Okaloosa County BOCC — April 5, 2016 — LOCASH Payment 2 — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 5, 2016 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: LOCASH Payment 2 DEPARTMENT: Tourist Development Department BCC DISTRICT: 2,4,5 STATEMENT OF ISSUE: Request authorization to issue $7,500 balance due to LoCash Cowboys Touring Inc on May 12, 2016 for LOCASH concert to be held May 12, 2016. BACKGROUND: The BCC previously authorized staff to execute a contract with country music group LOCASH to perform at the Emerald Coast Convention Center on Thursday, May 12, 2016. The contract requires 50% balance due payable to LoCash Cowboys Touring Inc prior to the performance. Per County policy, Board approval for advance payment may be requested if the payment results in savings equal to or greater than the amount earned by investing the funds and paying later or if the payment is essential to the operations of the agency and the goods or services are available only if advance payment is made. In this particular case, the services are available only if advance payment is made. A contract payment form will be submitted for this payment as the payment is made in accordance with contract terms and subsequent to a contract file being set up. Payment will be made directly from the contract since the vendor is unable to grant the County’s request for an invoice. OPTIONS: Approve or Deny RECOMMENDATION: Authorize the following with respect to the LOCASH concert contract: Issue $7,500 balance due to LoCash Cowboys Touring Inc on May 12, 2016 directly from the contract (no invoice to be provided). Payment to be available for delivery to the artist immediately prior to the performance. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator