Fort Walton Beach Council minutes — 01-13-09 regular minutes — reading text

would allow the current City Council to prepare a short list of the candidates to the City Council seated after April 1". He noted the schedule would give an estimated start date for the new City Manager in mid to late June. He explained that on day 80, h, March 11 ` each Council member would submit their own list of 10 finalists to the City Clerk who would tally the results to provide to the current and newly elected Council members. Regular Council meeting 1 - 13 -09 103 REVISED CITY MANAGER RECRUITMENT SCHEDULE coat. It was questioned whether the Police Department could perform the background check. The Administrative Services Director responded his staff can perform a Florida Department of Law Enforcement check on all applicants who reside in the State of Florida but the problem is with the applicants who live outside the State of Florida who would require a fingerprint and a run through the NCIC for a full criminal background check. A point of order was called that Council had already voted on an outside agency to perform the background check. Confusion was expressed on the purpose of each City Council member to submit a list of ten finalists to the City Clerk. The Administrative Services Director explained the current Council would then narrow the list to submit ten names to the newly elected Council members who would then narrow the list to five candidates with one alternate. Mr. Minich moved to approve the revised recruitment schedule for a new City Manager. Mr. Holmes seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. LANDMARK CENTER —COLLATERAL ASSIGNMENT OF DEVELOPMENT AGREEMENT Consideration of approval of the Collateral Assignment of Development Agreement between City of Fort Walton Beach and Ft Walton Development Partners LLC to the Georgian Bank and authorization for the Mayor and City Clerk to execute that document on behalf of the City upon sufficient proof from the developers of a performance and payment bond of no less than $ 4, 250, 000. This item was pulled from the agenda. AMENDED LEASE WITH ARTS & DESIGN SOCIETY Consideration of a request for City Council to authorize the Mayor to execute an amendment to the lease between the City of Fort Walton Beach and the Arts & Design Society for rental of space at the City -owned old City Hall building at 17 First Street, SE, Fort Walton Beach. Mark Wiltsie, Administrative Services Director, explained the City recently vacated a portion of the City owned old City Hall building located at 17 First Street SE to relocate the Water Operations Division. He said the Arts Design Society sent a letter to express their desire to occupy that space which would increase their space by 50% and they would agree to a 50% increase in the rental amount. Jim Thoreen, 33 Anastasia Drive, with the Arts & Design Society commented they had not seen the amendment but confirmed that the document is what they expected. He said once their Board approves it they will be in a position to sign the amendment. The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Minich moved to authorize the Mayor to execute the Amendment to the Lease Agreement between the City of Fort Walton Beach and the Arts and Design Society. Dr. Pullen seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. WATERFRONT COMMITTEE APPOINTMENT Consideration of appointment to the Fort Walton Beach Waterfront Committee. Mr. Minich nominated Joseph Bochanski III. There were no further nominations. The Mayor called for the vote on the nomination to appoint Joseph Bochanski III, 105 Hummingbird Avenue NW, Fort Walton Beach, to serve on the Fort Walton Beach Waterfront Committee for an unexpired term beginning January 13, 2009 until October 8, 2011, and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor.  Regular Council meeting 1 - 13 -09 104 VISION PLAN COMMITTEE APPOINTMENT Consideration of appointment of a member of the Historic Sites and Structures Advisory Board to the Vision Plan Stewardship Committee. Mr. Minich nominated Tommy Gill There were no further nominations. The Mayor called for the vote on the nomination to appoint Tommy Gill, 217C Miracle Strip Parkway SW, Fort Walton Beach, to serve as the Historic Sites and Structures Advisory Board' s representative to the Vision Plan Stewardship Committee for the length of his term until October 28, 2012 and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. BOARD OF ADJUSTMENET APPOINTMENT Consideration of appointment to the Board of Adjustment. Mr. Garvie nominated Ms. Sam Kinkaid. There were no further nominations. The Mayor called for the vote on the nomination to appoint Sam Kinkaid, 240 Brooks Street, to serve on the Board of Adjustment for an unexpired term from January 13, 2009 until February 12, 2011, and it carried by a vote of 6 to 1 with Holmes, Miller, Reeves, Garvie, Pullen, and Hartwell in favor and Minich opposed. OTHER CITY BUSINESS FOR DISCUSSION PURPOSES Mr. Garvie discussed training for Council members in reference to pension plans and requested Council approval for him to attend training in St. Augustine. It was noted that the City' s fund manager will provide training in April after the new Council is seated. Council requested the Administrative Services Director re- provide his April memo regarding trustee training in St. Augustine. Mr. Hartwell received clarification on the various leases the City has and that some are long -term and are reviewed for changes when they are up for renewal. MAYOR/COUNCIL ANNOUNCEMENTS Mr. Holmes welcomed acting City Manager Robert Mearns and requested the Form vs. Function be given to Council by the City Attorney. Mr. Miller saluted the City Manager on her last meeting Mr. Garvie discussed a building owned by Abundant Life Church that was purchased for the Continuum of Care to provide a day center for the homeless. Mr. Hartwell thanked the City Manager for her loyalty and professionalism she has given to the City. Mr. Minich added to that, and wished the City Manager good luck in her new city. Mayor Anderson advised he received a call from the CGI company regarding the community video and that they may send a representative to discuss the video; complimented Charlotte Dunworth on the presentation she gave to the Rotary on her trip to France; mentioned the Senior Center had a Christmas party with over 140 in attendance; he acted as a judge for an oratorical contest for the youth at Striving for Perfection and noted all the great things the church does for the community; he relayed he received compliments on the City' s golf course from a company in Pensacola who held a tournament there; and complimented Jim Hartwell and the Thunderbird Honor Guard and museum staff for the ceremony held for Dennis " Standing Bear" Compos. Regular Council meeting 1 - 13 -09 105 CITY MANAGER ANNOUNCEMENTS The City Manager announced that City facilities will be closed on Monday, January 19th for Martin Luther King Day, with the golf course, tennis center, and BMX bike track open; the City is urging residents and business owners to log onto the City' s web site and participate in an on -line survey focusing on quality of life and other topics; and thanked the Mayor and Council for the opportunity to serve them for 11 years, first as Finance Director then as City Manager. The Mayor presented the City Manager with a plaque thanking her for her loyal and dedicated service the past 11 years. ADJOURNMENT Being no further business, the meeting adjourned at 11: 00 p.m. PRO MAYOR: AM IF" ddm/ lve