Okaloosa County BOCC — November 4, 2014 — Systems Specialists Contract - Jail - FY '15 — reading text

elected. A Preferred Labor & Materials: Accepted by: The Customer will be advised of the defect. Subject to approval by an authorized agent of the customer, work will be performed on a preferred time and material basis. Normal Labor Rates: $85.00 7 Overtime Labor Rates: $127.50 Mileage Rates: $1.00 per Mile B. Standard Labor: Accepted by: (Not included in this agreement) All of the necessary unscheduled emergency labor to restore, repair or replace the equipment on the list of maintained equipment during System Specialists, Inc. normal working hours is included. Any material replacement will be involced on a preferred pricing basis. Cc, Comprehensive Coverage: Accepted by: (Not included in this agreement) The labor and material components and parts necessary to restore covered equipment to normal operation are Included. These replacements will be of like or current design to prevent system depreciation or obsolescence. All work wil be performed during System Specialists, Inc. normal working hours. D. 24-Hour Coverage: Accepted by: {Not included in this agreement) This coverage includes back-up emergency sérvices for critical responses on a 7-day/Aweek, 24-hour/day basis. OPERATIONAL SUPPORT On a regularly scheduled basis, Systems Specialists, Inc will make recommendations to the owner to improve system efficiency and reliability, or reduce operational casts. A summary of services performed will also be prepared for customer review. Page 3 of 11 Systems Specialists, Inc. Authorized Representative Barber-Colman, Siebe & Invensys Building Systems, TAC 114 East Wright Street Pensacola, FL 32507 ; Phone: {850) 472-2147 SYSTEM SUPPORT SERVICES AGREEMENT Fax: (850) 472-2446 As outlined under this proposal, Systems Specialists, Inc., agrees to provide System Support Services for the Facility — Management System installed in accordance with the listed drawings or system description: SSI Project #02310 & SO2418 System Application Support Systems Specialists, Inc. agrees to provide recommendations to the customer regarding modifications to the existing system applications for added energy savings, more efficient operation, and further enhanced information and facility management capabilities, ~ Software Revision Upgrades (For Graphical User Interfaces) Software upgrades and revisions are not included in this agreement. As applicable, hardware platform Upgrade costs, installation material and labor charges of the software upgrades, and additional application engineering required by the upgrade wili be presented to the customer or the authorized agent of the customer for approval prior to any releases being installed. - Area Controller Firmware Upgrades Firmware upgrades of Area Controllers and Network Interface Modules are not included in this agreement. As applicable, installation material and labor charges for the firmware upgrades and additional application engineering required by the upgrade will be presented to the customer or the authorized agent of the customer for approval prior to any releases being installed, Database Maintenance Annually, as a minimum, Systems Specialisis, Inc. will review all application software databases and verify that such databases are maintained in accordance with published recommended operating procedures. A complete backup of the most recently verified databases will be maintained, on file by Systems Specialists, Inc., for emergency backup through telephone modem link up or on site visit. The customer will provide an auto-dial/laute-answer phone modem connection to the Facility Management System. In addition, 24-hour phone line access will be provided by the customer. Uniess Specified under the additional services Provisions of this agreement, emergency service and phone modem support will be provided on a time and materials basis. Migration Hardware and Software Pricing Preference In the event that the Customer desires to purchase new Graphical User Interfaces, LAN Interface Devices, and/or Area Contrallers while this agreement is active, the Customer is guaranteed that they will receive a preferential discount on said equipment offered through standard Siebe Environmental Controls pricing schedules. Systems Specialists, Ine. The BEST in ENVIRONMENTAL CONTROLS Page 4 of 11 Systems Specialists, inc. Authorized Representative Barber-Colman, Siebe & invensys Building Systems, TAC 114 East Wright Street Pensacola, Fl. 32501 Phone: (850) 472-2147 SCHEDULE OF EQUIPMENT Fax: (850) 472-2146 Equipment Size Qty. | Manufacturer Mode! / Serial No. Coverage Location (HP/Tons/BTU’s) : Network 8000 1 Barber- Colman Roof Tep Units 2 Air Handling Units 20 Exhaust Fans 98 Circulating Pumps 2 New Pad Addition: Split Systems 8 Controllers 8 Invensys PEM-1 Associated Network 8000 Devices This is the entire list of maintained equipment as of: July 17, 2009 Systems Specialists, inc. The BEST in ENVIRONMENTAL CONTROLS Page 5 of 11 Systems Specialists, inc. Authorized Representative Barber-Colman, Siebe & invensys Building Systems, TAC 114 East Wright Street Pensacola, Fl. 32504 Phone: (850) 472-2147 MAINTENANCE SERVICES Fax: (850) 472-2146 Mechanical Systems Air Handling Units & Exhaust Fans Service Procedure Function Benefit Recommended Fraquonoy Air Handling Unit Check fan assembly. inspection and adjustment for Samiannually Inspection Lubrleate fan bearings per manufacturer's recommendations. proper operation ensures Lubricate meter bearings per manufacturer's recommendations, yentilaiion and posiive Check belts and sheaves. (Replace and adjust as required) pressurization eliminating stale alr Tighten alt nuts and bolts. and discomfort. Proper ventilation Check motor mounts and vibration pads, (Replace and adjust as required} is a basic requirement for good Check motor eperating conditions. indoor air quality. Inspect electical connections and contactors. Lubricate and adjust associated