as needed basis. Funding will be paid from Capital Funds, Project 2313 Environmental/IAQ/T&B-District wide. The agreement is effective June 20, 2019 through June 19, 2020. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RENEWAL OF ANNUAL PURCHASE AGREEMENT FOR INDEFINITE QUANTITY ENVIRONMENTAL CONTRACTING SERVICES.pdf (258 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.6 Exempted Purchase Over $25,000: Heartland, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 10, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,608.00 Budgeted : Yes Budget Source : Federal Funds Recommended Action : Motion to approve purchase of annual software subscription from Heartland in the amount of $27,608.00, effective August 1, 2019 through June 30, 2020. Public Content Request approval to purchase annual software subscription from Heartland in the amount of $27,608.00. This purchase is exempt through 6A-1.012(11)(b). The subscription is effective August 1, 2019 through June 30, 2020. Funds will be paid from FY20 Federal Funds. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Services at (850) 301-3020. File Attachments HEARTLAND QUOTE.pdf (24 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.7 Exempted Purchase Over $25,000: Frontline Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 10, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,815.28 Budgeted : Yes Budget Source : Federal and General Funds, Project 0405 Title II - Part A Recommended Action : Motion to approve the annual software subscription through Frontline Education in the amount of $70,815.28. The contract is effective July 1, 2019 through June 30, 2020. Public Content Request approval of annual software subscription through Frontline Education in the amount of $70,815.28. The purchase is exempt through 6A-1.012(11)(b). All funds will be paid from FY20 Federal and General Funds, Project 0405 Title II - Part A. The contract is effective July 1, 2019 through June 30, 2020. A copy of the Renewal Notice is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum at (850) 833-5888. File Attachments FRONTLINE EDUC.pdf (334 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as