Okaloosa County BOCC — February 18, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: February 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Elliot Kampert SUBJECT: Approve Purchase of Replacement Public Transit Vehicles: Two (2) 29’ Cutaway Buses for Fixed Route, DEPARTMENT: Growth Management BCC DISTRICT: All STATEMENT OF ISSUE: Request approval to purchase nineteen (19) replacement cutaway buses from Transit Plus Inc. (Atlantic Beach, FL) using Florida State Contract #TRIPS-11-CA- TP for a total cost of $1,448,160 with existing grant funds from the Federal Transit Administration (FTA). BACKGROUND: All vehicles proposed to be replaced have surpassed their useful life criteria as governed by the Federal Transit Administration (FTA). The useful life criteria established by FTA for cutaways is four (4) years or 100,000 miles as stated in FTA Circular 5010.1D, an excerpt of which including the salient provisions is included as part of the attachment. The age and mileage of each vehicle proposed for replacement is provided in the attached Proposed Vehicle Replacement List. Due to their high mileage and age, the current fleet cannot sustain the demand of the fixed route service, which could lead to chronic interruptions of service or even shutting down operations when vehicles are unavailable while being repaired. This purchase is 100% FTA Grant funded. No local funds are required. The State contract is a competitively bid contract. Transit Plus has provided the majority of OCT’s vehicles in the past, and staff is pleased with the quality of the delivered product. The Okaloosa County Board of County Commissioners have previously approved and accepted FTA funds for the procurement of replacement transit vehicles. The approval of the vehicle purchase will fulfill the grant obligation. RECOMMENDATION: Staff recommends purchasing 19 Cutaway vehicles off the Florida State Contract and to initiate procurement of cutaway buses. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator