Fort Walton Beach Council agenda — 08-25-2009 regular — reading text

I Yti ' AGENDA CITY OF FORT WALTON BEACH REGULAR CITY COUNCIL MEETING August 25, 2009 6: 00 pm CALL TO ORDER INVOCATION/PLEDGE OF ALLEGIANCE —Reverend Roger Peadro, First Christian Church 1. APPROVAL OF AGENDA 2. SPECIAL PRESENTATION 2. 1 Presentation of Quarterly Pension Reports for General Employees' Pension Plan. Synopsis: Regular quarterly visit by Investment Manager to report on the activities of the investments.' ( Finance Director) 3. CONSENT AGENDA 3. 1 Approval of the minutes of the Special Meeting on August 3, 2009 ( Budget); Special Meeting on August 11, 2009 ( CRA Projects); and Regular Meeting on August 11, 2009. ( City Clerk) 3. 2 Award Bid 09 -120 for GPS Equipment. Synopsis: Bid amount is $ 48,071. 12; lowest responsive, responsible bidder is Lengemann, Inc., of Altoona, Florida ( City Engineer) 3. 3 Award Bid 09 -121 for Water Meter Replacement Program. Synopsis: Bid amount is 1, 491, 451. 00; highest ranked vendor is Hersey Meters Company, Cleveland, North Carolina. ( City Engineer) 3. 4 Resolution 2009 -20 ( Amended) — to accept the revised Wastewater Treatment Interlocal Agreement Amendment. County Board of Synopsis: Okaloosa Commissioners made minor changes to the Agreement at their 8118109 Meeting. Utilities Director) 3. 5 Authorization for the Police Chief to sign a Memorandum of Understanding with the North Florida Internet Crimes Against Children Task Force. Synopsis: To formalize working relationships between participating agencies to achieve maximum cooperation in a combined law enforcement effort. ( Police Chief) 3. 6 Resolution 2009 -32 — to accept the award of FY 2009 Recovery Act Edward Byrne Memorial Justice Assistance Grant and authorizing a budget amendment in the grant amount of $49,320. Synopsis: Funds will be usedfor equipment for Enhanced DUI Enforcement; no match required. ( Police Chief) City Council Regular Meeting August 25, 2009  3. 7 Approval of Agreement for Auction Services. Synopsis: Agreement formalizes the activities and responsibilities associated with auctioning City assets. ( Finance Director) 4. PUBLIC COMMENTS. 4. 1 Comments from the public on items not on the agenda. 5. QUASI -JUDICIAL 5. 1 Vacation of Easement at 103 Alabama Avenue, requested by John Mead, authorized agent for Barber Construction Company. Synopsis: The Municipal Planning Board met on August 6, 2009, and determined that this request does not meet the criteria necessary to vacate an easement per Section 10.92. 05 ofthe Code of Ordinances. 6. ORDINANCES- - FIRST READING 6. 1 Ordinance 1810. Excludes Cost Recovery Fee for Fire Services at traffic accidents. Synopsis: Recent legislation prohibits municipalities to charge this fee. Also, amends Comprehensive Fee Schedule for Fire Services. ( Fire Chief) 7. ORDINANCES —SECOND READING 7. 1 Ordinance 1804. Amends Purchasing Policies. Synopsis: Aligns the City Code with the Consultant' s Competitive Negotiation Act pursuant to Legislative changes effective July 1, 2009. ( City Attorney) 7. 2 Ordinance 1805. Amends Section 2 of the City Code. Synopsis: Authorizes the City Manager to settle small liability claims that are less than $ 20, 000 (City Manager) 8. APPOINTMENTS 8. 1 Appointment of a CRA representative to the Vision Plan Stewardship Committee. 8. 2 Appointment of an MPB representative to the Vision Plan Stewardship Committee. 9. ACTION -DIRECTION—DISCUSSION 9. 1 Action —Request Council reconsider and deny the waiver of development fees for Harbour Place Apartments, LLC in the amount of $11, 200 for water and sewer connection fees, and $ 4,341. 44 in building permit fees. Synopsis: On February 27, 2007, Council approved waiving more than $ 3, 000 in fees. Final amount is over$15, 000. ( City Engineer) 9. 2 Action — Authorization to proceed with initiating the coordination of fundraising efforts for the erection of a Veterans Tribute Tower in the City of Fort Walton Beach. Synopsis: If this conceptual plan is authorized, staff will assist in the coordination offundraising efforts. ( City Engineer) 9. 3 Action — Approval of the Okaloosa County Public Library Interlocal Agreement. Synopsis: This sets the terms of the membership for the period October 1, 2009 to September 30, 2010. ( Recreation and Cultural Services Director) 9. 4 Direction - Review of Complimentary Golf Rounds. Synopsis: Requested by Council Member Miller. (Council Member Miller) 9. 5 Discussion — Police and Firefighter Pension Plans. Synopsis: Requested by Council Member Miller. (Council Member Miller) City Council Regular Meeting August 25, 2009  9. 6 Discussion —Revenue Sources for FY2010 Budget. Synopsis: Requested by Council Member Miller. (Council Member Miller) 9. 7 Discussion — Panhandlers. Synopsis: Requested by Council Member Patterson. Council Member Patterson) ( Backup Forthcoming) 10. CITY MANAGER REPORTS 11. CITY ATTORNEY REPORTS 12. MAYOR/COUNCIL COMMENTS ADJOURNMENT Quasi -Judicial —denotes that the item must be conducted as a quasi -judicial hearing in accordance with Florida Statutes Action -Direction—Discussion items may be acted upon by the City Council by either a motion with vote in accordance with Robert' s Rules of Order, or by a consensus of the Council. Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, andfor such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. ( Chapter 286.0105 F.S.) The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850- 833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD # 850- 833 -9925 or 1- 800 -955 -8771 ( TDD) or 1 -800- 955- 8770 ( Voice). Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service. City Council Regular Meeting August 25, 2009  CITY COUNCIL MEETING August 25, 2009 Approval of Agenda No Backup) Agenda Item Number: 1  CITY COUNCIL MEETING August 25, 2009 Special Presentation Presentation of Quarterly Reports for General Employees' Pension Plan Synopsis: Regular quarterly visit by Investment Manager to report on the activities of the investments Agenda Item Number: 2. 1  CITY OF FORT WALTON BEACH Memorandum DATE: August 19, 2009 TO: Bob Meares, City Manager FROM: Brandy Wunker, Finance Director/Plan Administrator SUBJECT: General Employees Pension Plan —Quarterly Report 1. BACKGROUND 1. 1 The City currently engages The Bogdahn Group as the Financial Advisor for the General Employees Pension Plan to review the investment performace of the Investment Managers. 2. DISCUSSION 2. 1 Joe Bogdahn, with the Bogdahn Group, will be available at the August 25, 2009 City Council meeting to discuss the quarter' s performance and make a brief presentation to Council. 2.2 Attached is a summary of the performance of the three plans as of June 30, 2009. 3. CONCLUSION 3. 1 There is no action required by City Council. Submitted by: ct Log Brandy Wunker, Finance Director Reviewed for Agenda: Robert T. Meares, City Man e DISTRIBUTION OF REPORTS: 1. City Manager 2. City Clerk 3. Finance Director 4. HR Director 5. Senior Accountant 6. Mayor 7. Council # 1 8. Council #2 9. Council #3 10. Council # 4 11. Council #5 12. Council #6 13. Council #7 14. Pension Advisory Board: Tony Anderson, Michael Beedie, Alan Lassiter  CITY OF FORT WALTON BEACH Pension Plans Summary as of June 30, 2009 General Police Fire Emp10fees / Plan Plan Total Balance 25,267,447.40 14,978,897.08 8,094,734.68 48,341, 079. 16 Earnings from Investments 57,759.48 33,871. 88 22,516.30 114, 147.66 Realized Gain /(Loss) 13,675.67) 27, 123.23) 859.80 39,939. 10) Unrealized Gain/(Loss) 333,697.40) 365,587.91) 19,450.35) 718,735.66) Employer Contributions 99,273.50 49,449.75 148,723.25 Employee Contributions 28,192.48