Okaloosa County School Board — Workshop Meeting, October 24, 2019 — reading text

recommended by the Superintendent for approval. Meeting : Oct 24, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's recommendation to award ITB 20-02 Site Improvements-Time and Material-District Wide to Cole Services, Inc., and Insite Contractors, Inc. based on fixed pricing, effective through October 28, 2024. Public Content Request approval of the committee's recommendation to award ITB 20-02 Site Improvements-Time and Material-District Wide to Cole Services, Inc. and Insite Contractors, Inc. based on fixed pricing. Funds will be paid from General Funds. The five (5) year contract is effective through October 28, 2024. Copies of the award tabulation and bid are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments ITB_20-02TAB.pdf (17 KB) ITB 20-02.pdf (1,559 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 24, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $97,212.38 Budgeted : Yes Budget Source : Federal Funds, Project 0511 NSLP Equip Asst Grant Recommended Action : Motion to approve the purchases of kitchen equipment from International Restaurant Distributors, Inc. in the amount of $97,221.38 for Pryor Middle School and Wright Elementary School. Public Content Request approval to purchase kitchen equipment from International Restaurant Distributors, Inc. in the amount of $97,221.38 for Pryor MS and Wright ES. Purchases are made through Osceola County School Board Tag-On Bid SDOC-18-B-073-LH. School Food Service was awarded the funds for these purchases by Florida Department of Agriculture and Consumer Services and will be paid from Federal Funds, Project 0511 NSLP Equip Asst Grant. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service at (850) 301-3008. File Attachments Okaloosa__Pryor_MS_Hot_Well_Serving_Line_B_Grant_2019.pdf (169 KB) Okaloosa__Pryor_MS_Hot_Well_Serving_Line_A_Grant_2019.pdf (169 KB) Okaloosa_Pryor_MS_Cold_Serving_Line_A_Grant_2019.pdf (177 KB) Okaloosa_Pryor_MS_Combi_Gas_Grant_2019.pdf (203 KB) Okaloosa_Pryor_MS_Cold_Serving_Line_B_Grant_2019.pdf (177 KB) Okaloosa_Wright_ES_Cold_Serving_Line_A_Grant_2019.pdf (190 KB) Okaloosa_Wright_ES_Cold_Serving_Line_B_Grant_2019.pdf (190 KB) Okaloosa_Wright_ES_Freezer_A_Grant_2019.pdf (147 KB) Okaloosa_Wright_ES_Freezer_B_Grant_2019.pdf (148 KB) Okaloosa_Wright_ES_Hot_Well_Serving_Line_Grant_2019.pdf (168 KB) Okaloosa_Wright_ES_Milk_Cooler_A_Grant_2019.pdf (137 KB) Okaloosa_Wright_ES_Milk_Cooler_B_Grant_2019.pdf (137 KB) Okaloosa_Wright_ES_Refrigerator_A_Grant_2019.pdf (146 KB) Okaloosa_Wright_ES_Refrigerator_B_Grant_2019.pdf (146 KB) Grant IRD Equipment Purchases.pdf (80 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: WTI, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 24, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,543.19 Budgeted : Yes Budget Source : Capital Funds, Project 0322 District Wide Roofing Recommended Action : Motion to approve the proposals from WTI to remove exiting gutter and replace with new gutters at Choctawhatchee High School in the amount of $19,371.21, and Elliott Point Elementary School, in the amount of $18,171.98 for a total of $37,543.19. Public Content Request approval of the proposals from WTI to remove exiting gutter and replace with new gutters at Choctawhatchee HS in the amount of $19,371.21 and Elliott Point ES in the amount of $18,171.98 for a total of $37,543.19. Work will be done through AEAP Tag-On Bid IFB 017-F. Funds will be paid from Capital Funds, Project 0322 District Wide Roofing. Copies of the proposals are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments CHOCTAW PROPOSAL.pdf (587 KB) ELLIOTT POINT PROPOSAL.pdf (468 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Exempted Purchase Over $25,000: Maxscholar, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Oct 24, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $20,000.00 Budgeted : Yes Budget Source : Federal Project 0415 Title IV - SS & AEG, Project 0450 Title II - Part A; and General Funds, Project 6123 Reading Instruction Recommended Action : Motion to approve the additional purchases of Professional Development, Software and materials from Maxscholar not to exceed $20,000.00. Public Content Request approval of the additional purchases of Professional Development, Software and materials from Maxscholar not to exceed $20,000.00. A purchase request totaling $145,733.00 was previously approved by the School Board on July 8, 2019. Since that date, additional materials were needed and additional quotes were received in the total amount of $15,775.00. Copies of the quotes are attached. Funding will be paid from Federal Project 0415 Title IV - SS & AEG, Project 0450 Title II - Part A; and General Funds, Project 6123 Reading Instruction. For additional information, please contact Sheila Lightbourne, Assistant Superintendent, Curriculum and Instruction, (850) 833-3124. File Attachments MAXSCHOLAR.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Agreement between the Florida Department of Education and the Okaloosa County School District on the District's data access of the Florida Schools Safety Portal, submitted by Danny Dean, Specialist, Safe Schools, and recommended by the Superintendent for approval. Meeting : Oct 24, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 28, 2019 Absolute Date : Oct 28, 2019 Fiscal Impact : No Budgeted : No Budget Source : N/A Recommended Action : Motion to approve Agreement between the Florida Department of Education and the Okaloosa County School District on the District's data access of the Florida Schools Safety