Okaloosa County BOCC — July 2, 2013 — July 2 Regular — reading text

Administration” which is required and generally is listed as Subsection P. Action taken: Corrected with inclusion of Subsection P on page 4. 2. Be consistent in how you state your forgiveness terms. The committee preferred the way you stated it on page 7. Action taken: The Terms, Recapture, and Default sections now consistently use the term “SHIP Note” except for Strategy F, which must reference the deferred payment loan for clarity. 3. In Strategy E, the targeted population was listed as 80% AMI but in the recipient selection criteria for this strategy you state 120%. Action taken: Recipient selection criteria have been revised to state 80%. Mr, Kampert advised the changes do not affect any of the supporting documents approved by the Board on May 21. He stated the City of Fort Walton Beach has reviewed and approved the changes. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the changes to LHAP. 5 yeas. WATER & SEWER SYSTEM - PURCHASE OF SCADA VIRTUAL SERVER REPLACEMENT EQUIPMENT Mr. Mark Wise, Deputy Director for Water & Sewer Department, reported the server for the SCADA system is not doing well, reporting a number of crashes have occurred. There are 15 aging servers with expired warranties. Mr. Wise stated staff requests approval to purchase a server package from Dell which includes 3 July 2, 2013 -6~- Minute Book 69, Page j9] Okaloosa County Board of County Commissioners servers, 2 switches and 1 storage area network (SAN) at a cost of $66,953.72. The purchase of the equipment will provide the SCADA Division with the following capabilities: e redundancy of servers e hardware support (currently not supported due to expired warranties) e virtualization *decrease physical footprint from 15 servers to 3 servers *ability to create new virtual servers at any time without the need to purchase new hardware *recovery time will be faster due to speed of recovering a virtual computer compared to physical hardware Upon inquiry by Mr. Parisot about competitive bidding, Mr. Wise advised this is a state contract. Mr. Harris made motion, seconded by Mr. Boyles, to approve the request to purchase the server package from Dell for $66,953.72. 5 yeas. PUBLIC WORKS - MOSQUITO CONTROL DETAILED WORK PLAN BUDGET Mr. John Hofstad, Public Works Director, stated each year a Detailed Work Plan Budget for Mosquito Control must be submitted to the Florida Department of Agriculture and Consumer Services (FDACS) . He requested authorization for the Chairman to sign this Detailed Work Plan Budget and future FDACS documentation associated with the FY 2014 state grant process. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the department head’s request. 5 yeas. FACILITIES MAINTENANCE - ASBESTOS POLICY Mr. Don Turner, Facilities Maintenance Director, stated a few weeks ago he brought forward a new policy, Asbestos Policy, for Board consideration. He said the purpose is to centralize asbestos activity. Mr. Boyles stated he met with Mr. Turner to discuss the proposed policy and disagrees with whether or not the scope is appropriate. However, he said he is willing to give it a try and expressed concern that the costs may be much greater than anticipated. Mr. Windes made motion, seconded by Mr. Harris, to approve the new Asbestos Policy. 5 yeas. July 2, 2013 -7- Minute Book 69, Page j92 Okaloosa County Board of County Commissioners HUMAN RESOURCES - CONFIRMATION OF COUNTY ADMINISTRATOR'S RECOMMENDATION TO HIRE AIRPORTS DIRECTOR Mrs. Kay Godwin, Human Resources (HR) Director, requested confirmation of the County Administrator’s recommendation to hire Sunil Harman as Airports Director. She reported 175 applications were received for the post. A screening committee comprised of Kelly Windes, County Commissioner; Ernie Padgett, County Administrator; Maryann Ustick, Destin City Manager; Kay Godwin, HR Director; Dino Villani, Interim Airports Director and Public Safety Director; Dino Sinopoli, Crestview Chamber of Commerce; and Bill Johnson, Florida Airports Council, narrowed the field to ten candidates. Telephone interviews were conducted, after which the committee selected four individuals for personal interviews. The Screening Committee recommended Mr. Harman to the County Administrator, who concurred with the recommendation. Mrs. Godwin provided a brief bio of Mr. Harman's work history and accreditations. He is currently employed by the City of Tallahassee as Director of Aviation. All background and reference checks afforded positive feedback. Mrs. Godwin stated in addition to an annual salary of $112,632, moving and relocation expenses of $6,000 will be paid with his first payroll check. There is a provision that if Mr. Harman’s tenure with the county is less than two years, he will repay the moving and relocation expenses. His estimated start date is July 23, 2013. Upon inquiry by Mr. Amunds regarding the moving expenses, Mrs. Godwin stated the $6,000 figure is a negotiated item and not based on receipts. Mr. Windes made motion, seconded by Mr. Harris, to confirm the recommendation of the County Administrator to hire Sunil Harman as the new Airports Director with salary and moving/relocation expenses as outlined above. 5 yeas. RISK MANAGEMENT - OUTSIDE LEGAL SERVICES Mrs. Godwin pointed out the most recent revision of the Purchasing Manual states “The process for retaining Legal Services, such as county attorney, bond counsel, conflict counsel, and any other attorney, shall be as directed by the Board.” She recommended the County Administrator be authorized to approve the selection of outside legal services as needed. July 2, 2013 -8- Minute Book 69, Page 193 Okaloosa County Board of County Commissioners Mr. Parisot said he does not think it is necessary to rewrite the Purchasing Manual at this time if this measure is approved and was of the opinion it could be included in the next revision of the document. Mr. Parisot made motion, seconded by Mr. Boyles, to authorize the County Administrator to select outside legal services as needed. 5 yeas. PUBLIC HEARING - TRANSPORTATION INFRASTRUCTURE AGREEMENT BETWEEN OKALOOSA COUNTY AND NATURE LAKE OF NW FLORIDA LLC (6:30 P.M.) Mr. Stanford read the advertised legal notice for public hearing to consider a Transportation Infrastructure Agreement between Okaloosa County and Nature Lake of NW Florida, LLC for the purpose of: e establishing development rights of the developer for certain real property located on Lake Silver Road in Crestview e to develop a residential development consisting of a maximum of 160 single-family units and all associated roadways, stormwater treatment, landscaping, and other improvements which may be required by the Land Development Code. Mr. Dowd stated this is a quasi-judicial proceeding and anyone desiring to speak should now stand and be sworn in. Mr. Hofstad requested approval of the development agreement with North Lake of NW Florida, the terms of which will allow the developer to meet concurrency requirements for traffic. The first provision of the agreement relates to Phase I of the project. A turn lane and roadway improvements along Lake Silver Road at the location where the development connects to the existing roadway is required. Estimated cost for these improvements is $50,000 and these construction improvements must be completed prior to approval of the Phase I construction. Secondly, mitigation payments of $61,224 and $42,856 shall be paid prior to recording of Phase II and Phase III plats, respectively. Mr. Hofstad stated the mitigation payments are limited to use on the Fairchild Road project. He reported staff supports the development agreement. No one came forward to speak in favor of or in opposition to the proposed agreement. Mr. Harris made motion to approve the Nature Lake Transportation Infrastructure (Development) Agreement. Mr. Parisot asked if these mitigation payments can be used elsewhere in the event another funding source is found July 2, 2013 ~9- Minute Book 69, Page 194 Okaloosa County Board of County Commissioners for the Fairchild Road project. He was told these mitigation funds could then be diverted elsewhere. Mr. Windes then seconded Mr. Harris’ motion. 5 yeas. PUBLIC HEARING - ZONING REGULATIONS FOR PRIVATE AIRPORTS AND RESIDENTIAL AIRPARKS (6:30 P.M.) Mr. Stanford read the advertised legal notice for public hearing to consider a request made by the Growth Management Department for changes to the Land Development Code (LDC) to revise Chapter 2 Zoning Regulations, Section 2.20.06 “Private Airports; Residential Airparks.” This is the first of two hearings. The second hearing will be held on July 16, 2013 at 9 a.m. in Fort Walton Beach. Mr. Elliot Kampert, Growth Management Director, reiterated this is the first of two hearings on this issue. He emphasized that if these recommendations are approved, they will affect only new airports or relocation of airports subsequent to adoption of the changes. Mr. Kampert stated current operations will be grandfathered in. Continuing, Mr. Kampert stated that because of increased operation of helicopter sightseeing businesses in the county and aircraft congestion in general, staff was asked by the Board to investigate the regulation of aircraft-related businesses and private airports. The Department coordinated with the Airport Department for a study to be conducted by the Airport's consultant, RS&H (Reynolds, Smith and Hill). This study is entitled Siting Standards for Private Aviation Facilities in Unincorporated Okaloosa County and was completed in April 2013. He read a portion of that report regarding conclusions and recommendations. (NOTE: A copy of Mr. Kampert’s agenda request with the detailed text is attached to this page.) Mr. Kampert pointed out the proposed revisions will add language regarding regulation involving “water bodies.” He reiterated any changes adopted by the Board will affect only new airports or the relocation of existing airports. Mr. Kampert stated two options have also been prepared and he distributed those to the Board. Upon inquiry by Mr. Amunds, Mr. Kampert summarized that Option 1 gives minimum amendment to the existing code and specifically states private airports will not be allowed on water bodies even when there is no specific zoning district assigned to the water. Option 2 includes “water” as part of the July 2, 2013 -10- Minute Book 69, Page 195 Okaloosa County Board of County Commissioners BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 2, 2013 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Public Hearing - Zoning Regulations Private Airports; Residential Airparks DEPARTMENT: = Growth Management BCC DISTRICT: All ISSUE: Consideration of a request for changes to the Land Development Code submitted by the Department of Growth Management revising Chapter 2 Zoning Regulations, Section 2.20.06 “Private Airports; Residential Airparks.” FIRST OF TWO PUBLIC HEARINGS. THE SECOND HEARING IS SCHEDULED FOR JULY 16, 2013. STAFF FINDINGS: Due to the increased operation of helicopter sightseeing businesses in the County, and aircraft congestion generally, staff was asked by county commissioners to investigate the regulation of aircraft-related businesses and private airports. The Growth Management Department coordinated with the Airport Department for a study to be conducted by the Airport’s consultant, RS&H. This study entitled “Siting Standards for Private Aviation Facilities in Unincorporated Okaloosa County” was completed by the consultant in April, 2013. Conclusions and recommendations presented in the study, in pertinent part, are as follows: The airspace that lies above Okaloosa County is among the busiest and most complex in the country. As restricted airspace and military operations areas cover a large swath of northwest Florida, the federal gover nment has included it in special use airspace under 14 CFR 93. This