Okaloosa County BOCC — May 6, 2014 — AJAX Contract Documents with Exhibits 4-29-2014 — reading text

Completion [X] § B.6.8.1 Substantial Completion Inspection: Conduct inspections of the Architect’s Portion of the Project to determine the date or dates of Substantial Completion and the date of final completion. Such inspections shall be conducted to check the Architect’s Portion of the Project for conformance with the requirements of the Contract Documents for the Architect’s Portion of the Project and to verify the accuracy and completeness of the list submitted by the Contractor to be completed or corrected. AIA Document B143™ ~ 2004 Exhibit B. Copyright © 2004 by The American institute of Architects. Ail rights reserved. WARNING: This AIA® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA” Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted fo the maximum extent possible under the law. This document was produced by AIA software at 11:48:21 on 04/22/2014 under Order No.8569967243_1 which expires on 09/16/2044, and is not for resale. User Notes: (1249266757) 5 Init. A Provide not more than two (2 ) inspections for any portion of the Architect’s Portion of the Project to determine whether such portion is substantially complete in accordance with the requirements of the Contract Documents. 2 Provide not more than one (1 ) inspections for any portion of the Work to determine final completion. [ ] § B.6.8.2 Final Payment: Make recommendation for final payment to the Contractor based on a final inspection of the Architects Portion of the Project. { ] § B.6.8.3 Project Completion Documents: Receive from the Contractor and forward to the Design-Builder (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final paymieiit, and (2) affidavits, receipts, releases and waivers of liens or bonds indemnifying the Owner and Design-Builder against liens. Receive from the Contractor and forward to the Design-Builder for Design- Builder’s réview and records, written warranties and related documents required by the Contract Documents aud assembled: by thé Contractor. ARTICLE B.7 FACILITY. OPERATION SERVICES [] — § B74 Warranty: eview Services: During the 12 months from the date of Substantial Completion review s miatetials, systems and equipment prior to expiration of the warranty period(s) to ascertain their adequacy of performance. Document defects or deficiencies. Prepare instructions for correction of noted defects. {] - § B.7.2 Project Anniversary Review: Prior to the expiration of one year from the date of Substantial Completion, meet with the Design-Builder and the Owner to review facility operations and performance and make appropriate tecommendations to the Design-Builder. ARTICLE B.8 DESCRIPTION SOF SERVICES (nthe space below, provide éxpanded or modified descriptions of the services designated above, add other services as space permits, or refer to an'attachment to this document.) ARTICLE-B:9 CHANGE IN SERVICES § B.9.1 Ifapplicable to the services designated in Article B.6 of this Exhibit B, then the following shall be provided as a Change in Services iti accordancé with Section 3.3 of the Agreement: A review of a Contractor’s submittal out of sequence from the submittal schedule agreed to by the Atchitect; 2 respond to the Contractor’s requests for information where such inforniation is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Design-Builder-provided information, Contractor-prepared coordination drawings, or prior Project correspondente or documentation; prepare Charige Orders and Construction Change Directives requiring evaluation of proposals, including the pteparation or revision of Instruments of Service; 4 provide consultation concerning replacement of Work resulting from fire or other cause during constriction; 5 — evaluate claims submitted by the Design-Builder’s consultants, the Contractor or others in connection with the Work; 6 evaluate substitutions proposed by the Design-Builder, the Design-Builder’s consultants or the Contractor and making subsequent revisions to Instruments of Service resulting therefrom; 7 prepare documentation in connection with alternate bid or proposal requests submitted by the Design-Builder; or 8 perform Construction Contract Administration Services provided. more than sixty (60) days after the last date of Substantial Completion of the Architect’s Portion of the Project. we AIA Document B143™ — 2004 Exhibit B. Copyright © 2004 by The American Institute of Architects. All rights reserved. WARNING: This AIA® Docurnant is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this ALA” Document, or any portion of it, may sesull in severe civil and criminal penakies, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 14:48:21 on 04/22/2014 under Order No.8569967243_14 which expires on 09/16/2044, and is not for resale. User Notes: (1249266757) 6 EXHIBIT C Fee Basis Construction Budget = $8,000,000 Phase | - Preconstruction (Pre-GMP} Basic AE Design Fee (based on DMS sliding scale, Complexity C 7.70%) 76% $ 468,160 Schematic Design (15%) S 92,400.00 Design Development (18%) S 110,880.00 Construction Documents (40%) s 246,400.00 Bidding/Negotiations (3%) S 18,480.00 Additional Design Services: $ 200,000 Civil Survey of existing facility/campus $ 8,000.00 {(+/-) Civil Design Services TBD Programming Services for Court Facility S 33,000.00 Conceptual Design $ 30,000.00 Security Planning S 15,000.00 Interior Design s 24,000.00 Landscape Design $ 22,000.00 Measured Drawings of existing building S 18,000.00 Facility Analysis $ - incl. in Programming Voice, Data, Telecom $ 21,000.00 AV Design s 29,000.00 {Construction Management Services Pre-Con Phase (1%) $ 80,000 | {Total Preconstruction Phase Fees and Services: $ 748,160 | Phase [i - Construction (Post-GMP} TBasic AE Design Fee (based on DMS sliding scale, Complexity C $ 147,840 7.70%) Construction Administration (24%) jConstruction Management Services Construction Phase (596} $ 400,000 | [Total Construction Phase Fees and Services: $ 547,840 | Total Fees Phases 1 and 2 $ 1,296,000 Ajax Building Corporation 4/8/2014 EXHIBIT AA INITIAL INFORMATION/SCOPE OF WORK Renovate the Okaloosa County Courthouse located at 101 James Lee Boulevard, Crestview Florida These renovations will involve internal modifications and/or additions to the existing building to support court operations, the functions of staff, and update the building to comply with all Federal, State and local codes. More specifically this may include: « Modification or replacement of the building safety system, to include the fire sprinkler system and Fire Alarm system. ® Upgrade and coordinate building security systems (locking and access controls, security cameras, etc.) e Replacement of any windows or doors that are not in compliance with local area wind load requirements. e Bringing the entire complex into compliance with ADA requirements. ® Defining and providing all necessary internal and extemal signage as required. e Perform field measurements of all existing space and analyze space for any limitations. This will include analysis of structural components, widow/door locations, handicap accessibility, parking considerations, plumbing services, electrical services, HVAC requirements and building system accessibility. e Coordinate and attend user group meetings for all departments scheduled to occupy the remodeled space to determine space size and use requirements. e Validate Departmental Operational Philosophies and analyze relative to State and other standards ® Identify special programming needs including IT, record storage, space amenities, etc. e Validate projected parking needs ® Develop and present up to four(4) different Occupancy Scenarios for Owner review. i. Develop conceptual site and building utilization diagrams for all four options and parking scenarios i. | Develop Statement of Probable Project Cost for each option determined viable ii, | Deveiop phasing / impiementation pian if required. iv. Develop an Anticipated Project Schedule to implement the selected option(s) * Preparation of full Design Documents (Drawings and Specifications) for the Construction of the approved Occupancy scenario, for review and approval of the Owner at each phase including i. Schematic Design Documents i. Design Development Documents ii. Construction Documents e Generate Subcontractor/Vendor market interest in the Project e Manage the Procurement process, e Oversee the Construction, and @ Provide Contract Closeout Management, Owner Training, and Warranty Support Ajax Building Corporation 4/22/2014 EXHIBIT BB Consultants A25 Structural — Schmidt Consulting Group, Inc. Stuart Smith 139 E. Government Street Pensacola, Florida 32502 Phone: Office(850)438-0050, Fax(xxx}xxx-2o0cx, Mobile (xx) xxx-xxxx Electrical - Humber-Garick Consulting Engineers Phil Humber 207 Ferry Road SE. Fort Walton Beach, Florida 32548 Phone: Office(850)243-6723, Fax(0o)xxx-xxxx, Mobile Gocx)xxx-10 Mechanical - Schmidt Consulting Group, Inc. Gene Schmidt 139 E. Government Street Pensacola, Florida 32502 Phone: Office(850)438-0050, Fax(on)oceoxx, MobileQoodxxx 00x Plumbing — Schmidt Consulting Group, Inc. Gene Schmidt 139 E. Government Street Pensacola, Florida 32502 ; Phone: Office(850)438-0050, Fax0oc)xxx-00x, Mobile Qo) xxx.xxx Landscape Architect — to be determined based on scheme selected Contact Person Address (1) Address (2) Phone: OF iCO(KxX)XXX-XXXX, FAX(XXX)XXX-KKXX, Mobile(xxx) Xxx-XXXX A26 Judicial Design Consultant / Security Planning - RQAW Consulting Engineers & Architects Joe Mrak 5615 2" Street West Lehigh Acres, Florida 33971 Phone: Office(239)368-1928, Fax(239)368-5149, Mobile(oo)xxx-xxxx Ajax Building Corporation 4/22/2014 Additions and Deletions Report for AIA’ Document A133” — 2009 This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AJA text. Note: This Additions and Deletions Report is provided for information. purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 11:38:42 on 04/22/2014. PAGE 1 AGREEMENT made as of the 5"_day of May in the year 2014 Okaloosa County’ Board of County Commisioners Ajax Building Corporation 1080 Commerce Bivd. Midway, Florida 32343 Okaloosa County Courthouse Addition and Renovation Crestview, ‘Florida 30536 Santi Marshall Architects 325.8. Palafox Street Pensacolé, Florida 32502 Office (850)433-7842 / Fax (850)433-0510 / Cell (850)982-2231 Donald Turner Director of Facilities Maintenance 5489 Old Bethel Road Crestview, Florida. 32536 Office (850)689-5790 / Fax (850)689-5630 Allan Wooden Operations Manager 1080 Commerce Blvd. Midway, Florida 32343Office (850)224-9571 / Fax (850)224-2496 / Mobile (850)251-3534 Additions and Deletions Report for ALA Document A133™ — 2009 (formerly A121 ™CMc — 2603). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARRING: This AIA" Document is protected by U.S. Copyright Law and international Treaties. Unauthorized reproduction or distribution of this AIA” Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible