Okaloosa County BOCC — May 6, 2014 — AJAX Contract Documents with Exhibits 4-29-2014 — reading text

by a design professional related to systems, materials or equipment are specifically required by the Contract Documents to be provided by a person or entity other than the Architect or the Architect’s consultants, the Afchitect shall specify appropriate performance and design criteria that such services must satisfy. ARTICLE B.5. CONSTRUCTION PROCUREMENT SERVICES [] § Bs { Bidding/Proposal Information: Assist the Design-Builder in preparing bidding and procurement information which describes the time, place and conditions of bidding; bidding or proposal forms; the form of agréement between the Design-Builder and the Contractor; and the Conditions of the Contract for Cénstriiction (Géneral, Supplementary and other conditions). LI §I BS. 2 Selection of Bidders/Proposers: Assist the Design-Builder in establishing a list of prospective coritractors from whom bids or proposals will be solicited. [ ] § B53 Bidding/Proposal Document Reproduction: Arrange for procuring the reproduction of documents for distribution. The Design-Builder shail pay directly for the cost of reproduction or shall reimburse the Architect for such. éxperisés,” [ ] § B.5.4 Bidding/Proposal Document Distribution: Distribute the documents and request their return upon completion of the bidding/proposal process; maintain a log of distribution and retrieval, and the amounts of deposits, if any, réceived from and returned to prospective bidders/proposers. [X] § B.5.5 Substitutions: Review requests for substitutions, if permitted by the bidding/proposal documents; identifying approved substitutions to Design-Builder. | [X ] § B.5.6Pre-Bid/Proposal Conference: Participate in, pre-bid conferences for prospective bidders. [X ] § 8.5.7 Addenda: Prepare responses to questions from prospective bidders and provide clarifications and interprétations in the form of addenda to the Design —Builder for their use. [ ] § B.5.8 Opening of Bids/Proposals: Participate in, or at the Design-Builder’s direction organize and cotiduct, the opening of the bids/proposals; document and distribute the results, as directed by the Design-Builder. [X ] § B.5.9 Bid/Proposal Evaluation: Assist the Design-Builder in bid validation or proposal evaluation and determination of the successful bid or proposal. 7 AIA Document B143™ — 2004 Exhibit B. Copyright © 2004 by The American Institute of Architects. All rights reserved. WARNING: This ALA” Document is Init. protected by U.S. Copyright Law and International Treaties, Unauthorized reproduction or distribution of this AIA® Document, of any portion of it, may result j in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA WA software at 11:48:21 on 04/22/2014 under Order No.8569967243_1 which expires on 09/16/2014, and is not for resale. User Notes: (1249266757) init. Sob [ ] § B.5.10 Bid/Proposal Negotiations: Assist the Design-Builder during negotiations with selected prospective contractors and prepare a summary report of the negotiation results, as directed by the ‘Design-Builder. ARTICLE B.6 CONSTRUCTION CONTRACT ADMINISTRATION SERVICES [ ] § B.6.1 General Administration: Provide administration of the Contract for Construction between the Design-Builder and the Contractor for the Architect’s Portion of the Project as set forth below. Duties, responsibilities and limitations of authority of the Architect under this Article B.6 shall not be restricted, modified or extended without written agreement of the Design-Builder and Architect. The Architect shall have authority to.act on behalf of the Design-Builder only to the extent provided in this Agreement unless otherwise modified in writing. Responsibility to provide the Construction Contract Administration Services under this Agreement shall coincide with the date of the first service provided in accordance with the Contract for Construction and shall terminate sixty (60) days after the date of Substantial Completion of the Architect’s Portion of the Project. [X] § B6.2Reqiests fo ¢ Information: Review properly prepared, timely requests by the Contractor for additional information about the Contract Documents. A properly prepared request for additional information about: the Contract ‘Documents shall be in a form prepared or approved by the Architect and shail include a detailed writen statement that indicates the specific drawings or specifications in need of clarification and thé nature of the clarification requested. If deemed appropriate by the Architect, the Architect may, on the Design-Builder’s belial£, prepare, reproduce and distribute supplemental drawings and specifications in _ Fesponsé to fequests for’ information by the Contractor. {X] § 8.6.3 Evaluations of the Architect’s Portion of the Project § B.6.3.1 Visit the site on bebalf of the Design-Builder at intervals appropriate to the stage of the Contractor’s operations; of as Gtherwise agreed to by the Design-Builder and the Architect, (1) to become generally familiar with and to keep the Design-Builder informed about the progress and quality of the Architect’s Portion of the Project completed, (2) to endeavor to. guard the Design-Builder against defects and deficiencies int the Architect’s Portion of the Project, and (3) to determine in general if the Architect’s Portion of the Project i is being performed in a manner indicating that the Architect’s Portion of the Project, when completed, be in-aécordatice with the Contract Documents. However, the Architect shall not be required to make austive or continuous one 8ité inspections to check the quality or quantity of the Architect’s Portion of the Project. ‘Ai Provide not more than bi-weekly visits to the Project site by the Architect over the duration ofthe Project during construction.- [X] § B.6.3.2 Report ta. the Design-Builder known deviations from the Contract Documents . However, the Architect shall not be responsible for the Contractor’s failure to perform the Architect’s Portion of the Project in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect’s negligent acts or omissions, but shall not have control over or charge of and shall not be responsible for acts or omissions of the Design-Builder, Contractor, Subcontractors, or their agents or employees, or of any other persons or entities performing the Architect’s Portion of the Project. § B.6.3.3 The Architect shall have access to the Architect’s Portion of the Project whenever it is in preparation or progress. [X] § B.6.4 Rejection of Work § B.6.4.1 Reject Work that does not conform to the Contract Documents prepared by the Architect and, when necéssary or advisable, require inspection or testing of Work which is part of the Architect’s Portion of the Project in accordafice with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Architect’s Portion of the Project. § B.6.4.2 The Architect shall have authority to reject Work that does not conform to the Contract Documents. AIA Document B143™ — 2004 Exhibit B. Copyright © 2004 by The American Institute of Architects. All rights reserved, WARNING: This AIA” Document is protected by U.S. Copyright Law and Internationa! Treaties. Unauthorized reproduction or distribution of this AIA” Document, or any portion of it, may sagult in severe clvif and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 11:48:21 on 04/22/2014 under Order No.8569967243_1 which expires on 09/16/2014, and is not for resale. User Notes: (1249266757) Init. be [ ] | [Xx] [X] [X] | [X] § B.6.5 Recommendations for Payments to Contractor § B.6.5.1 Based on evaluations of the Architect’s Portion of the Project as described in Section B.6.3 and on the data comprising the Contractor’s Application for Payment, review the Contractor’s requests for amounts due and make recommendations to the Design-Builder indicating adjustments, if any, in such amounts due, Such recommendation for payment shall constitute a representation to the Design-Builder that, to the best of the Architect’s knowledge, information and belief, the Architect’s Portion of the Project has progressed to the point indicated and the quality of the Architect’s Portion of the Project is in accordance with the Contract Documents. The foregoing representations are subject to (1) an evaluation of the Architect’s Portion of the Project for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests.and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed by the Architect. Maintain a record of the Contractor’s Applications for Payment. § B.6.5.2 The issuatice of a recommendation for payment shall not be a representation that the Architect has (J) ttiade exhastive or continuous on-site inspections to check the quality or quantity of the Architect’s Portion of thé Projéét; (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of: Guisitions received from Subcontractors and material suppliers and other data requested by the Desiga:Builder to substantiate the Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § B.6.6 Submittals §'B.6.6.1 Review and approve submittals, such as Shop Drawings, product data and samples for the Architéct’s Portion of the Project, for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Such action shall be taken subsequent to the Design-Buildet’s.6r Contractor’s review and approval and with such reasonable promptness as to cause iid. delay iti thé Architéct’s Portion of the Project or in the activities of the Contractor, while allowing sufficient time to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities, or for Substanitiatitig iistructions for installation or performance of equipment or systems, all of which remain the résponsibility.of the Contractor as required by the Contract Documents. Review of submittals shall not constittité approval of safety precautions or of any construction means, methods, techniques, sequences or procedures. Approval of'a specific item shall not indicate approval of an assembly of which the item is a component nor shall sucliteview relieve the Contractor or its sole responsibility for the adequacy, suitability, performance, quality, of completeness of such submittals. § B.6.6.2 Maintain a record of submittals and copies of submittals supplied by the Contractor relating to the Architect’s Portion of the Project in accordance with the requirements of the Contract Documents. § B.6.7 Changes in the Work § 5.6.7.1 Prepare Proposed Change Orders and Construction Change Directives. Prepare Change Orders and Construction Change Directives for the Design-Builder’s approval and execution in accordance with the Contract Documents. Prepare and distribute drawings and specifications to describe Work to be added, deleted or modified, as provided in Section B.9.1.3. Maintain records relative to changes in the Architect’s Portion of the Project. § B.6.7.2 Minor Changes. Issue an order for a minor change in the Architect’s Portion of the Project. § B.6,8 Project