Okaloosa County BOCC — July 1, 2014 — reading text

DISCLAIMER: Phase 2 Phase 5 Phase 10a 1 inch = 2,500 feet Okaloosa County h reby expressly disclaims Phase 8 any liability for errors or omissions in these maps, indexes or legends. Packet Pg. 337  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Visitors Guide RFQ TDD-51-14 Contract Negotiation DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval to enter into contract negotiations with the top three bidders of Request for Qualifications (RFQ) TDD-51-14 for the design and production of the 2014-2015 Visitors Guide for the Tourist Development Department. BACKGROUND: The Selection Committee has reviewed all bids and requests approval to enter into contract negotiations with the top three bidders: Life’s A Beach, Compass Media, and Avanti. The Tourist Development Council was apprised of the Selection Committee’s decision at its June 26, 2014 meeting. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve contract negotiations with the top three bidders of Request for Qualifications (RFQ) TDD-51-14 for the design and production of the 2014-2015 Visitors Guide for the Tourist Development Department. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 338  TDD VISISTORS GUIDE RANKING SHEET RFQ # 51-14 Company Name Ed Schroeder Nancy Hussong Kendra Nixon Dale Peterson Totals 99 90 90 98 377 LIFE’S A BEACH PUBLICATIONS 94 85 82 82 343 COMPASS MEDIA 49 60 3 10 122 AVANTI GROUP Total Person Scoring (Print): __Zan Fedorak___ Date: _____June 24, 2014____ Packet Pg. 339  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Sunil Harman SUBJECT: Northwest Florida Regional Airport-Solicitation of RFQ's for the BHS/EDS DEPARTMENT: Airport BCC DISTRICT: All STATEMENT OF ISSUE: The Airports Department is seeking approval by the Board of County Commissioners to solicit Requests for Qualifications (RFQs) for an aviation consultant (or consultant team) for bidding and construction phase services of the Transportation Security Administration Recapitalization Project at the Northwest Florida Regional Airport. Services to be performed by the Consultant include preparation of Other Transaction Agreement amendment(s), Bid Phase support, all Professional Construction Administration services, Project Site Manager resident inspection service for the in-line EDS Baggage Handling System, project management support, and coordination with VPS and TSA staff associated with new explosive detection and bag processing rate improvements to the airport's Baggage Handling System. It is the intent to select only one consultant (team) for these services. Additionally, the Board is requested to approve appointment of the below review committee members: Mr. Curtis Couch, TSA Site Manager Mr. Kevin Metcalfe, TSA Checkpoint Manager Mr. Tracy Stage, Airports Deputy Director Mrs. Juanita Wright, Airports Operations Supervisor Mr. Patrick Kennedy, Airports Operations Coordinator BACKGROUND: The County has executed an agreement with the Department of Homeland Security and the Transportation Security Administration for the Recapitalization Project at VPS. New Explosive Detection Systems (EDS) and associated conveyor equipment both upstream and downstream of the machines will replace those that are currently in use and quickly approaching the end of their life-cycle. The newly configured baggage handling system will provide for better explosive threat detection and increase the throughput rate. The work will be conducted on the outbound baggage system for standard sized conveyors. The airline ticket counter lines and the two parallel, plow merges upstream of the EDS machines will be refurbished with new control devices, drives and conveyor/drive belts. The project is 100% funded by the Department of Homeland Security. An Other Transaction Agreement (OTA) in the amount of $4.3M was received and executed by the Board on September 17, 2013 to fund this project. OPTIONS: Approve/Reject /Table RECOMMENDATIONS: Staff recommends Board approval of the RFQ process allowing for Purchasing to solicit aviation consultants as well as the appointment of the review committee. Packet Pg. 340 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 341