Fort Walton Beach Council agenda — 04-10-2007 workshop agenda — reading text

protect and defend the constitution and lavvs ofthe United States and of the State of Florida, and in all respects discharge the duties of his office. Section 58 Continuance of present officers All persons holding office in or employed by the city, at the time this charter goes into effect, shall continue in such office or employment and in the performance oftheir duties until provisions shall have been otherwise made in accordance with the provisions of this charter for the performance or discontinuance of the duties of any such office or employment. When such provisions shall have been made the term of any such officer shall end. Section 60 Elections a) Except as modified or altered by the charter of the City of Fort Walton Beach, or by ordinances adopted from time to time, the provisions of general law of the State of Florida pertaining to state and local elections, registrations, manner ofvoting, qualifications of electors, duties of election officers, canvassing returns and the general holding and management of elections, shall apply. In addition, the council may provide detail for such elections more specifically by ordinance enacted iTom time to time. b) Any qualified elector of the city may become a candidate for any elective office by filing with the supervisor of elections a petition in the form as prescribed by that officer, together with a filing fee which shall be established by ordinance, but which may not exceed the sum of fifty dollars ($ 50.00). c) All ballots and other forms necessary for accomplishment of the function of the supervisor of elections shall be the responsibility ofthe office ofthe supervisor of elections. d) After the first election which, pursuant to the provisions of this charter, the council shall provide for by ordinance, the subsequent elections shall be provided for by ordinance and the times of such elections shall be fixed so as to assure the elections being held from time to time before the expiration of the terms of office ofthe incumbents. Volume I - 10  CITY COUNCIL WORKSHOP April 1 0, 2007 Workshop Agenda Discussion regarding Fairgrounds Lease Negotiations Council Members Minich and Reeves) WA- 4 Agenda Item Number:  Page 1 of 1 Joyce Shanahan davG ~~~ liL~ From: Mike Minich [ mike@seminc. net] Sent: Friday, March 23, 2007 6: 02 PM To: Joyce Shanahan Subject: Workshop agenda item Joyce: Please review the following request and let me know if it covers all of the items we discussed the other day. If not please feel free to add to it. Please place the following item on the next Workshop agenda: Discussion on Fairgrounds Lease negotiations. a. Rate b. Operations Plan c. Permitting process Thanks, Mike 4/ 5/ 2007 W 5# ,-{  00 Page 1 of2 Joyce Shanahan From: Virgil [vmiIl63@yahoo. com] Sent: Thursday, March 29, 2007 4: 46 PM To: Joyce Shanahan Subject: Re: Fairgrounds Negotiations Joyce, I have read the referenced draft with the NWFFG and am offering my comments below: line 8-- delete ' and' and add ' or' the city manager, where authorized. line 34-- delete 'manager' and replace " council". The council approves the plan. line 35-- delete 'manager' and replace ' council'. line 41-- 1 think we should let a 5 year license. This is consistent witht he Two Trees Restaurant agreement. We still have the out clause. line 56-- Section 4. Rent. Since the Fair only rents the land, I feel that a straight percentage contract would be in our and his best interests. I haven' t seen any of his financial records but I think a percentage of his gross receipts is a good sound proposal, say somewhere between 10 to 25 percent. Therefore, he is free to generate as much business as possible and we, the city, can send business his way because we will share in the revenues. It will create a very positive partnership. The wording throughout the Agreement will have to be changed to reflect the above. If need to, I herein call for a workshop item to discuss the above comments. Virgil Joyce Shanahan <jshanahan@fwb. org> wrote: Good Afternoon All: This morning the City Attorney and I met with Fair Association Representatives Bull and Charles Rigdon regarding the Fair Grounds License Agreement. The fast meeting this issue was discussed by Council was 21 November 2006 in which Council provided the following parameters for negotiations: 1) Pursue a license renewal - three years from the date of signature on the new agreement. Estimated terms through 2010, based upon this direction. 2) Base lease rate on Fair Market Value 3) Include a 180 day no reason termination clause. Today, we discussed these parameters with the Fair Association Representatives and reviewed the Fair Market Appraisals that have been completed for the property. We had discussions about the appraisals and the fact that they are valued at highest and best use. The Fair Association believes that this amount should be discounted because about 60% of their rentals are for charitable grounds and the fact that the facilities are also an important part of emergency management in our community. To that end, the Fair Association indicated that they will update an existing appraisal; they had previously contracted for, to reflect Fair Market Value at current use ( governmenUrecreation) rather than highest and best use. In addition, we spoke about business licensing and streamlining procedures for commercial uses. We are still working out these details. As this is only the second meeting we' ve had, and the first after both appraisals have been received, we are still working things out. However I wanted to update you on our progress today. 4/ 512007  Page 2 of2 Attached for your reference is the first draft of the agreement. This draft has been changed merely to reflect Council's direction from the November 30, 2006 meeting. Please contact me should you have any questions. Thank you. Joyce Shanahan City Manager City of Fort Walton Beach, FL Phone: 850- 833-9504 Fax: 850- 833-9640 Cell: 850- 803- 9621 Email: llih,m?J: um@fw- QQ[g of Fort Walton Beach Please Note: Florida has a very broad public records law. Most written communications to or from City officials are public records available to the public and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. h__,.'" N_'_', U~ N~___'~ h_" nh_ N~ N_~_~__ U'~ NN'_ HN,,_______ N~__.____ N_~_- H~~-~_____ H~_~_____~_,___~_~~,_~~" No need to miss a message. Get email on- the- go with Yahoo! Mail for Mobile. Get started. 4/ 5/ 2007  Page 1 of 1 Carole Jones q.,,,___,~~,~__~,_. h~_~~~~~~---.-.,'_____ NN_'_.'____~_"',__~_,_ N,' N"^'_~.~"'~__" N._~_.'"""'~_...,""'____-"".,,,_~"""'~,,_"__'<<_~~~___ C_~ Cl" om: Joyce Shanahan nt: Tuesday, March 20, 2007 2: 54 PM To: Bill Garvie; Bill Patterson; Bob Campbell; Dennis Reeves; Jim Hartwell ( 4eagles@cox. net); Jim Tucker Umtucker1 @cox. net); Mike Anderson; Mike Holmes ( mikeycmat@aol.com); Mike Minich ( mike@seminc. net); Toni L Craig; Virgil Miller; Wayne Pullen Subject: Fairgrounds Negotiations Attachments: Iicensefinal_ Revised_ 1 a. doc Good Afternoon All: This morning the City Attorney and I met with Fair Association Representatives Bull and Charles Rigdon regarding the Fair Grounds License Agreement. The last meeting this issue was discussed by Council was 21 November 2006 in which Council provided the following parameters for negotiations: 1) Pursue a license renewal - three years from the date of signature on the new agreement. Estimated terms through 2010, based upon this direction. 2) Base lease rate on Fair Market Value 3) Include a 180 day no reason termination clause. Today, we discussed these parameters with the Fair Association Representatives and reviewed the Fair Market Appraisals that have been completed for the property. We had discussions about the appraisals and the fact that they are valued at highest and best use. The Fair Association believes that this amount should be discounted because about 60% of their rentals are for charitable grounds and the fact that the facilities are also an important part of emergency management in our community. To that end, the Fair Association indicated that they will update an existing appraisal; they had previously contracted for, to reflect Fair Market Value at current use ( government/recreation) rather than highest and best use. In addition, we spoke about business licensing and streamlining procedures for commercial uses. We are still working out these details. r.. .. lis is only the second meeting we' ve had, and the first after both appraisals have been received, we are still working things out. However I wanted to update you on our progress today. Attached for your reference is the first draft of the agreement. This draft has been changed merely to reflect Council' s direction from the November 30, 2006 meeting. Please contact me should you have any questions. Thank you. Joyce Shanahan City Manager City of Fort Walton Beach, FL Phone: 850- 833. 9504 Fax: 850. 833-9640 Cell: 850- 803. 9621 Email: l$hi3nahan~ f,^,b,() rg Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available