dampers and linkage. Check fan operation. Ciean outside air intake screen, Cheek and-clean strainers, check steam traps and hand valves, Check filter advancing mechanism. Lubricate and adjust as required, Inspect filters. Check heating and cooling coils. Inspect and clean draln pans, drain jines, and drains. Exhaust Fan Lubricate fan bearings per manufacturers recommendations. Proper operation ensures that Semiannually Inspection Lubricate motor bearings per manufacturer's recommendations. undesirable odors and fumes will 7 Check belts and sheaves. (Replace and adjust as required} be ellminated producing a more Check motor mounts and vibration pads. desirable work area, Check fan operation. Dust giilles. (Optional) Systems Specialists, inc. The BEST in ENVIRONMENTAL CONTROLS Page 6 of 11 Systems Specialists, inc. Authorized Representative Barber-Colman, Siebe & Invensys Building Systems, TAC _ MAINTENANCE SERVICES Mechanical Systems 114 East Wright Street Pensacola, FL 32501 Phone: (850) 472-2147 Fax: (850) 472-2146 Pumps- Service Procedure Functlon Benefit Recommended Frequency Primary Inspection Lubricate pump bearings per manufacturer's recommendations, Proper maintenance of the pumping Annually Lubricate motor bearings per manufacturer's recommendations. systems ensures that comfort conditions Tighten ail nuts and bolts. Check motor mounts and vibration pads. | will ba maintained and heating and (Replace and adjust as required) cooling media will be contained in the Visually check pump alignment and coupling. mechanical system. This will protect Gheck motor operating conditions. against leakage with its associated Inspect elecirical connections and contactors. cosis and potential safety concems. Check and clean strainers and check hand valves. inspect mechanical seals or pump packing. Replace as required, Verlfy gauges for accuracy. Operational Lubricate pump bearings per manufacturer's recommendations. Periodic maintenance ensures that Semiannually inspection Lubjicate motor bearings per manufacturer's recommendations. unsafe conditions will be eliminated and Check sucifon and discharge pressures, Cheok packing of mechanical seal, cornfort will be maintained. Systems Specialists, inc. The BEST in ENVIRONMENTAL CONTROLS Page 7 of 17 Systems Specialists, Inc. Authorized Representative Barber-Colman, Siebe & Invensys Building Systems, TAC 114 East Wright Street Pensacola, FL 32501 Phone: (850) 472-2147 MAINTENANCE SERVICES Fax: (850) 472-2146 Mechanical Systems Rooftop Units Service Procedure Function Benefit Recommended Frequency Startup Inspection Review manufacturer's recommendation for startup. Fine tuning and trouble Annually Gosling Remove all debris from within and around unit. shooting procedures prior to | Gheck and calibrate safety controls, heavy work load ensures Cheek and tighten electrical connections, contactors, relays and operating tefiable economical operation safely controls, on start up. This produces a Check starter, fighten all terminals and check contacts for wear. comfortable, energy efficient Lubricate motor bearings per manufacturer's specifications, building. By detecting minor Lubricate fan bearings per manufacturer's specifications. problems, corrective action Check and clean fan blades as required, can be taken before seasonal Check belts and sheaves. Replace and adjust as required, demands tax the design of Check damper operation and lubricate; adjust dampers and linkage. the system. This lessens the Check motor operating conditions, possibility of occupant Check external interlocks. discomfort due to system inspect filters. downtime. Check vibration eliminators. Replace or adjust as required. inspect colls for blockage and cleanliness. Straighten fins as required. Check and clean drain pan and drains. Check operation of control circuit, Seasonal Cooling Review manufacturer's recommendation for shutdown. Proper shutdown and review | Annually Shutdown Visual inspection of leaks. protects the investment in the Inspect befts and filters, machinery te ensure that it Test ail safety controls. will be ready for trouble free operation in future years. Heating Start up Inspect and tighten electrical connections. Review of ail systems and Annuaily inspection Check heating coil. communication with the Check and calibrate operating-safety controls. operators ensures minimal problems at startup and during initial seasonal operation. Keeping the building operators informed heips them operate the buitding more comfortably and economically. Heating Shutdown Review owner's log. Log all operating conditions. Proper shutdown and review | Annually Review operation with operator. protects the investment in the machinery to ensure that it will be ready for trouble free operation in future years. Systems Specialists, Inc. The BEST in ENVIRONMENTAL CONTROLS Page 8 of {1 Systems Specialists, inc. Authorized Representative Barber-Colman, Siebe & invensys Building Systems, TAC 114 East Wright Street Pensacola, FL 32507 - : Phone: (850) 472.2147 MAINTENANCE SERVICES . Fax: (850) 472-2146 NETWORK 8000 Graphical User Interface Service Procedure Function Benofit : Recommanded Frequency Visual inspection of Computers Visually inspect and clean all hardware fo be Ensure there are ne impending device failures Annuatly and Peripherals free of physical damage, dust and debris. which can adversely affect system operation. Service Procedure Function Benefit Recommended Frequency Verification of System Operations Verify setup and operation of monitor Provides routine testing and verification Annually screen. that appilcation programs are performing very setup and operation of EMS report as designed to produce expected results. applications, Verify setup and operation of trend reports. Ensures that operational staff has Verify setup and operation of archival trend thorough knowledge of system storage reports, operations and methods. Verify setup and operation of Host console devices. Verify setup and