Fort Walton Beach Council agenda — 04-10-2007 workshop agenda — reading text

convened a special meeting to discuss the site of the Okaloosa County Judicial Center and possible options to have the Judicial Center Complex located on City property. The City Council voted unanimously to direct the City Manager to approach the County to determine their interest in locating the JCAE on the City' s property. The City Manager and County Administrator, on subsequent occasions, have met several times to discuss the extent of the County' s interest in locating the JCAE on City property. The main issues of the conversations were site suitability and cost. Site sUitability was based upon information from the County' s architect HLM after their preliminary review of the site options. Consistent with information available in the BOCC Workshop " Judicial Center Site Options" documentation of July 6, 2006, the City' s 42- acre site could support the JCAE. On 20 September 2006, the County received the site analysis and estimated remediation costs for the owe site. Based upon information presented to the County Commissioners at their Workshop Session on September 21, 2006, it will likely cost about $ 2. 0 million in site work for the owe property. At their 21 September 2006 workshop, the County Commission expressed modest continued interest in the FWB property and asked that the City come forward with an offer and site location at their earliest convenience. At their 26 September 2006 meeting, City Council directed the City Manager to schedule joint meeting with Okaloosa Board of County Commissioners to further a explore their interest in locating the Judicial Center Annex Expansion ( JCAE) on the 1958 Lewis Turner Blvd. site. On 9 October 2006, the City Council held a joint meeting with the Okaloosa County Board of Commissioners to discuss their interest in locating the JCAE at the 1958 Lewis Turner Blvd. property. Council directed staff to work with County staff on alternative locations of JCAE on this property. R b 1t .1 .3 DISCUSSION: As a result of the 9 October 2006 joint meeting, City and County staff conducted conference calls with the County' s Architect, HLM, on four separate occasions on October 11, 20, and 26, and November 2. During the calls, both City and County staff reviewed several iterations of layouts to determine the best site fit while achieving best space utilization. During discussions, City and County staff also discussed with the architect site utilization, total acreage utilized, parking requirements, structured parking, building visibility to Lewis Turner Blvd., storm water retention requirements, and maintaining existing uses ( Fairgrounds and Softball) with limited changes. 1. October 11th - The schematic dated 11 October 2006 showed a total site utilization of 17 acres and the relocation of the ball fields and the JCAE located in the rear of the parcel. ( Attachment A) Staff asked the architect to consider alternative placement of the JCAE either on the existing parking lot or closer to Lewis Turner Blvd. Additionally, we asked HLM to consider structured parking. 2. October 20th - HLM prepared three scenarios listed below. Attachment B) Of the three provided, Scheme C was preferred by City and County staffj however, it was felt that better efficiency in site utilization could be accomplished and those were prepared for the October 26th meeting. Scheme A - Largely similar to the schematic from October 11th, with some differences in the location of parking and retention ponds. Scheme B- Moved the JCAE further forward and maintained two of the existing ball fields in their current location, while utilizing the existing parking area for the complex as well as providing structured parking. Scheme C - Oriented the JCAE on the existing parking lot area and maintained the ball fields. 3. October 26th further refined the various site locations. ( Attachment C) It was the consensus of staff to pursue Schematic B and show another schematic of it without structured parking, which they did on November 2nd. Scheme A - Provided better utilization of this particular area of the property, however, it would require the relocation of ball fields and it did not provide the County with the frontage exposure they were seeking. Scheme B - Relocated the JCAE on the existing parking lot area, comprised 17 acres and provided for structured parking of 320 spaces and surface parking of 280 for a total of 600 spaces. It included 2.4 acres for storm water retention. Scheme C - Was a further refinement to Scheme B of October 20th. It utilized 18 acres, with 3.4 acres reserved for storm water retention and provided 578 parking spaces. Page 2  4. November 2nd - These schematics provided further revisions to Scheme B from October 26th in that it provided two options one with surface ( Bl) and the other with structured parking ( B2) ( Attachment D). Just over 16 acres was utilized including storm water retention ponds, and it maintained utilization for Fairgrounds buildings and two of the existing softball fields. City and County staff agreed that Schematic B1 from the November 2nd meeting was the preferred scenario. From City staff' s perspective it required fewer changes to the existing facilities, such as the Fairgrounds and Recreational operations. It provided the County with their desired frontage on Lewis Turner Blvd, and was the best utilization of existing space. Although City staff preferred the structured parking, it is too costly to pursue at this time. Surface area parking increases storm water retention requirements but permits this area to be used for heavy equipment trucks for parking and staging in the event of a hurricane. During these meetings, City and County staff also discussed the possibility of selling only the portion of the property necessary to construct the Judicial Center Annex Extension and developing an interlocal agreement for the County to construct and maintain the parking and access roadways. This is depicted in a highlighted version of the schematic Bl from 2 November 2006. CONCLUSION: Based on the various the City Council should determine their site schematics, preference for the possible location of the Okaloosa County Judicial Center Annex Expansion on property located at 1958 Lewis Turner Blvd. If both the City and County can agree to site location, then we will proceed to preliminary negations on this issue, which will be brought forward at a later date. Respectfully Submitted, 51bt~ t( ( i JOycJ Shanahan Oty Manager Attachments: A - Schematic 11 October 2006 B - Schematics 20 October 2006 C - Schematics 26 October 2006 D - Schematics 2 November 2006 Page 3  CITY COUNCIL WORKSHOP April 1 0, 2007 Workshop Agenda Discussion on Board and Committee Appointments for 2007 City Clerk) Agenda Item Number: WA- 6  CITY OF FORT WALTON BEACH MEMORANDUM DA TE: April 2, 2007 TO: Mayor & Council \ V/ FROM: Helen Spencer, City Clerk~ lJ SUBJECT: Council Representative Appointments In March of each year, Council appoints a member among themselves to serve as Council Representatives on a number of Boards/ Agencies/ Councils for a one- year term from April 1 to March 31. Since this was an election year, these appointments will be made the first meeting in April. I will place on the April 10th Workshop and Regular Council Meeting agenda for your consideration the appointments of Council Representatives to the following: 1- year apPointments from April 1st to March 31st Economic Development Council rEDC)- The Council representative until March 31st was Wayne Pullen. The EDC provides leadership to focus resources on the economic development of Okaloosa County though the retention, expansion, develo ment, and recruitment of businesses and the economy. n alternate re resentative also needs t Ibe apPointed.1 Libraf1{ Cooperative Governina Board ( Library Co- op)- The Council representative until March 31st was Wayne Pullen with Bob Campbell as the alternate. The Library Cooperative serves as the governing body for the Library Cooperative and has various powers, duties, and responsibilities with regard to the Library Cooperative. Oka/ oosa- Walton Transportation Planning Organization ( OWTPO) The Council representatives until March 31st were: ' Mike Holmes with Jim Tucker as alternate Bill Patterson with Mike Anderson as alternate Jim Hartwell with Bob Campbell as alternate The OWTPO plans for the future transportation needs for southern Okaloosa and Walton Counties and their municipalities. Oka/ oosa Communitv Development Corporation ( OCDC)- The Council representative until March 31st was Wayne Pullen. The aCDC provides for the rehabilitation, down payment and closin cost assistance usin SHIP State Housing Initiative Program) funds. n alternate re resentative also needs to be a ointed. Okaloosa County Leaaue of Cities ( OCLOC)- The Council representative until March 31st was Mayor Mike Anderson. The OCLOC consists of nine cities in Okaloosa County facilitating communication between the elected leadership and fosters cooperative ventures in meeting common needs. IAn alternate representative also needs to bel lappointed. 1 st The Council representative until March 31 Regional Utilitv Authoritv (RUAJ- was Bob Campbell. The RUA provides for the planning, design, construction, operation and maintenance of facilities where necessary to insure the availability of an adequate water supply for all public water supply systems within the boundaries of the RUA. @ lalternate representative also needs to be appointed. 1 Tourist Development Council ( TDC)- The Council