Okaloosa County BOCC — July 1, 2014 — reading text

Administrator Packet Pg. 213 Packet Pg. 214  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Requesting Approval for Contract Negotiations for Airport Management Services DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Requesting approval to enter into contract negotiation with Trillion Aviation for Airport Management Consulting Services (AP RFQ 41-14). BACKGROUND: On April 15, 2014 the Airports received Board approval to solicit for Airport Management Consulting Services. Submittals were due on April 23, 2014 and five (5) were received. The Review Committee met to discuss and evaluate the proposals and ranked Trillion Aviation as the number one submittal. Staff is requesting permission to negotiate a contract with Trillion Aviation for Airport Management Consulting Services. The resulting contract will provide consulting services for the development of financial and business related reports, analyses and forecasts including, but not limited to; cash flows, bond sizing and debt service, rates and charges impacts, financial planning scenarios, and industry related regulatory compliance and litigation support. The entire submittal by Trillion can be viewed at <http://www.co.okaloosa.fl.us/trillion.pdf>. OPTIONS: Approve/Disapprove the request to enter into contract negotiation with Trillion Aviation for Airport Management Consulting Services. RECOMMENDATIONS: Staff recommends approval to enter into contract negotiation with Trillion Aviation for Airport Management Consulting Services. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 215 Packet Pg. 216 Packet Pg. 217  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking approval of Change Order #4 for Jimmy Henderson Construction (C14-2171-HD). DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking approval of Change Order #4 for Jimmy Henderson Construction (C14-2171-HD) for modification of the Health Department Building. BACKGROUND & ANALYSIS: The Board approved contract C14-2171-HD on April 1, 2014 for Jimmy Henderson II Construction, Inc to perform modifications to a modular building for the Health Department. Change Order #4 has been submitted for approval to add additional days and $750 to the project. The original completion date was proposed on May 16, 2014. Previous change orders have added 45 days to the project. Change Order #4 will add an additional 21 days which will establish July 21, 2014 as the new substantial completion date. Section XIV Change Orders, 3 (a) of the Purchasing Manual states where the cumulative effect of an approved Change Order will require an extension of a contract completion date by more than 60 days, Board approval will be required. Staff is requesting Board approval of Change Order #4 and authorization for the Chairman to sign the document. OPTIONS: Approve/Deny Change Order #4 for Jimmy Henderson Construction (C14-2171- HD) and authorization of the Chairman to sign the document. RECOMMENDATION: Staff recommends approval of Change Order #4 for Jimmy Henderson Construction (C14-2171-HD) and authorization the Chairman to sign the document. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 218 Packet Pg. 219 Packet Pg. 220  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Seeking Approval to Purchase One (1) Loader from State Contract DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: [PUR] Seeking Board approval to purchase one (1) Front End Loader for Water & Sewer from State Contract. BACKGROUND & ANALYSIS: The Water & Sewer Department has requested the purchase of a Front End Loader. GS Equipment has provided a quote for one (1) Kawasaki 65ZV-2 Wheel Loader from State Contract No. 760-000-10-1 for a total of $144,832. Water & Sewer and Fleet staff has approved the loader purchase. Purchasing staff requests Board approval to issue a purchase order to GS Equipment for the purchase of the loader. OPTIONS: Approve/Deny issuing a purchase order to GS Equipment for one (1) Kawasaki 65ZV-2 Loader for a total of $144,832. RECOMMENDATION: Staff recommends approval of issuing a purchase order to GS Equipment for one (1) Kawasaki 65ZV-2 Loader for a total of $144,832. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 221 Packet Pg. 222 Packet Pg. 223 Packet Pg. 224 Packet Pg. 225 Packet Pg. 226 Packet Pg. 227  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Shalimar Golf Cart Ordinance - request for public hearing DEPARTMENT: Public Works BCC DISTRICT: District 2 STATEMENT OF ISSUE: Staff is requesting that the BCC convene a Public Hearing on July 15, 2014 to hear arguments both for and against implementation of a new ordinance allowing the use of golf carts on County roads within the Lake Lorraine subdivision area of Shalimar. BACKGROUND: Earlier this year, the District 2 Commissioner and County staff were approached by residents of the Lake Lorraine area of Shalimar inquiring about the use of golf carts on County roads in and around the Town of Shalimar. Many of the residents of the Lake Lorraine subdivision are retirees and/or patrons of the local Shalimar Pointe Country Club. Golf carts are a fixture in this area as a means of transportation for those that enjoy the golfing lifestyle. In addition, the Town of Shalimar authorizes the use of golf carts as a means of travel for those residents within their jurisdictional boundary. On May 13, 2014, the District 2 Commissioner, along with staff of Public Works, hosted a Town Hall meeting at the Shalimar Pointe Country Club to engage discussion regarding the use of golf carts on County maintained roads in the area. This meeting was well attended with over 50 area residents participating in the discussion. After an explanation from staff as to the requirements and general conditions for allowing golf cart use on County roads, the Commissioner called for a vote on the issue from those in attendance. The overwhelming majority of residents supported the initiative and asked that the County begin the implementation process. Only a small segment of those in attendance (<10%) did not support the proposal. With the support of the local community, staff began the process of crafting an ordinance which would allow the use of golf carts on County maintained roads in the Lake Lorraine area. The County’s legal counsel drafted the attached ordinance which establishes the requirements/restrictions for the safe operation of golf carts in the Lake Lorraine, Meigs Drive, and Dogwood Drive areas of unincorporated Shalimar. The proposed ordinance is similar to an ordinance previously adopted by the Board in January 2012 which authorized the use of golf carts on County Roads in the vicinity of Rocky Bayou Country Club in the Niceville area. In order to formally adopt the proposed ordinance, the BCC must first convene a Public Hearing to hear arguments both for and against implementation. Staff is requesting that the Board convene said hearing at the regularly scheduled meeting of the BCC on July 15, 2014 in Fort Walton Beach at, or shortly after, 9:00am. OPTIONS: Approve/Disapprove convening a Public Hearing on July 15, 2014 during the regularly scheduled BCC meeting to hear arguments both for and against implementation of a Packet Pg. 228 golf cart ordinance for the Lake Lorraine area of unincorporated Shalimar. RECOMMENDATIONS: Staff requests that the Board of County Commissioners convene a Public Hearing on July 15, 2014 during the regularly scheduled BCC meeting to hear arguments both for and against implementation of a golf cart ordinance for the Lake Lorraine area of unincorporated Shalimar. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 229  ORDINANCE NO. 14-__ AN ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA, CREATING A NEW SECTION 21-61, CHAPTER 21, ARTICLE III OF THE OKALOOSA COUNTY CODE OF ORDINANCES, AUTHORIZING THE USE OF GOLF CARTS WITHIN THE LAKE LORRAINE SUBDIVISION; MAKING FINDINGS; ESTABLISHING CERTAIN RESTRICTIONS FOR THE USE OF GOLF CARTS WITHIN THE LAKE LORRAINE SUBDIVISION; PROVIDING FOR CODIFICATION, SEVERABILITY AND AN EFFECTIVE DATE. RECITALS: WHEREAS, section 316.212, Florida Statutes, authorizes counties to designate certain county roads for lawful operation of golf carts if the County first determines that golf carts may travel on or cross such county roads upon considering the speed, volume and character of the motor vehicle using those county roads; and WHEREAS, the Board of County Commissioners (the “Board”) has determined, after considering factors including speed, volume, and the character of motor vehicle traffic within the Lake Lorraine subdivision that golf carts may safely travel on or cross certain public roads and streets within the Lake Lorraine subdivision subject to the restrictions contained herein; and WHEREAS, section 316.212, Florida Statutes, provides that appropriate signs shall be posted to indicate that golf cart operation is allowed; and WHEREAS, the operation of golf carts upon county roads by persons not holding a valid driver’s license constitutes a threat to the health, safety and welfare of the public; and WHEREAS, the Board believes that regulations proposed in this Ordinance promote and enhance the health, safety and welfare of its citizens. NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF OKALOOSA COUNTY, FLORIDA: 1 Packet Pg. 230 SECTION 1. FINDINGS OF FACT. The above recitals are incorporated by reference into this Ordinance and such recitals are adopted as Findings of Fact. SECTION 2. CREATION OF SECTION 21-61 OF THE OKALOOSA COUNTY CODE OF ORDINANCES. The Board hereby creates a new section 21-61 of the Okaloosa County Code of Ordinances, to read as follows: Sec. 21-61. Use of golf carts within the Lake Lorraine subdivision, Meigs Drive and Dogwood Drive areas of unincorporated Shalimar. Golf carts may travel on county-maintained roads