Fort Walton Beach Resolution — 2008-12-Stormwater Initiative Grant--NWFWM — reading text

comply with the Single Audit Act. These requirements also flow down to any sub- recipients of these funds. The Page 4 of5  GRANTEE shall satisfy specific requirements, as set forth in ATT ACHMENT 2, Single Audit Act Requirements. 25. Notices provided for in this AGREEMENT shall be delivered to the GRANTEE by delivery to the GRANTEE Project Manager and to the DISTRICT by delivery to the DISTRICT Project Manager. The Project Managers are: CITY OF FORT W ALTON BEACH NORTHWEST FLORIDA WATER MANAGEMENT DISTRICT Sam Wilson Nick Wooten Environmental Specialist, Utilities Department Chief, Bureau of Surface Water City of Fort Walton Beach Northwest Florida Water Management District P. O. Box 4009 81 Water Management Drive Fort Walton Beach, FL 32549 Havana, Florida 32333-4712 Phone: ( 850) 833- 9932 Phone: ( 850) 539- 5999 Email: swilson fwb. or Email: Nick.Wootennwfwmd. state. fl.us IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT the day and year first above written. NORTHWEST FLORIDA WATER MANAGEMENT CITY OF FORT WALTON BEACH DISTRICT By: b Douglas E. Barr, Executive Director By: Mike Anderson, Mayor Date: Date: 4'( rt(~ f;. ogv A~: t: iJIuJ (.~ Cfry CLEAK Page 5 of5  EGLIN P ARKWAY STORMW ATER INITIATIVE ATTACHMENT 1 STATEMENT OF WORK Proiect Description: This project consists of installing one pollutant separator unit to improve stormwater discharge entering Choctawhatchee Bay. The project is part of the City' s " Water Quality Initiative" and will enhance the existing stormwater system by removing petroleum hydrocarbons, sediments, and gross pollutants from 62- acres of an urban watershed. The stormwater will be directed to the separator unit through a series of existing curb/ surface inlets. The separator will lay in- line with existing stormwater infrastructure between the outfall and the street. The separator unit has been designed to treat stormwater generated from the project site and will be installed at the head of the California Ditch system, located in the vicinity of Nebraska Avenue. The separator unit will be designed to treat stormwater discharge relevant to the size and consistency of the 62- acre urban watershed. Prior to initiation of construction, the GRANTEE will provide final plan view drawings and permit verification ( if applicable), as indicated under the Deliverables section below. The DISTRICT shall review and approve the final design and project plans to ensure the project is consistent with the awarded grant proposal and provide written approval and/or offer recommendations for modification. NWFWMD Grant-Funded Activities: Florida Forever capital improvement grant funds may be applied to construction expenses, to include the installation of one stormwater pollutant separator at the head of the conveyance known as California Ditch. All non- construction costs shall be paid by the City of Fort Walton Beach or other project partners. Deliverables: Final plan view drawings labeling major project components and improvements at appropriate detail. " Appropriate detail" relates to the specific project and should include final estimated pollutant removal and abatement. Listing of all applicable permits and written confirmation that all permits were obtained. Completion of stormwater retrofit activities described above. Photographic record of project activities and completion. Brief Project Summary Report outlining accomplishments, problems encountered, solutions, and future recommendations. Documentation of project activities and costs, including match spending in accordance with the Grant Project Budget Table. Attachment 1, Page 1 of 2  EGLIN P ARKW AY STORMW A TER INITIATIVE ATTACHMENT 2. SINGLE AUDIT ACT REQUIREMENTS Pursuant to Grant Award No. state financial assistance was awarded to the GRANTEE as follows: Grants and Aids to Local GovernmentslUtilities - Florida Forever - Local Government Grant Program: Florida Forever Trust Fund: $ 000. 00. 150.. These funds should be considered state financial assistance under the Florida Single Audit Act, under CSFA# 37.022. As a recipient of these funds your entity, as the Grantee, must comply with the Single Audit Act.These requirements also flow down to any sub- recipients of these funds. A. The Grantee shall comply with the applicable provisions contained in the Attachment Section 2, SpecialAudit Requirements, attached hereto and made a part hereof. Exhibit 1 to the Attachment summarizes the funding sources supporting the Agreement for purposes of assisting the Grantee in complying with the requirements of the Attachment. A revised copy of Exhibit 1 must be provided to the Grantee for each amendment which authorizes a funding increase or decrease. If the Grantee fails to receive a revised copy of Exhibit 1, the Grantee shall notify the District' s Grants Manager at 850/ 539- 5999 to request a copy of the updated information. B. The Grantee is hereby advised that the Federal and/or Florida Single Audit Act Requirements may further to lower tier transactions that may be a result of this Agreement. The Grantee shall apply consider the type of financial assistance ( federal and/or state) identified in the Attachment, Exhibit 1 when making its determination. For federal financial assistance, the Grantee shall utilize the guidance provided under OMB Circular A-133, Subpart B, Section _. 210 for determining whether the relationship represents that of a sub- recipient or vendor. For state financial assistance, the Grantee shall utilize the form entitled " Checklist for Non- state Organizations Recipient/Sub- recipient vs. Vendor Determination" ( form number DFS- A2-NS) that can be found under the Links/Forms" section appearing at the following website: httDs:/ /apps. fldfs. com/fsaa The Grantee should confer with its chief financial officer, audit director or contact the District for assistance with questions pertaining to the applicability of these requirements. It is the responsibility of the District to notify recipients of state and federal financial assistance of their within responsibility to file single audit reports to the proper authorities if they expend $ 500, 000 or more their fiscal year. Attached is a copy of the Special Audit Requirements for your reference and convenIence. If you have any questions please contact Larry Wright or Amanda Bedenbaugh at ( 850) 539- 5999. Fax: 850) 539- 2777. Attachment 2, Page 1 of 6  ATTACHMENT 2, Section 2 SPECIAL AUDIT REQUIREMENTS The administration of resources awarded by the Northwest Florida Water Management District ( which may be referred to as the " District", or " Grantor", or other name in the contract/agreement) to the recipient ( which may be referred to as the " Contractor", Grantee" or other name in the contract/agreement) may be subject to audits and/or monitoring by the Northwest Florida Water Management District, as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with OMB Circular A- I33 and Section 215. 97, F. S., as revised ( see " AUDITS" below), monitoring procedures may include, but not be limited to, on- site visits by District staff, limited scope audits as dermed by OMB Circular A- I33, as revised, and/or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/ processes deemed appropriate by the Northwest Florida Water Management District. In the event the Northwest Florida Water Management District determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the District to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in OMB Circular A -133, as revised. 1. In the event that the recipient expends $ 500, 000 or more in Federal awards in its fiscal year, the recipient must have a single or program- specific audit conducted in accordance with the provisions of OMB Circular A- I33, as revised. EXHIBIT 1 to this Agreement indicates Federal funds awarded through the Northwest Florida Water Management District by this Agreement. In determining the Federal awards expended in its fiscal year, the recipient shall consider all sources of Federal awards, including Federal resources received from the Northwest Florida Water Management District. The determination of amounts of Federal awards expended should be in accordance with the guidelines established by OMB Circular A- I33, as revised. An audit of the recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A- I33, as revised, will meet the requirements of this part. 2. In connection with the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in Subpart C of OMB Circular A- I33, as revised. 3. If the recipient expends less than $ 500, 000 in Federal awards in its fiscal year, an audit conducted in accordance with the provisions of OMB Circular A- I33, as revised, is not required. In the event that the recipient expends less than $ 500, 000 in Federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions ofOMB Circular A- I33, as revised, the cost of the audit must e., the cost of such an audit must be paid from recipient resources be paid from non- Federal resources ( i. obtained from other than Federal entities). 4. The recipient may access