Okaloosa County School Board — Regular Meeting, May 22, 2023 — reading text

for approval. Meeting : May 22, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : Yes Dollar Amount : $2,290,995.26 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2022- 2023 Public Content On September 12, 2022, the School Board adopted the budget for fiscal year 2022-2023. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2023: General Fund $ 287,973.84 Debt Service Funds 58.14 Capital Project Funds 1,293,260.54 Other Special Revenue Funds - Federal 509,753.92 Other Special Revenue Funds - Food Service 199,948.82 Internal Service Funds (Self-Insured Medical) 0.00 Total - All Funds $2,290,995.26 Note: The estimated budget for Other Special Revenue Funds - Miscellaneous (Internal Funds) was estimated to be $10.0 million in the District Summary Budget. This was an entry for District Summary Budget purposes only. Internal Funds are accounted for on a cash basis in a separate software program - School Funds Online. The estimated budget will not be adjusted through the year. The actual revenue and expenditures for Internal Funds will be reported on the Annual Financial Report at year end and through the Internal Funds audit process. File Attachments !BA 08 - Apr 2023.pdf (1,561 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.7 Monthly Financial Statement for April 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : May 22, 2023 Absolute Date : May 22, 2023 Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2023 Public Content The financial statement for the month ending April 30, 2023, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financial Statement 2023-04.pdf (818 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.8 Invoices to be approved for payment, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 05.22.2023.pdf (25 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.9 Payroll Warrant Register and Accounts Payable Warrant Register totaling $36,989,630.35; Self Health Insurance Claims and Fees totaling $2,490,981.96; and Bank Transfers totaling $0.00 for April 2023, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $36,989,630.35, Self Health Insurance Claims and Fees in the amount of $2,490,981.96, and Bank Transfers in the amount of $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $36,989,630.35; Self Health Insurance Claims and Fees totaling $2,490,981.96; and Bank Transfers totaling $0.00 for April 2023 are being presented to the School Board. File Attachments 10 - MIS 3478 - Warrant Register - April 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.10 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Julie Perry, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 22, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2023-2024, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Safe-Chek FY 2023-2024 - signed.pdf (102 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent. Motion by Marti Gardner, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim