Fort Walton Beach Council agenda — 09-08-2010 Special-1st Public Hearing FY 10/11 Budget — reading text

Beach FY 2010 -11 15 Encumbrance Carryovers", dated September 8, 2010, comprises the total amount of 16 XXX,XXX for all funds reported. 17 18 8. Effective Date 19 This resolution shall become effective on and after October 1, 2010. 20 21 22 23 24 Adopted Mike Anderson, Mayor 25 26 27 28 Attest: Approved for form and legal sufficiency: 29 30 31 32 Helen Spencer, City Clerk Toni L. Craig, City Attorney  I Resolution 2010 -24 2 3 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 4 FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR CERTAIN 5 EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND 6 CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON 7 BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 8 2010 AND ENDING SEPTEMBER 30, 2011; AND SETTING AN 9 EFFECTIVE DATE. 10 11 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON 12 BEACH, FLORIDA, THAT: 13 14 1. Purpose 15 Prior to the beginning of a new fiscal year, the City is required to pass and adopt 16 a budget for the operation of the City government. The City held a public budget 17 meeting on August 16, 2010 to discuss the FY 2010 -11 budget. The City held a public 18 budget hearing September 8, 2010 as required by Florida Statutes section 200. 065. 19 20 2. Tentative Tax Rate 21 The City Council set the tentative tax rate at 4.5383 mills for property assessed 22 as of January 1, 2010. 23 24 3. Adoption of Budget 25 The document entitled " City of Fort Walton Beach FY 2010 -11 Adopted Budget ", 26 dated September 8, 2010, comprises the total amount of $ 35, 708, 090 for all funds 27 reported. The budget is being presented as a balanced budget whereby there are 28 sufficient revenues to offset all estimated expenditures or expenses. All budget 29 appropriations are based upon the total expenditure and /or expenses even though the 3o budget has been prepared based on line items and summarized to a categorical level. 31 32 4. Budget Amendments 33 a. The City Council may make any amendments to the adopted budget, by 34 resolution, as it ma,y deem necessary and proper. 35 b. Budget amendments requesting additional expenditures or expenses must 36 also identify the corresponding funding source. 37 38 5. Budget Transfers 39 Budget transfers shall be accomplished pursuant to Resolution 2008 -31, adopted 4o by the City Council on August 18, 2008. 41 42 6. Debt Service 43 Debt service for the General Fund will be paid from operating revenues and /or 44 transfers from the Debt Service Fund. Debt service for the Utilities, Golf, and 45 Stormwater Enterprise Funds will be paid from operating revenues from these 46 Enterprise Funds.  2. 3 A preliminary list of projects and encumbrances ( i. e. open purchase orders) identified for carryover is included. These amounts will be finalized at the second public hearing. Carryovers include grants, projects, and/ or open purchase orders that are anticipated to be incomplete as of September 30, 2010 and are proposed to be continued and made part of the FY 2010 -11 appropriations. These projects were authorized, budgeted, and appropriated by Council in a prior fiscal year and are carried forward and funded with the corresponding revenue appropriations of the prior year. 2. 4 The salaries for Charter Officers are traditionally set during the annual budget process in accordance with Section 53 of the Charter. The City Manager' s salary was set in his employment agreement approved by City Council on May 12, 2009. The City Clerk' s salary was set in Resolution 08 -28 approved by City Council on August 18, 2008. Both documents specify the annual salary shall be adjusted in the same manner as for other City employees. As no cost -of-living or anniversary adjustment is budgeted for general employees, no action is necessary regarding salaries. Similar to other employees, the City Manager and City Clerk may be awarded vacation hours by City Council based on their annual evaluation score. 3. RECOMMENDATION 3. 1 Staff respectfully requests that City Council adopt Resolution 2010 -24 to adopt the tentative budget for the fiscal year October 1, 2010 through September 30, 2011, with the budget document and list of project and encumbrance carryovers as attachments. As the Department of Revenue requires specific language and procedures, a script for the Mayor to follow is attached. Submitted by: Charlotte Dunworth, Budget & Grants Manager Reviewed & Concur: Brandy Wunker, Finance Director Reviewed for Agenda: Robert T. Mearns, City Manager U: \Budget \Budget 10 -11 \ Budget Meetings - Sep \9 -8 Tentative Budget Staff Report.doc  CITY OF FORT WALT'ON BEACH MEMORANDUM DATE: September 2, 2010 TO: Bob Mearns, City Manager FROM: Brandy Wunker, Finance Director Charlotte Dunworth, Budget & Grants Manager SUBJECT: Resolution 2010 -24, Tentative Budget for FY 2010 -11 1. BACKGROUND 1. 1 In compliance with City Charter, the City Manager is to prepare and submit to City Council the annual budget identifying expenditures and revenues in sufficient amounts ' to cover all appropriations. The City Manager' s proposed FY 2010 -11 budget was presented to Council at the August 16 budget meeting. 2. DISCUSSION 2. 1 The FY 2010 -11 proposed budget of $35, 708, 090 is $ 358, 601 or 1. 0% less than the adopted FY 2009 -10 budget. 2.2 The budget was developed based on the following premises: Keep Public Safety Whole (police & fire) No reduction in service levels or response times No staffing reductions Keep As 1 ggy Services As Possible No reduction in athletic or recreation programs Inmate labor for right -of w - ay maintenance Library hours reduced 3 hours /wk during non -peak times Keep As PAM Employees As Possible 19 employees took advantage of the early retirement incentive program, resulting in a decrease of 17. 42 FTE' s or 5. 5% 2 new part-time positions: Purchasing Staff Asst I, Utilities Inventory Specialist Payroll savings ( salaries and benefits) total $ 1. 4M Provide An Employee Compensation Incentive If Possible Vacation hours in lieu of pay increases on a sliding scale in 4 hour increments corresponding to an employee' s evaluation score Police bargaining unit members ineligible due to pending contract negotiations Keep Millage Rate Below 5 Mills General Fund budget balanced at the rolled -back millage rate of 4. 5383 Rolled. back - rate generates the same amount of ad valorem revenue citywide as the prior year ( General Fund and CRA Fund combined) Same Ad Valorem Revenue = Same Levels of Programs and Services  CITY COUNCIL SPECIAL MEETING September 8, 2010 Special Meeting Agenda RESOLUTION 2010 -24 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR CERTAIN EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 2010 AND ENDING SEPTEMBER 30, 2011; AND SETTING AN EFFECTIVE DATE. Synopsis: Adopts the City Budgetfor the Fiscal Year October 1, 2010 to September 30, 2011 Agenda Item :Number: 2. 2  City of Fort Walton Beach City Council Meeting September 8, 2010 COUNCIL CHAMBER PROTOCOL 1. To speak on an issue, you must be signed in, identifying your intention to speak in support of, or opposition to, the City' s proposed millage rate and budget 2. No signs will be permitted in the Chamber 3. Fire Department regulations limit the number of people who may occupy the Chamber 4. Additional seating is available in the Auditorium, from where you can see and hear the meeting taking place 5. The Mayor- will invite speakers in rotation of support and opposition.. The Mayor will call 3 names at a time, to give viewers in the Auditorium time to enter the Chamber 6. When your name is called, approach the podium and give your name and address for the record 7. City Council is a body, governed and directed by the Mayor. Address all statements to the Mayor, not individual Council Members 8. Each viewer will be permitted to speak once for three to five minutes 9. Respect will be shown for each and all speakers; comments from the audience, whether derogatory or not, will not be tolerated by the Mayor, and offenders will be asked to leave the meeting  r Original Message---- - From: attvbruner a_ ol_rom To: Jeai_ly oifd. org; biehl c IT or_g Pnh2859('dDa - ;{}, rvd 6d)_,ux_net; DomeownernUVB_4 iaoi c o,,r -i. domiiierfàtroV. edu Sent: Wed, Aug 25, 2010 12: 13 pm Subject: Fwd: PROPERTY TAX INCREASE OKALOOSA ISLAND FIRE DISTRICT I' VE ENCLOSED A COPY OF AN EMAIL I SENT TO THE FWB CITY COUNCIL IN JUNE THAT SUMMARIZES MY FEELINGS ON THE ISSUE OF TAX INCREASES IN THIS VERY TOUGH TIME. AS THE OWNER OF THE HOLIDAY INN AND OTHER BUSINESS INTEREST ON THE ISLAND I IMPLORE YOU TO RESIST THE TEMPTATION TO RAISE TAXES NOW. THE PRIVATE SECTOR SIMPLY HAS NO CHOICE IN MATTERS LIKE THIS. WE CUT COST OR GO OUT OF BUSINESS. IT IS MORALLY WRONG TO INCREASE TAXES AND AVOID THE OPTION WE WHO PAY THE TAXES ARE FORCED TO ENDURE. P. S. I' M TOLD USING CAPS IS POLITICALLY INCORRECT. THAT PEOPLE WILL THINK I' M SHOUTING. BUT I' M NOT, JUST A LAZY TYPIST... VI NCE BRUNER Original Message---- - From: attvbruner,d-) ( aoi_corr, To: FAVBMAYt_ R a FN VB. 0RG, MH01 MES FW . JI XFVV'B. ORG L }r t ; Nf: scFVVB. oR; BPaaiERSC I vecJ , zu/ 4 , cF nr c Rc Sent: Wed, Jun 23, 2010 9: 38 am Subject: PROPERTY TAX INCREASE DUE TO THE SLOW ECONOMY, I' VE BEEN FORCED TO CUT BACK STAFF AND EXPENSES BY AS MUCH AS