Fort Walton Beach Council agenda — 04-10-2007 workshop agenda — reading text

another person, not a member of the city council, to act for the city manager during his absence or sickness, or during such vacancy, and the person so appointed may, during the absence, sickness or vacancy of the city manager, act for him and perform all his duties, and all such acts of the person so appointed shall be as valid as though performed by the city manager. The council is limited to the appointment of an acting city manager to two consecutive terms of ninety ( 90) days each at the end of which time it shall be mandatory that the council appoint a fulltime city manager who meets the qualifications hereinabove set forth. Section 14 City manager; responsibility; powers of appointment and removal The city manager shall be responsible to the council for the proper administration of all affairs of the city in his charge, and to that end, subject to such civil service provisions as may be provided for by ordinance and except as otherwise provided herein, he shall have the power to appoint and remove all officers and employees in the administrative service of the Volume I - 6 city, and the manager may authorize the head of a department or office responsible to him to appoint and remove, with the same limitations, subordinates in such department or office. Appointments made by or under the authority of the city manager shall be on the basis of the executive and administrative ability and of the training and experience ofthe appointee in the work which he or she is to perform. All such appointments shall be without definite terms unless for temporary service not to exceed sixty (60) days. Section 15 Removal of officers and employees; civil service employees; procedure Officers and employees appointed by the city manager, or under his authorization, may be removed by him, or by the officer by whom appointed, at any time. In case the employee is a member of civil service by reason of the provisions of any ordinance providing therefor, the procedure for removal shall be as provided in such ordinance. Section 16 Council not to interfere in appointments or removals; violation a misdemeanor; forfeiture of office Neither the council, nor any of its committees or members, shall direct or request the appointment of any person to or his removal from office by the city manager or any of his subordinates, or in any manner take part in the appointment or removal of officers and employees in the administrative service of the city. Except for the purpose of inquiry, the council and its members shall deal with that portion of the administrative service for which the manager is responsible solely through the manager, and neither the council nor any member thereof shall give orders to any subordinate of the city either publicly or privately. Any violation of the provisions ofthis section by a member ofthe council shall be a misdemeanor, conviction of which shall immediately cause the forfeiture of the office of the member so convicted. Section 17 Duties of manager It shall be the duty of the city manager to act as chief conservator of the peace within the city; to supervise the administration of the affairs of the city; to see that the ordinances of the city and la\NS of the state are enforced; to make recommendations to the council concerning the affairs of the city as may seem desirable; to keep the council advised of the 1inancial condition and future needs of the city; to prepare and submit to the council the annual budget estimate; to prepare and submit to the council such reports as may be required by that body; and to perform such other duties as may be prescribed by this charter or required of him by ordinance or resolution of the council. Section 18 Manager' s and officer's right to participate in council meetings The city manager, the directors of all departments, and such other officers of the city as may be designated by vote of the council, shall be entitled to take part in all discussions of the council relating to their respective departments and offices. Volume I - 7 Section 19 Administrative departments There shall be such departments, boards and authorities as may be established by ordinance for the purposes of carrying out the legal, financial, public safety, public service and welfare functions ofthe city. The council may change any department, board, authority or office by ordinance and may prescribe, distribute or discontinue the functions and duties of departments, boards, authorities and offices so established. Additional functions and duties this may be assigned by ordinance to departments, boards and authorities established by charter, and departments, boards and authorities may be discontinued or the functions th ereof changed by ordinance. Section 20 Departments to be supervised by a director At the head of each department there shall be a director who shall have the supervision and control thereof. Each director, 'vVith the consent of the manager, shall have power to prescribe rules and regulations, not inconsistent with this charter and the ordinances passed pursuant thereto, for the conduct of the officers and employees of the department of which he is in charge and for the custody of the books, papers and property under its control. The city manager may act as the director of anyone or more departments if the city council should so provide by ordinance. TITLE IV FINANCE PROCEDURES Section 21 Department of finance and administration; director Subject to the supervision and control of the city manager, the director of finance shall have charge of the department of finance and administration and of the financial affairs of the city, including the keeping and supervision of all accounts, the levy, assessment and collection of taxes and other revenue, the making and collection of special assessments, the custody and disbursement of city funds and moneys, the control over expenditures and such other duties as the council may by ordinance provide. Section 22 Department of finance and administration; division of audits and accounts There shall be in the department of finance and administration a division of audit and accounts, the head of which shall be the controller, who shall be charged with keeping and supervising the accounts for all departments and offices of the city. Forms for all such accounts shall be prescribed by the director of finance, with the approval of the city manager, which shall be adequate for recording all cash receipts and disbursements, all revenues accrued and all liabilities incurred, as well as all transactions affecting the acquisition, custody and disposition of municipal properties and Values. Reports shall be made at regular intervals to the division of audit and accounts by each department and office, showing the receipt of all moneys and the disposition thereof. Financial reports shall be prepared for each quarter and Volume I - 8 fiscal year and for such other periods as may be required by the city manager. Such reports shall be submitted by the manager to the council. Section 23 Department of finance and administration; division of treasury There shall be in the department of finance and administration a division of treasury, the head of which shall be the treasurer. All taxes and moneys received by any officer or into employee ofthe city, or in connection with the business ofthe city, shall be paid promptly the treasury and shall be deposited Vvith responsible banking institutions designated by the and to such requirements as to security council in accordance with such regulations subject therefor and interest thereon as the council may by ordinance establish. All interest on money so deposited shall accrue to the benefit ofthe city. Section 52 Surety bonds required of officers and employees The council of the City of Fort Walton shall fix the amount of the bond of all officers and employees of required by resolution or ordinance to give bond, and all officers, clerks bond is the council shall, before entering upon their respective duties, give whom required by ofthe bond Vvith surety to be approved by the council, conditioned on the faithful performance duties of their respective offices, which bond, unless otherwise specifically provided by this charter, shall be payable to said city, and in such penalty as the council may by resolution official bond a good solvent surety prescribe. The council shall accept as surety on any authorized to do business in the State of Florida. The premium on any such bond company shall be paid by the city, unless otherwise specifically provided, and such bond shall be preserved by the city clerk. Section 53 City officers; appointment and compensation The city council shall appoint the city clerk, the city attorney, the finance director and the recorder. All other appointed officers and employees shall be appointed by the city of the city manager, the manager. The council shall fix, by resolution, the compensation the finance director and the recorder. The city mayor, the city clerk, the city attorney, salaries compensation of all other officers and employees. manager shall fix the or Section 55 Consolidation of offices and departments The city council shall have the right to combine the functions of various departments and of various offices and to provide that one officer may perform the duties of one or more officers and may hold one or more offices. Section 56 Emoluments other than regular compensation prohibited; exception No member of the council or officer or employee of the city shall directly or indirectly receive from the city any compensation, emolument or other thing of value for any service rendered by him or other than the regular compensation to be paid to him as fixed by the tenns of his employment by law or ordinance, nor shall he accept any frank, free ticket, pass Volume I - 9 or service, directly or indirectly, trom any person, firm or corporation, upon terms more favorable than are granted to the public generally. Any violation of the provisions of this section shall be a misdemeanor. Such prohibitions of tree service shall not apply to policemen or firemen in uniform or wearing their official badge when the same is provided by ordinance. TITLE V MISCELLANEOUS PROVISIONS Section 57 Oath of office Every officer ofthe city shall, before entering upon the duties of his office, take and subscribe to an oath or affirmation, to be filed and kept in the office ofthe council, that he \11.0111 support,