Fort Walton Beach Council agenda — 08-25-2009 regular — reading text

and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. Mr. Reeves moved to waive the bid process for computer related items for FY 2009 -10 and authorize the Finance Director to approve those procurements from the lowest priced vendor; and replace the bid process for computer related items with a written request for quote to be sent to multiple vendors. Mr. Holmes seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. Mr. Garvie moved to waive the bid process for library books for FY 2009 -10 and authorize the Finance Director to approve those procurements from the lowest priced vendor; and to replace the bid process for library books with obtaining pricing information from multiple vendors. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. INTERFUND TRANSFER Staff requests Council forgive a large portion of the Stormwater Fund' s transfer to General Fund to permit the Stormwater Fund to retain revenues for capital projects. The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Patterson moved to forgive a large portion of the Stormwater Fund' s share of the cost allocation plan for FY 2009 -10 and transfer only $15, 000.00 to the General Fund. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. 252 Special Council 8 -3 -09 LEASES Direction on leases for City property. The City Manager mentioned the lack of uniform application to lease property to non -profit organizations and noted a standard form was developed that will be required of all potential lessees so Council can weigh each application based on the City' s standards. He discussed the guidelines Council should follow when making legislative findings to permit the long term use of public property. He reported the non -profit leases that have expired or are about to expire have expressed a desire to remain with the same rent and terms. He said if Council approves the recommendation then he will give them the form and when the information is complete it will be placed on the Council agenda. The Mayor opened the floor for public input. Jerry Melvin, Science Center, spoke in support of the approach so everyone will know what they need for Council to consider a lease and if they do not meet the criteria they can start to look for something else. Greg Dillon, 12 Maple Street, discussed the noise that comes from 17 Industrial Street and believed there should be something in the lease about noise for the consideration of everyone around them. Jim Petty, 397 Canterbury, President of High Steppers, stated he has advised Mr. Dillon to call him at home anytime there is a problem with the noise and he will take care of it. As no one else wished to speak public input was closed. Mr. Miller moved to approve completion of the application to utilize municipal property, upon which the City Council will rely to make an objective decision as to what degree the proposed lessee meets the municipal purpose guidelines; to give public notice and inform the potential lessee that a public hearing will be conducted at which the lease will be considered; and if already a lessee, should the entity be found by the City Council that it does not fulfill a municipal purpose, it be given no more than eighteen months to locate a new facility or secure alternative funding. Mr. Rynearson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. ADJOURNMENT Being no further business, the meeting adjourned at 9: 55 p.m. APPROVED: MAYOR: ATTEST: CITY CLERK ddm 5FA  253 MINUTES OF THE SPECIAL COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA CRA PROPOSED .CIPs FOR FY 09/ 10 AUGUST 11, 2009 INTRODUCTION A special meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, August 11, 2009, at 5: 00 p.m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Virgil Miller (arrived 5: 25), Bill Garvie, Bobby Nabors, Bill Patterson, Dick Rynearson Absent: Dennis Reeves Also Present: Bob Mearns, City Manager; Helen Spencer, City Clerk; Toni Craig, City Attorney; CRA members joyce Gossom, Chairman; Dean Covey; Chuck Kennedy; Daike Klement; Jason Legg; Doug Reed; Tom Tona; and Department Directors PURPOSE The purpose of the meeting is to review the Community Redevelopment Agency FY 2009 -10 Capital Improvement Projects Action Plan (Program of Projects). CALL TO ORDER The Mayor called -the meeting to order. PLEDGE The Mayor led in the Pledge of Allegiance. APPROVAL OF AGENDA Mr. Rynearson moved to approve the revised agenda as the business of the day. Mr. Patterson seconded motion it carried unanimously with Holmes, and Garvie, Nabors, Patterson, and Rynearson in favor (Miller and Reeves absent). PRESENTATION OF 2009 -2010 CRA CIPs Presentation by the Community Redevelopment Agency of the FY 2009 -10 Program of Projects. joyce gossom, CRA Chairman, first corrected a statement made at a previous meeting that the Municipal Planning Board reviewed the CRA site plans and stated that the Municipal Planning Board only reviews projects and plans outside the CRA area. She -then apologized for the revised agenda. She explained due to her schedule she had been unable to provide comments to staff prior to the distribution of the agenda and upon preparing for her presentation she requested some revisions. The CRA Board members introduced themselves for the benefit of the new Council members. Mrs. gossom began presentation of the CRA Program of Projects for FY 2009 -10. The presentation included the pages of Chapter 11, Section 4 of the adopted CRA Plan Update that provides the overall philosophy of what the CRA is trying to accomplish and implement; a map of the CRA Community Design eight Subzones; the taxable value in the CRA area since 2004; a table that shows the CRA residential and commercial activity from 2000 to 2009; a table that shows the CRA activity by subzone from 2000 to 2009. 13- 254 Special Council 8 -11 - 09 PRESENTATION OF 2009 -2010 CRA CIPs coat. The presentation continued with the CRA Action Plan ( Program of Projects) that have been prioritized for FY 2009 -110 and it was mentioned there are other projects that were not prioritized for FY 09/ 10, such as the Soundside boardwalk, but that does not mean nothing is happening; the FY 2009 -10 CRA proposed expenditures by subzone with the majority proposed in the subzone 3 Central City; and the page from the 5 -6 -09 minutes where the CRA adopted, ranked, and voted on the Action Plan. 1 Discussion was held on the proposed project to design and engineer streetscape improvements on Eglin Parkway SE and 14E, Subzone 5 — Midtown and Subzone 4 — Uptown, to construct Eglin Parkway underground utilities and decorative lighting; with staff to study the feasibility of constructing improvements in phases and determine where utilities can be placed underground or relocated. Discussion included expanding the feasibility study to include west of Beal Parkway in Subzone 6 — West Miracle Strip, or expanding the study to include all Subzones, so a comparison can be done and a determination made on the best area to begin with underground utilities. Mr. Miller arrived at 5: 25; p.m. It was expressed that the LED lights are nice but not necessary, and some of those funds should be used to clean up blighted areas and the vagrant problem. Mr. Nabors moved to accept the Community Redevelopment Agency FY 2009 -10 Program of Projects and to give the CRA the flexibility to expand the feasibility study on underground utilities. Mr. Holmes seconded motion and it carried by a vote of 6 to 1 with Holmes, Garvie, Nabors, Patterson, and Rynearson in favor and Miller opposed (Reeves absent). ADJOURNMENT Being no further business, the meeting adjourned at 5: 55 p.m. APPROVED: MAYOR: ATTEST: CITY CLERK ddm 14-  255 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA AUGUST 11, 2009 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, August 11., 2009, at 6: 00 p.m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Bobby Nabors, Bill Patterson, and Dick Rynearson. Also Present: Robert Mearns, City Manager; Helen Spencer, City Clerk; Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION AND PLEDGE Mr. Miller gave the Invocation and led in the Pledge of Allegiance. APPROVAL OF AGENDA Mr. Reeves moved to approve the agenda as amended to move Item 8.9, Regulating Dangerous Dogs, to Item 4.1 under General Public. Mr. Rynearson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. CONSENT AGENDA Mr. Reeves moved to approve the following Consent Agenda. Mr. Patterson seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor. APPROVAL OF MINUTES Approval of the minutes of the Special Meeting on June 23, 2009; the Regular Meeting on June 23, 2009; the Special Meeting on June 30, 2009; and the Special Meeting on July 2, 2009. EXECUTION OF FDOT MAINTENANCE AGREEMENT —PAVERS /EGLIN PARKWAY Authorize the City Manager to execute the FDOT Maintenance Agreement for Brick Pavers along Eglin Parkway, and authorize the City Manager to execute a General Streetscape Maintenance Agreement with each individual property owner. UNITED WAY DAY OF CARING Support payment of $ 250 as a Corporate Sponsor for United Way's Day of Caring on Friday, 18th September and permit up to 15