Fort Walton Beach Council minutes — 01-13-09 regular minutes — reading text

93 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA JANUARY 13, 2009 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, January 13, 2009 at 6: 00 p.m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Dr. Wayne Pullen, Jim Hartwell, and Mike Minich Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Brandy Wunker, Finance Director; Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION Reverend Jerry Jones with Striving for Perfection Ministry gave the invocation. PLEDGE Youth members from Striving for Perfection Ministry led in the Pledge of Allegiance. CHRISTMAS PARADE AWARD WINNERS The Mayor handed out awards to the 2008 Christmas parade winners. PROCLAMATION The Mayor presented a proclamation and retirement plaque to Jackie Hart, Fire Department. PROCLAMATION The Mayor presented a proclamation and retirement plaque to Jackie Whitegon, Library. APPROVAL OF AGENDA The Mayor mentioned that the City Attorney requested item # 28, approval of the Collateral Assignment of Development Agreement between the City and Fort Walton Development Partners LLC be removed from the agenda to be brought back at a later date. He requested that item # 12, presentation by Chamber on Downtown Vagrant issues be followed by Item # 15, presentation from the Vision Plan Stewardship Committee. Mr. Minich moved to approve the agenda as the business of the day as adjusted with Item # 28, Consideration of approval of the Collateral Assignment of Development Agreement between the City and Fort Walton Development Partners LLL pulled from the agenda, and with Item # 12, presentation by Chamber on Downtown Vagrant issues to be followed by Item # 15, presentation from the Vision Plan Stewardship Committee. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. CONSENT AGENDA Mr. Minich moved to approve the consent agenda. Mr. Holmes seconded motion. Council received confirmation that it is an authorized use of the Wastewater Treatment Plant Improvement funds for the Oregon Drive NE water main replacement in Item # 10.  Regular Council meeting 1 - 13 -09 94 CONSENT AGENDA cont. Dr. Pullen moved to move Item #8 Res. 2009 -4 to the regular agenda. Mr. Miller seconded motion. Mr. Miller moved to amend the motion to add # 9 Res. 2009 -1 also be moved to the regular agenda. Dr. Pullen accepted the amendment. The Mayor called for the vote on the motion to amend the Consent Agenda with Item #8, Res. 2009 -4 and Item # 9 Res. 2009 -1 moved to the regular agenda and it carried by a vote of 5 to 2 with Holmes, Miller, Garvie, Pullen, and Hartwell in favor and Reeves and Minich opposed. The Mayor called for the vote on the motion to approve the consent agenda, as amended, to approve Items 2 through 7, 10 and 11 and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. MINUTES Approval of the minutes of the Special Council Meeting of December 2, 2008, the Regular Council Meeting of December 9, 2008, and the Special Council Meeting of December 22, 2008. MOU WITH US MARSHALS SERVICE Approval of the perpetual operational Memorandum of Understanding ( MOU) between the City of Fort Walton Beach Police Department and the United States Marshals Service (USMS); authorize the Police Chief to execute the document; approve the Fiscal Year 2009 appropriations document set at a maximum of $30, 000.00; and authorize the Police Chief to execute the document. POLICE PURSUIT VEHICLES Approve the purchase of two police pursuit vehicles, utilizing the Florida Sheriffs Contract, from Orville Beckford Ford of Milton, Florida in the amount of $41, 604.00. HALF -TON PICKUP TRUCK Approve the purchase of one ( 1) one -half t-on Pickup Truck, Extended Cab, 4x2, utilizing the Florida Sheriffs Contract, from Orville Beckford Ford of Milton, Florida in the amount of $15, 987. 00. RES. 2009 -2 — ACCEPT EQUIPMENT THROUGH COMMERCIAL EQUIPMENT DIRECT ASSISTANCE PROGRAM A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING EQUIPMENT THROUGH THE COMMERCIAL EQUIPMENT DIRECT ASSISTANCE PROGRAM; AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS AS NEEDED; AUTHORIZING THE POLICE CHIEF TO OVERSEE THE PROJECT; AND SETTING AN EFFECTIVE DATE. RES. 2009 -3 — ACCEPT EQUIPMENT FROM M.A.D.D. A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ACCEPTING EQUIPMENT FROM MOTHERS AGAINST DRUNK DRIVING; AUTHORIZING THE CITY MANAGER TO EXECUTE DOCUMENTS AS NEEDED; AUTHORIZING THE POLICE DEPARTMENT TO OVERSEE THE PROJECT; AND SETTING AN EFFECTIVE DATE. OREGON DRIVE NE WATER MAIN REPLACEMENT PROJECT Approve a change in the Capital Improvement Program to include the replacement of 315 linear foot segment of 6" transite water main on Oregon Drive NE between Ferry Road NE and Buck Drive, not to exceed $ 10, 000. 00 REJECT ALL PROPOSALS FOR PURCHASE OF VARIOUS WATER METERS Reject all proposals for RFP 08 -121 Purchase of Various Water Meters pursuant to the City of Fort Walton Beach Code of Ordinances, Volume II, Chapter 4, Section 4.01 Paragraph 4.01. 