Okaloosa County BOCC — July 1, 2014 — reading text

being extended to the following dates: 67 – Marler Park Boat Parking & Exhibit Pad CEI – 9/30/14 Packet Pg. 241  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: 12th Avenue Sidewalk CEI Services Final Payment DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: On January 6, 2014 Okaloosa County entered into a contract with Genesis CEI Services, LLC to perform Construction Engineering & Inspection services for the 12th Avenue Sidewalk LAP project in Shalimar. The negotiated contract was a Not-To-Exceed amount of $17,010.26. The project was substantially complete as of April 24, 2014 and the Contractor is in the process of submitting documentation to close out the project. BACKGROUND AND ANALYSIS: The 12th Ave. Sidewalk addition project consisted of adding pedestrian sidewalk along the south side of 12th Avenue from State Road 85 (Eglin Parkway) to 12th Street in Shalimar, FL. The project was funded via LAP Agreement from the Florida Department of Transportation. There was no funding match required by Okaloosa County with this Agreement. Genesis CEI Services, LLC has requested final payment be made for services performed. The final invoice amount is $4,189.27 and a complete summary can be found in the table below. 12th Ave. Sidewalk CEI Invoicing Summary (NTE $17,010.26) Date Invoice # Period Amount Total To-Date 1/26/14 G001 1/06/14 - 1/26/14 $3,187.67 $3,187.67 3/26/14 G002 1/27/14 - 3/02/14 $5,272.24 $8,459.91 4/11/14 G003 3/03/14 - 3/30/14 $4,361.08 $12,820.99 4/27/14 G004 3/31/14 - 4/27/14 $4,189.27 $17,010.26 OPTIONS: Approve/Disapprove the request for final payment to Genesis CEI Services, LLC in the amount of $4,189.27 for the 12th Avenue Sidewalk LAP project. RECOMMENDATION: Approve the request for final payment to Genesis CEI Services, LLC in the amount of $4,189.27 for the 12th Avenue Sidewalk LAP project. . RECOMMENDED BY: Packet Pg. 242 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 243 Packet Pg. 244 Packet Pg. 245 Packet Pg. 246 Packet Pg. 247  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: Public Hearing Request - TDT Ordinance Amendment DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request to schedule a public hearing on July 15, 2014 regarding proposed amendment of the tourist development plan. BACKGROUND: Pursuant to F.S. 125.0104(4)(c), the County has previously approved and adopted a tourist development ordinance setting forth the plan for tourist development. In order to substantially amend the plan of tourist development, F.S. 125.0104(4)(d) requires an ordinance enacted by an affirmative vote of a majority plus one additional member of the Board. The primary purpose of this amendment is to update the plan to identify funding for aquariums and museums as an appropriate use of tourist development tax revenues, and to update revenue projections under each percentage point. The TDC recommended approval of this amendment to the tourist development plan ordinance at its meeting on June 26. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve public hearing to convene on or after 9:00 am on July 15, 2014 to receive comments regarding proposed amendments to the tourist development plan. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 248  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Ed Schroeder SUBJECT: ECCC Floor Plan & Capacities Brochure Update – payment approval DEPARTMENT: Tourist Development Department BCC DISTRICT: STATEMENT OF ISSUE: Request approval of payment in the amount of $760 to Life’s A Beach for design work to incorporate Bayview Plaza on the Floor Plan & Capacities brochure for the ECCC sales kit. BACKGROUND: At the time services were engaged for the design work, staff thought payment would be made via credit card due to the dollar amount of the purchase. After services were performed and the invoice was received, the vendor advised he does not accept credit card payments. At this point, there is no method to pay the vendor in accordance with County purchasing policy now that the work has been performed without a prior arrangement for payment. Board approval is requested to pay the vendor. OPTIONS: Approve or Disapprove RECOMMENDATION: Approve payment in the amount of $760 to Life’s A Beach for design work to incorporate Bayview Plaza on the Floor Plan & Capacities brochure for the ECCC sales kit. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 249 Packet Pg. 250 Packet Pg. 251 Packet Pg. 252 Packet Pg. 253  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Willow Creek Phase 2A Subdivision DEPARTMENT: Public Works BCC DISTRICT: one STATEMENT OF ISSUE: The developer is requesting an extension of the warranty period and acceptance of the maintenance bond (new Irrevocable Standby Letter of credit No. 201101 from Summit Bank N. A.) for Willow Creek Plantation Subdivision Phase 2A. BACKGROUND: Willow Creek Plantation Subdivision Phase 2A was accepted by the Board of County Commissioners to enter into the 18-month warranty period on September 4, 2012. The Irrevocable Standby Letter of Credit No.201101 issued by Summit Bank, N. A. In the amount of Two Hundred Seven Thousand Five Hundred Seventy Three and 30/100 Dollars ($207,573.30) was provided by the developer to serve as maintenance bond. The said letter of credit expires on July 20, 2014, but project deficiencies have not been rectified by the developer. With the imminent expiration of the Letter of Credit on file the developer is requesting the Board of County Commissioners to approve an extension of the warranty period and acceptance of a new letter of credit. The new letter of credit is also from Summit Bank, N. A. (No. 201101) with an expiration date of July 20, 2015. All remediation work will be performed by the developer during the extended warranty period. OPTIONS: Approve/Disapprove the developer's request to extend the warranty period and accept Letter of Credit No. 201101 from Summit Bank, N. A. In the amount of ($207,573.30) which expires on July 20, 2015, for Willow Creek Plantation Subdivision Phase 2A. RECOMMENDATIONS: Approve the developer's request to extend the warranty period and accept Letter of Credit No. 200101 from Summit Bank, N. A. In the amount of ($207,573.30) which expires on July 20, 2015, for Willow Creek Plantation Subdivision Phase 2A. RECOMMENDED BY: Packet Pg. 254 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 255 Packet Pg. 256 Packet Pg. 257 Packet Pg. 258 Packet Pg. 259 Packet Pg. 260 Packet Pg. 261 Packet Pg. 262 Packet Pg. 263  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Authorization to Advertise Request for Qualifications for PJ Adams Parkway - Phase 1 DEPARTMENT: Public Works BCC DISTRICT: 3 STATEMENT OF ISSUE: Request authorization from the Board of County Commissioners to advertise to receive letters of interest from qualified engineering firms to perform the Phase 1 Widening Design (from SR 85 to I-10) and Right of Way acquisition assistance (from SR 85 to Ashley Drive) Project. BACKGROUND: Okaloosa County and the Florida Department of Transportation (FDOT) entered into a Transportation Regional Incentive Program (TRIP) grant on April 24th to develop the widening plans for PJ Adams Parkway from SR 85 to I-10. Additionally, right of way acquisition is part of the grant for the four lane section from SR 85 to Ashley Drive. In total, the full project (design and right of way acquisition) is estimated to be $4.4 million. In order to complete the design and determine the exact right of way needs, it is necessary to obtain professional services from a qualified firm. In order to comply with the County Purchasing Policy, a request for qualifications advertisement has been prepared. Interested firms are being requested to submit Letters of Interest to perform the necessary work. Received letters will be evaluated and scored based on the guidelines in the RFQ by a selection committee. The recommended review committee includes: Nathan Boyles, District 3 Commissioner Jason Autrey, P.E., County Engineer Eric Broome, P.E., Design Engineer Rob VandenBroeck, Operations Manager Jeremy Williams, Water & Sewer Senior Right-of-Way Agent Rankings from the selection committee review will be presented to the Board of County Commissioners in the form of a recommendation to award. OPTIONS: Approve/Disapprove advertisement of the Request for Qualifications for the PJ Adams Parkway Phase 1 Widening Design and Right of Way Acquisition Assistance project and approve the proposal review committee. RECOMMENDATIONS: Approve advertisement of the Request for Qualifications for the PJ Adams Parkway Phase 1 Widening Design and Right of Way Acquisition Assistance project and approve the proposal review committee. Packet Pg. 264 RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 265  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 1, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Setting Public Hearing for Fixed Route Transit Discontinuance DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: Set public hearing for discontinuance of Transit Routes 1, 2, 3, 4, 5, 14, 20, 30, 32, and 33. BACKGROUND: Due to a projected budgetary shortfall, it is no longer feasible to operate the fixed route system without substantially increasing local funding. The Board of County Commissioners has requested assistance from the local municipalities, but as of this writing there is no commitment. As provided by the Okaloosa County Public Transit Fare and Route Modification Policy, the County must hold a public hearing to hear comments on route changes prior to implementation. In