Fort Walton Beach Council agenda — 08-25-2009 regular — reading text

result of the May reorganization, for a 69. 5% increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Engineering budget. Building and Zoning Review included the code enforcement officers were moved to a separate division for accounting purposes, for a 50.7% reduction in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Building and Zoning budget. 6-  247 Special Council 8 -3 -09 Code Enforcement Review included the increase is due to code enforcement being a new division for accounting purposes, for a 100% increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Code Enforcement budget. Fleet Review included the elimination of one lead mechanic with no service level impact anticipated, for an 8. 4% reduction in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Fleet budget. Streets Review included the increase due to additional street paving with street paving funded with fund balance designated for economic development, for an 8. 9% increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Streets budget. Facilities Review included the facilities superintendent position funded through May 2010 and the service operations manager transfer to this division as a result of the May 2009 reorganization, for a 4.7 % increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Facilities budget. Non -Departmental —General Fund Review included the contingencies reduced by 52% to $ 50, 000. 00, for a 31. 1% reduction in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Non -Departmental —General Fund budget. Law Enforcement Trust Fund Review included forfeiture activity transferred to City Attorney from outside legal counsel, and uniform and ammunition expense transferred to the General Fund because federal forfeiture fund balance is near depletion, with a 56. 8% decrease in the budget. The Mayor opened the floor for public input. As no one wished to spear public input was closed. No changes were made to the Law Enforcement Trust Fund budget. 7- Special Council 8 -3 -09 Law Enforcement Training Fund Review included the elimination of two school crossing guards as the Sheriff provides crossing guards at schools where it has resource officers ( Choctawhatchee High School and Prior Middle School), and a reduction in travel/training because fund balance is near depletion, for a reduction of 35. 5% in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Law Enforcement Training Fund budget. j CDBG Fund Review included the grant management transferred back to City staff from the Okaloosa County Development Corporation ( OCDC) which allows the City to retain $ 28, 444.00 administration fee, for a 0. 7% increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the CDBG budget. CRA Fund Review included the Capital Improvement Projects budgeted per the CRA Board, for a 5. 3% reduction in the budget. It was noted that the TIFF Funds from the County will decrease approximately $ 10,000.00 and staff will make the adjustment on the Eglin Parkway Streetscape Project. to The City Manager reported that the CRA requested a meeting with City Council on August 11 at 5: 00 p.m. to discuss prioritization of the projects. Mr. Miller moved to delete the LED Street Signs for $25, 000.00 from the budget. Motion failed for lack of a second. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the CRA budget. Debt Service Fund No major changes to the Fund for a 0% increase. Capital Projects Fund No major changes to the Fund for a 0% increase. Beal Memorial Cemeterry Fund Review included the $ 15, 000.00 interfund transfer to General Fund to re -sod developed area of cemetery, for a 10.4% reduction in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Beal Memorial Cemetery Fund budget. 8-  249 Special Council 8 -3 -09 Customer Service - Utilities Fund Review included Utilities now budgeted in this division for a 3. 7% increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Customer Service budget. Utilitv Services Review included reduction in staffing due to two positions being transferred to Bngineering as a result of the May 2009 reorganization, for a 71. 2% reduction in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made' to the Utility Services budget. Water Operations No major changes for a 2. 4% increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the CRA budget. Sewer Operations Review included a reduction in staffing due to transition to County' s wastewater treatment plant WWTP), an expense increase due to the County' s readiness to serve and sewer treatment fees, and the 2005 Utility Bond proceeds will be used for the wastewater treatment plant decommissioning expenses, for a 58. 2% increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Sewer Operations budget. Water Distribution Review included the water meter replacement funded with $1. 3 million from unrestricted net assets, the City' s water loss ratio- has increased to 19% ( i.e. water produced exceeds water billed), and the 2005 Utility Bonds proceeds will be used for water line replacement, for a 150. 1 % increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Water Distribution budget. Sewer Collection Review included $ 500,000 budgeted for engineering design to upgrade /replace the City' s parallel force main, the 2005 Utility Bond proceeds will be used for sewer system rehabilitation, for a 24. 1 % increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Sewer Collection budget. 9- 250 Special Council 8 -3 -09 Non -Departmental —Utilities Fund Review included the contingencies reduced by 67% to $ 50,000.00, the Cost Allocation Plan transfer to General Fund reduced by 28% to $ 1. 07 million, and transfer of surplus funds to General Fund has been eliminated, for a 47. 1 % reduction in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Non -Department Utilities Fund budget. Solid Waste Review included staffing reductions with no service level impact anticipated, for a 4.2% reduction in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Solid Waste budget. Non -Departmental —Sanitation Fund Review included a reduction in contingencies by 60% to $ 10, 000.00, the Cost Allocation Plan transfer to General Fund reduced by 40% to $ 289,000.00, and transfer of surplus funds to General Fund reduced by 7% to $ 419, 000.00, for a 23. 7% reduction in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to, the Non -Departmental - Sanitation budget. Golf Operations Review included reductions in staffing with no service level impact anticipated, and grounds maintenance expenses moved to separate division for accounting purposes, for a 57. 1 % reduction in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Golf Operations budget. Grounds Maintenance -- Golf Fund This is a new division for accounting purposes for a 100% increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Grounds Maintenance —Golf Fund budget. Non -Departmental —Golf Fund Review included contingencies reduced by 50% to $ 5, 000.00, and reserves to rebuild net assets anticipated at $ 225, 000.00 including $ 178, 000.00 transfer from General Fund, for a 1. 2% increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Non -Departmental —Golf Fund budget. 10-  251 Special Council 8 -3 -09 Stormwater Fund Review included the Capital Improvement Project funding increased 890% to $ 198, 000.00, funding from increased revenues as well as appropriation from net assets, for a 31. 7% increase in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Stormwater budget. Non -Departmental —Stormwater Fund Review included contingencies reduced by 50% to $ 5, 000.00 for an 80. 4% reduction in the budget. The Mayor opened the floor for public input. As no one wished to speak public input was closed. No changes were made to the Non-Departmental —Stormwater Fund budget. PURCHASING WAIVERS Staff requests that City Council approve waiving the purchasing policies and procedures to allow the City to procure fuel, computer items and books at the most competitive prices. The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Reeves moved to waive the bid process for gasoline and diesel fuel for FY 2009 -10 and authorize the Finance Director to approve those procurements from the lowest priced vendor; and to replace the bid process for gasoline and diesel fuel with a written request for quote to be sent to multiple vendors. Mr. Holmes seconded motion