Fort Walton Beach Council agenda — 09-08-2010 Special-1st Public Hearing FY 10/11 Budget — reading text

and in being the best we can be. estimating expenditures for a given period and the proposed means to finance those objectives. The State of Florida requires municipalities to prepare a balanced budget, whereby sufficient resources must be identified to fund programs and services. The fiscal year for all Florida cities begins October 1 and ends September 30. BUDGET PROCESS This budget continues the City's commitment of using planning processes and the citizen input from boards and committees as blueprints for providing services and programs for the betterment of the community. In order to clearly illustrate the translation of the Vision Plan and Strategic Plan goals and priorities within the budget, icons are used throughout the document as visual reminders of the various objectives embodied in both plans ( please refer to pages 4 -7). Planning Processes Frequency Description Budget Impact Comprehensive Long Range Provides direction to guide Budget expenditures (e.g. Capital Plan Plan — and control development and Improvements Plan) must be developed in redevelopment, as required concurrent with the 1990, updated in per Florida Statute Chapter Comprehensive Plan. 2000. 163. Vision Plan Long Range Defines the broad, idealistic Outlines the general allocation of Plan — values that citizens cherish resources to achieve the desired developed in and desire for their community service levels and quality of life. 1994 and and creates shared updated in 2004. commitments among citizens, City Council, and staff. CityCity ofof FortFort WaltonWalton Beach,Beach, FLFL Budget Overview Great Mid -to -Short Solicits the needs and desires Provides citizen input in Neighborhoods Range Plan — of residents through a identifying and prioritizing capital Partnership established in grassroots approach to improvement needs. 2001, regular neighborhood involvement. public meetings. Strategic Plan Mid -to -Short Translates the Vision Plan into Allows for reallocation of Range Plan — objectives that identify current resources due to changing first held in 2004 and future priorities based on priorities or economic conditions. and updated importance to City Council annually. and funding availability. Capital Mid -to -Short Provides estimated dates and Provides anticipated 5 -year Improvement Range Plan — costs for the acquisition, funding level for facilities and Plan updated construction, replacement, infrastructure. annually. renovation, or repair of facilities and infrastructure. Asset Mid -to -Short Provides estimated Provides anticipated 5 -year Replacement Range Plan — replacement dates and costs funding level for computers, Schedules updated for obsolete and high vehicles, and motorized annually. maintenance computers, equipment. vehicles, and motorized equipment. Budget Policy Short Range Defines changes to service Provides the framework for Workshop Plan — levels or program objectives developing the current budget. developed based on City Council goals annually. and available fiscal resources. The City also has several boards and committees that act in enforcement or advisory capacities, whose actions may impact budget development. Frequency Purpose Board of 4 Thursday of Charged with hearing and deciding all appeals and applications for Adjustment each month variances and special exceptions with regard to implementation of the Land Development Code. CodeCode 2" Wednesday Enforces the provisions of the City code and ordinances ( e. g. Enforcement Enforcement ofof eacheach monthmonth building maintenance, grass height, signage); has the authority to BoardBoard impose administrative fines and other non -criminal penalties. 1S Community Wednesday Oversees redevelopment projects and recommends infrastructure Redevelopment Redevelopment of each month improvements within the CRA district to the City Council; Agency (CRA) endeavors to encourage redevelopment within the CRA district. Board Economic Not less than SharesShares information,information, establishesestablishes aa lineline ofof communicationcommunication withwith thethe AdvisoryAdvisory GroupGroup once a quarter business community, promotes the City, and provides guidance to City staff on matters relating to the economic well -being of the City. Historic Sites Y Tuesday of Acts in an advisory capacity to the City Council on issues relating and Structures each month to historic resources, sites, and structures in the City. Advisory Board roro Housing 33 TuesdayTuesday ofof Responsible for providing safe and sanitary housing at affordable Authority eacheach monthmonth rentsrents forfor incomeincome qualifiedqualified families.families. S Municipal Municipal 1 Thursday of ActsActs inin anan advisoryadvisory capacitycapacity toto thethe CityCity CouncilCouncil onon rezonings rezonings andand Planning Board each month development regulations; monitors implementation of the City's Comprehensive Plan. CityCity ofof FortFort WaltonWalton Beach,Beach, FLFL Budget Overview Roles & Responsibilities The budget process begins in January with a Strategic Planning Session held offsite with the Mayor, City Council, City Manager, Department Directors, and citizens. ( This year, however, Council decided a strategic planning session was not necessary.) A Budget Kick -Off meeting is then held with staff and budget manuals are distributed to aid departments in developing their budgets for the upcoming fiscal year. The manual provides a timetable of budget submission deadlines, parameters for justification requirements, various request forms, and equipment replacement schedules. A three -year history of revenues and expenses by division, year -to -date revenues and expenses, current and prior year budget amounts, and a detailed personnel listing is also provided to each department. A Budget Policy Meeting is held with City Council in June to determine Council' s priorities and position on policy issues critical to development of the operational and capital budgets consistent with the Strategic Plan. City Council' s decisions on the policy issues presented provide the framework under which the upcoming year' s budget is prepared to meet City Council' s programmatic objectives within available fiscal resources. The meeting is open to the public and the public is encouraged to attend and participate. Department Directors are responsible for identifying their staffing needs, operational funding needs within budget BUDGET STRATEGIC development P parameters, five- Y P year capital P requests, I well as corresponding revenue sources to fund their as ADOPTION Sep E* PLANNIG SESSION not h eld this year needs. In addition, they must conduct a comprehensive review of departmental objectives, accomplishments, 40 BUDGET PRIOR ENDMENTGET POLICY and performance measures. MEETING Aug The City Charter charges the City Manager with the duty of presenting a balanced