Okaloosa County School Board — Regular Meeting, August 11, 2025 — reading text

Superintendent. Motion by Parker Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.18 Multi-Year Agreement with Procare Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,476.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the multi-year agreement with Procare Solutions in the amount of $7,476.00, effective August 14, 2025, through August 13, 2027. Public Content Request approval of the multi-year agreement with Procare Solutions in the amount of $7,476.00. Procare Solutions is the software used by Child Care Coordinators in the district to bill and post payments manually to student account ledgers. This software is currently stored on a district server; however, for security and compliance reasons, Procare will no longer support software installed on a non-hosted environment and is transitioning all customers to their secure Desktop Cloud Platform. Procare is offering a promotional 1-year free upgrade to the cloud for the seven schools currently using Procare Software, effective August 14, 2025, through August 13, 2026. For the second year Procare will charge a fee of $7,476.00 ($89 per month for each participating child care), effective August 14, 2026, through August 13, 2027. The seven (7) participating child cares are, Antioch ES, Bluewater ES, Bob Sikes ES, Northwood ES, Plew ES, Southside ES and Wright ES. Funding will be paid from General Funds, and a copy of the quote is attached. For additional information, please contact Melissa O'Malley, Director, Accounting, at (850) 833-5818. File Attachments PROCARE QUOTE.pdf (202 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.19 Surplus of school buses, presented by Ryan Gore, Transportation Program Director, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the Transportation Department to surplus the attached list of school buses. Public Content Approval is requested for the Transportation Department to surplus the attached list of school buses. Please contact Ryan Gore for additional information at (850) 833-4162. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.20 Budget Amendment #10 - Fiscal Year 2024-2025 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 11, 2025 Absolute Date : Aug 11, 2025 Fiscal Impact : Yes Dollar Amount : ($1,378,348.84) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2025- 2026. Public Content On September 9, 2024, the School Board adopted the budget for fiscal year 2024-2025. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of June 2025: Fund Name Fund No. Amount General Fund 1010 $(6,143,562.08) Debt Service Funds 2xxx (52,059.87) Capital Project Funds 3xxx 3,070,575.06 Other Special Revenue Funds - Federal 42xx/44xx 615,794.44 Other Special Revenue Funds - Miscellaneous (Internal Funds) 49xx 937,710.51 Other Special Revenue Funds - School Food Service 5020 (10,648.17) Internal Service Funds (Self-Insured Medical) 7xxx 203,841.27 Total - All Funds $(1,378,348.84) Special Notes: General Fund The projected revenue for the Triumph Grants recorded in Revenue 3397 - Triumph Grants has been adjusted based on actual collections - a reduction of $5.7 million. This projected revenue will be reappropriated in fiscal year 2025-2026. The projected revenue for various grants recorded in Revenue 3399 - Other Miscellaneous State Revenue has been adjusted based on actual collections - $3.8 million. All but $5,000 of this projected revenue will be reappropriated in fiscal year 2025-2026. Capital Funds Revenue 3419 - District Local Sales Tax increased by $2.5 million based on actual collections. File Attachments !BA 10 - June 2025.pdf (2,061 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.21 Monthly Financial Statement for June 2025 presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 11, 2025 Absolute Date : Aug 11, 2025 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for June 2025. Public Content The financial statement for the month ending June 30, 2025, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2025-06.pdf (840 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.22 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Regular Meeting Type : Action (Consent)