Okaloosa County BOCC — September 1, 2015 — OCSO Edward Byrne Grant Application FY 2015 — reading text

a newsletter, e-mail, or other bulletin; attending community events; conducting social media activities; conducting outreach to minority populations; other (please describe) Goal: Community meetings; crime prevention seminars; self-defense classes; attend community meetings; post public information/alerts on social media; attend community events; conduct social media activities; and conduct outreach to minority populations. Measure: General 10 Law Enforcement Agencies ONLY: In which of the following ways has your agency fostered community involvement in the last year? Enter all that apply from the following list: Citizen Review Board or other review board with citizen representation, Citizen's Police Academy, Internships for university or high school students, Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12 school programs, Youth Athletic Programs, Other (please Describe), None of the above, Unsure/Don't know. Goal: Citizen Review Board, Citizen's Police Academy, Volunteer Program, Auxiliary police officer program, k-12 school programs. Measure: General 11 Application Ref# 2016-JAGC-2662 Section #3 Page 2 of 3 Contract -JAGC-OKAL- - - Rule Reference 110-9.006 OCJG-005 (rev. October 2005)  Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Identify the goal(s) you hope to achieve with your funding . If you have multiple goals, describe each goal separately. Goal: Outfit SWAT officers with necessary ballistic protection to more safely respond to incidents involving armed, violent individuals. Measure: General 12 Are the subrecipient and implementing agency aware that they will be required to report on the status of the identified goals during each reporting period? Goal: The subrecipient and implementing agency are aware that reporting the status of the identified goals during each reporting period is a requirement. Measure: General 13 Describe any barriers you may encounter which may prevent you from achieving your identified goal(s). Goal: None anticipated. Measure: General 14 Are you aware that the Office of Criminal Justice Grants encourages recipients to report on any noteworthy accomplishments, success stories, or program results that they would like to showcase? Goal: The implementing agency is aware that the Office of Criminal Justice Grants encourages reporting of noteworthy accomplishments, success stories, or program results that they would like to showcase. State Purpose Area: 3E - Equipment, Supplies, and Technology Enhancements Objectives and Measures Objective: Equipment - Questions for all recipients purchasing Equipment, Supplies, and Technology Enhancements. Measure: Equipment 1 Do the Subrecipient and Implementing agencies understand that they will be required to submit an itemized account of all items purchased during each reporting period as part of their performance reporting? Goal: The Subrecipient and/or Implementing agency will submit an itemized account of all items purchased during each reporting period Application Ref# 2016-JAGC-2662 Section #3 Page 3 of 3 Contract -JAGC-OKAL- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)  Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR I Vendor Number: 596000765 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0 .00 Contractual Services $0.00 $0.00 $0.00 Expenses $2,000 .00 $0.00 $2,000.00 Operating Capital $10,800.00 $0.00 $10,800.00 Outlay Indirect Costs $0.00 $0.00 $0.00 ··Totals·· $12,800.00 $0.00 $12,800.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income {PGI) ? No Application Ref# 2016-JAGC-2662 Section #4 Page 1 of 3 Contract -JAGC-OKAL- - - Rule Reference 110-9 .006 OCJG-005 (rev. October 2005)  Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Budget Narrative: EXPENSES: (4) ballistic rifle plate inserts@ $500.00 each= $2,000.00 OPERATING CAPITAL OUTLAY: (4) heavy ballistic vests@ $2,700.00 each= $10,800.00 Total for proposed project: $12,800.00 Implementing Agency will pay any costs (shipping, etc.) that exceed allocated amount for project. Application Ref# 2016-JAGC-2662 Section #4 Page 2 of 3 Contract -JAGC-OKAL- - - Rule Reference 110-9.006 OCJG-005 (rev. October 2005)  Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - County-wide Section Questions: Question : If the budget contains salaries and benefits, will this project result in a net personnel increase, or continue to fund a prior federally grant funded net personnel increase? Answer: No Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the method of procurement for those items? (e.g., competitive bid, sole source, state term contract) Answer: Competitive Bid Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of approval. Answer: N/A Question: If contractual services in the budget are based on unit costs, provide a definition and breakdown of cost for each service. Include the methodology for the unit cost plan and when it was approved . Answer: N/A Application Ref# 2016-JAGC-2662 Section #4 Page 3 of 3 Contract -JAGC-OKAL- - - Rule Reference 11 D-9.006 OCJG-005 (rev. October 2005)  ... . Florida Department of Law Enforcement • Office of Criminal Justice Grants Post Office Box 1489 Tallahassee, Florida 32302-1489 (850) 617-1250 criminaljustice@fdle.state.fl .us Edward Byrne Memorial Justice Assistance Grant (JAG) Program STANDARD CONDITIONS SFY2015 JAG Standard Conditions Page 1of23 Rev. 09/2014  [This page intentionally left blank] SFY2015 JAG Standard Conditions Page 2 of 23 Rev. 09/2014  Conditions of agreement requiring compliance by units of local government (subgrant recipients} , implementing agencies, and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding . Failure to comply with provisions of this agreement will result in required corrective action up to and including project costs being disallowed and termination of the project, as specified in item 19 of this section . 1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide (Financial Guide) (www.ojp.usdoj.gov/financialguide/index.htm) and the Edward Byrne Memorial Justice Assistance Grant (JAG) program guidance (www.bja.gov/ProgramDetails.aspx?Program ID=59 ) as well as Federal statutes, regulations, policies, guidelines and requirements and Florida laws and regulations including but not limited to: • Florida Administrative Code, Chapter 11 D-9, " Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program" : www.flrules.org/ • Office of Management and Budget (OMB) Circulars: www.whitehouse.gov/omb/circulars o A-21 (2 CFR 220), "Cost Principles for Educational Institutions" o A-87 (2 CFR 225), "Cost Principles for State, Local and Indian Tribal Governments" o A-102, "Grants and Cooperative Agreements with State and Local Governments" o A-110 (2 CFR 215), "Uniform Administrative Requirements for Grants and Cooperative Agreements" o A-122 (2 CFR 230), "Cost Principles for Non-Profit Organizations" o A-133, "Audits of States, Local Governments, and Non-Profit Organizations" • Code of Federal Regulations: www.gpo.gov/fdsys/ o 2 CFR 175.15(b), "Award Term for Trafficking in Persons" o 28 CFR 38, "Equal Treatment for Faith-Based Organizations" o 28 CFR 66, "U.S. Department of Justice Common Rule for State And Local Governments" (Common Rule) o 28 CFR 83, "Government-Wide Requirements for Drug-Free Workplace (Grants)" o 28 CFR 18, 22, 23, 30, 35, 42, 61, and 63 • Public Law 109-162, Title XI-Department of Justice Reauthorization, Subtitle B-lmproving the Department of Justice's Grant Programs, Chapter 1-Assistlng Law Enforcement and Criminal Justice Agencies, Sec. 1111. Merger of Byrne Grant Program and Local Law Enforcement Block Grant Program: www.bja.gov/ProgramDetails.aspx?Program ID=59. • United States Code: www.gpo.gov/fdsys/ o 42 U.S.C. 3711 et seq., "Omnibus Crime Control and Safe Streets Act of 1968" • State of Florida General Records Schedule GS1-SL for State and Local Government Agencies:http://dlis.dos.state.fl.us/barm/genschedules/GS2-2008-Rev2010.pdf • State of Florida Statutes 215.971 (Agreements funded with federal or state assistance) and 215.985 (Transparency in government spending) 2. Requirements for Contractors of Subgrant Recipients The subgrant