025 and the Purchasing Policies and Procedures. Also authorize staff to issue an Invitation to Bid for the Purchase of Various Water Meters for a Drive -By Metering System with an award for the overall contract in Phases I, II and III subject to future funding availability. Regular Council meeting 1 - 13 -09 95 SPECIAL PRESENTATION Presentation by City' s CRA and Chamber of Commerce regarding downtown vagrant issues. Doug Reed, representing the CRA, advised he previously presented a petition the CRA received from the Downtown merchants regarding the vagrant issue downtown. Ted Corcoran, President/CEO Chamber of Commerce, mentioned the downtown merchants approached the Chamber for help with the vagrant issues in the downtown area so the Chamber worked with the Continuum of Care to develop an anti -panhandling campaign. He gave a brief presentation on a four -part anti -panhandling campaign with emphasis on educating the community with a poster that portrays there is a difference between panhandling and homeless, " Give a hand up, not a handout —redirect your generosity.com ". He went over the process that will begin with two signs placed on the Landmark property and the same image placed on billboards via Lamar on some of the City space throughout the City to advise the community that perhaps instead of giving money to the panhandler to redirect their generosity to take care of the truly homeless in the community; posters will be distributed to any business and/or agency that would like one in their office and window; there will be a brochure available that will describe all the amenities and services the Continuum of Care provide; and for those who want to give something out there will be a business card with a free bus ride to Jobs Plus and a listing of where all the meals are being served in the community that can be handed out. The Mayor opened the floor for public input. As no one wished to speak public input was closed. BOARD /COMMITTEE REPORTS Presentation from the Vision Plan Stewardship Committee. Ted Corcoran, Vision Plan Stewardship Committee Chairman, reported the Committee meets to analyze the Vision Plan adopted in 2004 to verify the City is on target and feels the City is following the Vision Plan accurately; the Committee supports the Economic Development Element of the Comprehensive Plan and feel that economic growth is a vital part of the City' s vision; and fully supports a community awareness/ branding initiative that the Chamber and others will bring to Council shortly as they continue to promote the City. PRESENTATION - WWTP INTERLOCAL AGREEMENT W /COUNTY Presentation on Wastewater Treatment Plant Interlocal Agreement with Okaloosa County. John Hofstad, Utilities Director, introduced John Goen, engineer with Hatch Mott MacDonald and Tony Harrison financial sub -consultant with Public Resources Management Group. Mr. Goen gave a run -down of the history to date with the project and where it is headed; a brief review of the scope of services to do a comprehensive evaluation of the proposal for wastewater services presented to the City by Okaloosa County; their approach to the task to gather data, preliminary review, develop lifecycle cost model, provide feedback to staff; the major assumptions based on the Enhanced Use Lease cost based on the County lease, construction cost based on data from the City, and operation & maintenance cost; the major findings of the original County agreement with seven specific contract provisions to be resolved. Mr. Harrison went over the financial modeling analysis which included a 30 year cost analysis for a comparison of annual costs under various treatment options; a comparison of the low and high cost estimates on the City upgrade of the Wastewater Treatment Plant; operating and capital costs; treatment and disposal costs; costs not evaluated; other major assumptions; and a comparison of annual treatment costs. Jim Curry, County Administrator, commented they worked closely with City staff and believed the presentation was a fairly accurate representation. He said they know the importance of the issue, they believe it to be a win - win situation, and they will negotiate an agreement in good faith. The Mayor opened the floor for public input. Kabe Woods, 240 Brooks Street, expressed it is a very good idea and encouraged Council to approve it. As no one further wished to speak public input was closed.  Regular Council meeting 1 - 13 -09 96 NEGOTIATE WWTP SERVICES CONTRACT WITH COUNTY Consideration of a request for authorization to negotiate with County for the development of a Wastewater Treatment Services Contract to include rate setting, contract term and other specifics ancillary to wastewater treatment. If approved, staff further requests Council approval of the City Manager, City Finance Director and Utility Services Director as the authorized negotiation team for the City. Mr. Minich moved to negotiate with Okaloosa County for the development of a Wastewater Treatment Services contract to include rate setting, contract terms, and other specifics ancillary to wastewater treatment. Mr. Holmes seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. Mr. Minich moved to approve the City Manager, City Finance Director, and Utility Services Director as the authorized negotiation team for the City. Mr. Holmes seconded motion and it carried unanimously with