Okaloosa County BOCC — November 4, 2014 — Systems Specialists Contract - Jail - FY '15 — reading text

operation of remote site dial-up communications, Verify sefup of users, passwords and privilege levels to agreed upon “as builts”. Correct records and/or differences as noted. Verify setup and operation of maintenance time reminder applications. Verify operation of print screen documentation capability. Verify setup and operation of LAN device communications. ‘Synchronize network clock operations. Verify setup and operation of status log reports. Verify setup and operation of point summary reports. Service Procedure Function Benefit Recommended Frequency Device Database Backup Provide backup of system databases to hard disk Ensures on-site PC files are maintained at Annually system. operating standard, Provide backup to Hoppy disketfe of archived trend Ensures accurnulated data may be recovered for data files for long-term storage. lates analysis. =~ Provide hard disk backup of data files to off-site Protects total systern from catastrophic loss or storage location. mMaticious damage by providing off-site archived Provide hard disk backup of data files to on-site storage, storage location, Provides an on-site backup of system for fast Perform routine disk file maintenance. recovery in event of catastrophic failure. Ensures that disk Is organized and clear of data previously saved to backup disk. Systems Specialists, inc. The BEST in ENVIRONMENTAL CONTROLS Page 9 of 11 Systems Specialists, Inc. Authorized Representative Barber-Colman, Siebe & invensys Building Systems, TAC 114 East Wright Street ’ Pensacola, FL 32507 Phone: (850) 472-2147 MAINTENANCE SERVICES Fax: (850) 472-2146 NETWORK 8000 GCM, MICROZONE, PEM Service Procedure Functlon Benefit Recommended Frequency Verify Controller Database and Compareiverify each LCM/GCM device Database verification ensures DDC Annually Modifications database matches agreed upon Owner "as system cperates and performs as built’ prints and records, designed to meet goals for energy eduction and comfort performance. identify alf additions, modifications, and changes to software sequences, setpolnts, Eliminates “creeping decay” of schedules and limits. operational performance saused by non- removal of “temporary” bypasses, ets. Provide assessment report to Qwner of impact of all noted changes. Provides Owner-with recommended courses of action to Improve performance Update “as built’ records and database ‘over time, storage files with Owner approved changes. Verlfy Operation of Remote initiate communications with DDG control Provides continuous check of sarvica Semi Annually Telecommunication Datalink to network . Tesponse mechanism. Remote Site Verify alarm dial-out capabilities to service Detects failure of third party datalink. contractor. - Remote Service Provide routine database backup service of Reduces downtime by having a current Annually . all operating controller databases. database available for replacement. ‘On-Site Service In the event of catastrophic failure, download | Provides an off-site record archiving database to replacement device. depot as protection against catastrophic failure, theft and malicious damage to Update device database to current operating databases, standards, Gheck Device Battery ‘Verify proper operation of battery backup. Ensure historical data integrity is Semi Annually maintained for diagnostic purposes. Visual Inspection Ensure device is not physically damaged. £nsure there are not impending failures Semi Annually which can adversely affect system Report all damaged components, operation and inteatity. Systems Specialists, Inc. The BEST in ENVIRONMENTAL CONTROLS Page 10 of 11 Systems Specialists, Inc. Authorized Representative Barber-Colman, Siebe & Invensys Building Systems, TAC MAINTENANCE SERVICES NETWORK 8000 MIGROZONE & PEM 114 East Wright Street Pensacola, FL 32501 Phone: (850) 472-2147 Fax: (850) 472-2146 Verifies proper input to after-hours billing programs. Maximizes energy efficiency of systems by employing scheduled control operations. Service Procedure Function Benefit Recommended _ Frequency Check Sequence of Mechanicat Verify that controlled equipment properly Ensures that system operates as designed ‘Semi annually Cperation cycles from full haat to full cool. to provide proper occupant comfort. Heating in Fall Cooling In Spring Check Room Sensor Accuracy Verify operational accuracy of room sensor Ensures comfort of occupants Is provided Annually within 40.5°F. Check Zone Occupancy Override Verify that conirollad systems switch from Ensures after-hours comfart of eccupanis. Annually Operation unoccupied to occupied modes, Sysiems Specialisis, inc. The BEST in ENVIRONMENTAL CONTROLS Page 14 of 14