Okaloosa County BOCC — July 1, 2014 — reading text

Board FROM: Sunil Harman SUBJECT: Approval to Pay Eglin a Fee for Information DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Board of County Commissioners is requested to approve payment of an $88.00 Freedom of Information Act (FOIA) fee for a copy of the Air Force (AF) lease pertaining to the hotel on Okaloosa Island. BACKGROUND: On October 11, 2013, the Airport requested a copy of the Air Force lease, because it was considering its plan to seek permission to develop a hotel lease on its present leasehold. The purpose was to assess what potential fees and restrictions might be anticipated. On March 3, 2014, the FOIA office notified that the document was ready for release and could be picked up. That same day, the Airport asked for the cost so that a Purchase Order could be prepared before the AF issued an invoice. The AF responded on March 10, 2014 that the Vice Wing Commander's letter dated February 6 "... is as close to an "invoice" as you will get...." That letter was never received at the Airport, but a copy was obtained when the document was picked up. With the information about the charge, a Purchase Order was prepared for payment, but VOIDED by Finance on 3/13/14 as "after the fact." Given the fact that the Air Force prepared the document before an estimate could be established; and that its "invoice" was dated prior to notifying the Airport of the amount to be charged, a "Catch 22" scenario was created whereby there was no way short of an "after the fact" Purchase Order to affect payment. OPTIONS: Approve, Disapprove, or Table. RECOMMENDATIONS: Staff recommends the Board of County Commissioners authorize payment in the amount of $88.00 to the Air Force. RECOMMENDED BY: Packet Pg. 129 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 130 Packet Pg. 131 Packet Pg. 132 Packet Pg. 133 Packet Pg. 134 Packet Pg. 135 Packet Pg. 136 Packet Pg. 137 Packet Pg. 138 Packet Pg. 139 Packet Pg. 140  5711.txt From: Hoshihara, Lynn [lhoshihara@ngn-tally.com] Sent: Monday, June 23, 2014 8:41 PM To: Jon Morris Cc: Hoshihara, Lynn; Lori Fox; Stewart, Greg Subject: Re: FOIA Fee payment to Eglin Jon, Having reviewed these materials, I am of the opinion that the Air Force is entitled to payment of $88 for documents the County requested and received under the FOIA. I am still unclear as to why Finance voided the purchase requisition. Nonetheless, the County is legally obligated to pay the Air Force. Lynn > On Jun 23, 2014, at 4:09 PM, "Jon Morris" <jmorris@co.okaloosa.fl.us> wrote: > > Lynn, > > Sorry about this short suspense, but we have to get this $88 to Eglin by July 15th. I does not involve any contract payment, but we did agree to pay them the fee. I have included some stuff I got Online about FOIA. We tried to get them to waive it, but they wouldn’t. Sunil thinks we need to get it behind us to maintain our professional relationship with our lessor. I think we need legal concurrence by tomorrow to meet our Wednesday suspense. > > Thanks, > > Jon > Jon Morris, C.M. > Administration & Finance Manager > Okaloosa County Airports > (850)651-7160 Ext 1005 > > > > <FOIA Fee Payment to Eglin.pdf> Page 1 Packet Pg. 141  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Roland Sims SUBJECT: Approval of Fiscal Year 2015 1st Quarter Calendars DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: In order for Public Hearings, Workshops and Employee Award presentations to be scheduled for the 1st Quarter of FY 2015, meeting schedules need to be approved and published. BACKGROUND: The attached calendars for 1st Quarter of FY 2015 (October - November - December) were prepared by County Administrator’s staff in July 2014. OPTIONS: Approve the attached calendars as presented or direct staff to add or change topics and/or meeting dates as needed. RECOMMENDATIONS: Approve the attached calendars. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 142  Board of County Commissioners Meetings & Workshops OCTOBER 2014 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 8 9 10 11 BCC Meeting 8:30 a.m., Crestview Courthouse 12 13 14 15 16 17 18 19 20 21 22 23 24 25 BCC Meeting 6:00 p.m. W&S Bldg. Fort Walton Beach 26 27 28 29 30 31 Packet Pg. 143  Board of County Commissioners Meetings & Workshops NOVEMBER 2014 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 8 BCC Meeting 6:00 p.m., Crestview Courthouse 9 10 11 12 13 14 15 Veterans Day Holiday 16 17 18 19 20 21 22 BCC Meeting 8:30 a.m., W&S Bldg. Fort Walton Beach 23 24 25 26 27 28 29 Thanksgiving Thanksgiving Holiday Holiday 30 Packet Pg. 144  Board of County Commissioners Meetings & Workshops DECEMBER 2014 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 BCC Meeting 8:30 a.m. Crestview Courthouse 7 8 9 10 11 12 13 14 15 16 17 18 19 20 BCC Meeting 6:00 p.m., W&S Bldg. Fort Walton Beach 21 22 23 24 25 26 27 Christmas Christmas Holiday Holiday 28 29 30 31 Packet Pg. 145  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: David Skarzynski, Budget Manager SUBJECT: Budget Resolutions & Transfers Resolution amending the Fiscal Year 2014 Budget, Capital Outlay Construction Fund, which did not reflect adequate appropriations for Okaloosa County Joint Fiber Project (Eglin North Gate to Duke Field), in the amount of $619,768. Resolution amending the Fiscal Year 2014 Budget, Water & Sewer Enterprise Fund, which did not reflect adequate appropriations for the acquisition of rights, titles, or interests in and to real property for or on parcels of land in the vicinity of Eglin air Force Base, Florida and contribution by the Air Force of Federal Funds for those acquisitions grant, in the amount of $1,100,000. Resolution amending the Fiscal Year 2014 Budget, Airport Enterprise Fund, which did not reflect adequate appropriations for from Florida Department of Transportation (FDOT) for security/surveillance systems at all three Okaloosa County airports grant, in the amount of $1,041,441. BT-14-41 Airport Enterprise Fund in the amount of $463,913. Provide local match funding for security/surveillance systems at all three Okaloosa County airports grant. Packet Pg. 146  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET CAPITAL OUTLAY CONSTRUCTION FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations from InDyne for charges for services of Eglin Air Force Base – Okaloosa County joint fiber project, and WHEREAS, said additional revenue is evident, and WHEREAS, Section 129.06(2)(d), Florida Statutes provides that a County may, by resolution of the Board of County Commissioners at any time during the fiscal year, appropriate and expend funds received for a particular purpose from a source not anticipated in the original budget, and NOW, THEREFORE, BE IT RESOLVED, by the Board of County Commissioners of Okaloosa County, Florida that the budget for the Capital Outlay Construction Fund be increased, as follows: RECEIPTS DEPT-ACCOUNT AMOUNT Charges for Services 3100R-341910 $619,768 EXPENDITURES DEPT-ACCOUNT AMOUNT Fiber Optic Network 3110-563155 $619,768 Adopted this regular session the 1st day of July 2014. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA ____________________________________ CHARLES K. WINDES, JR., CHAIRMAN ATTEST: DON W. HOWARD CLERK OF CIRCUIT COURT BY: ____________________________ Deputy Clerk Budget Amendment No. __________ Packet Pg. 147  RESOLUTION NO. A RESOLUTION AMENDING THE FISCAL YEAR 2014 BUDGET WATER & SEWER ENTERPRISE FUND WHEREAS, the Board of County Commissioners in the original budget did not reflect adequate appropriations for the acquisition of rights, titles, or interests in and to real property