Okaloosa County School Board — Regular Meeting, August 11, 2025 — reading text

File Attachments Award_Notification_Bid_4126AH_Food_Service_Smallwares_and_Small_Equipment_Term_Contract.pdf (622 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.14 Exempted Purchase Over $50,000: Cognia, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,400.00 Budgeted : Yes Budget Source : General Funds, Project 7008 Curriculum Development Recommended Action : Motion to approve the purchase from Cognia, Inc. for district wide accreditation fees in the amount of $57,400.00, for School Year 2025- 2026. Public Content Request approval of the purchase from Cognia, Inc. for district wide accreditation fees in the amount of $57,400.00, for School Year 2025-2026. The purchase is exempt through 6A-1.012(11)(a), and funds will be paid from General Funds, Project 7008 Curriculum Development. A copy of the quote is attached. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum & Instruction, at (850) 833-5888. File Attachments COGNIA QUOTE FY2026 REVISED.pdf (589 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.15 Exempted Purchase Over $50,000: Prisms of Reality, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,900.00 Budgeted : Yes Budget Source : General Fund - Project 4225-DW Classroom Technology Recommended Action : Motion to approve the purchase of Prisms VR platform and support. The purchase consists of software licenses, technical support, and professional development for a total of $74,900.00, effective September 1, 2025, through August 31, 2026. Public Content Request approval to purchase student VR Software Licenses from Prisms that uses Immersive Virtual Reality (IVR). The purchase consists of Student VR software licenses for math and science, Professional Development, and technical support for a total amount of $74,900.00. The purchase is made through 6A-1.012(11)(b), and funding will be paid from General Fund, Project 4225-DW Classroom Technology. The contract is effective September 1, 2025, through August 31, 2026, and copy of the quote is attached. For additional information, please contact Brooke Barron, Director I, Curriculum, at (850) 833-3240. File Attachments PRISMS QUOTE 25-26.pdf (204 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.16 Service Agreement #26-64 Allied Instructional Services, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,800.00 Budgeted : Yes Budget Source : General Fund, Project 2004 - Itinerant Visually Impaired Teachers Recommended Action : Motion to approve Service Agreement #26-64 between Allied Instructional Services, LLC and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, in an amount not to exceed $28,800.00, effective August 12, 2025, through June 30, 2026. Public Content Request approval of Service Agreement #26-64 between Allied Instructional Services, LLC and The School Board of Okaloosa County, Florida, on behalf of the ESE Department, to provide Virtual Orientation and Mobility Services to students. The Provider will be paid $72.00 per hour for in person service for up to 10 hours a week, not to exceed 400 hours per school year, for a total contract amount not to exceed $28,800.00. Funds will be paid from General Funds, Project 2004 Itinerant Visually Impaired Teachers. The Agreement is effective August 12, 2025, through June 30, 2026, and a copy is attached. For additional information, please contact Judy Peacock, Program Director, ESE, at (850) 833-3164. File Attachments SA #26-64 Allied Instructional Services, LLC.pdf (487 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Parker Destin, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Parker Destin, Linda Evanchyk, Brett Hinely, Lamar White 7. Consent Agenda Subject : 7.17 Service Agreement #26-67 Synced Up Designs, presented by  Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 11, 2025 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $11,730.00 Budgeted : Yes Budget Source : Internal Funds, Band Account Recommended Action : Motion to approve Service Agreement #26-67 between Synced Up Designs and The School Board of Okaloosa County, Florida, on behalf of Fort Walton Beach High School, in an amount not to exceed $11,730.00, effective August 12, 2025, through November 1, 2025. Public Content Request approval of Service Agreement #26-67 between Synced Up Designs and The School Board of Okaloosa County, Florida, on behalf of Fort Walton Beach High School. The Provider will provide Custom Marching Drill and Staging, Choreography and Halftime Show Design. The Provider will be paid $70.00 per student for Marching Drill with an estimated 139 students for a total of $9,730.00 and $2,500.00 for the full ensemble choreography, for a total contract amount not to exceed $11,730.00. Funds will be paid from Internal Funds, Band Account. The Agreement is effective August 12, 2025 through November 1, 2025, and a copy is attached. For additional information, please contact Derek Fields, Band Director, Fort Walton Beach High School, at (850) 833-3300. File Attachments SA #26-67 SyncedUp Designs.pdf (502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the