Okaloosa County BOCC — August 2, 2016 — Change Order No. 1 for Checked Baggage Screening Project — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 2, 2016 TO: Honorable Chairman and Members of the Board FROM: Tracy Stage SUBJECT: Change Order No. 1 for Checked Baggage Screening Project DEPARTMENT: Airport BCC DISTRICT: 2 STATEMENT OF ISSUE: The Airports Department requests the Board of County Commissioners approve Change Order No. 1 with Lord & Son Construction, Inc. to extend the construction time by 77 days on contract No. C15-2310-AP in order to complete the Checked Baggage Screening Project. Staff also requests approval to reallocate the Allowances included within the contract. BACKGROUND: The construction contract for the Checked Baggage Screening Project at Destin-Fort Walton Beach Airport (VPS) was issued on July 7, 2015 to Lord and Son Construction, Inc. and the Notice-to-Proceed was issued on October 1, 2015. The project included replacing the existing baggage screening devices with new baggage screening devices and associated changes in the belt system and baggage devices. This change increases the amount of time needed to complete the project. The Transportation Security Administration (TSA) requested changes to incorporate elements from the current Planning Guidelines and Design Standards (PGDS) Version (V5.0) that was approved by TSA post-award of this construction contract. In addition, TSA requested alterations to the temporary bag screening location and configuration that varied from the issued construction drawings. This iterative process required multiple levels of TSA input/approvals. These items interrupted the development of shop drawings and the manufacturing of the temporary and permanent systems as well as slowed construction work progress. This change order will increase the contract time from 270 days to 347 days giving the contract a new substantial completion date of September 11, 2016. The project is 100% funded by an Other Transaction Agreement (HSTS04-13-H-CT1161) in the amount of $4,318,169, issued by the Department of Homeland Security. Attached as back-up to this Agenda Request: Change Order No. 1 that increases the amount of time needed to complete the project by 77 days giving the project a new substantial completion date of September 11, 2016. Change Order No. 1 has been approved by Airports Director, Tracy Stage, Senior Project Manager, Mark Kistler, and Lord & Son’s President, Leven D. Lord II. Lord & Son’s Project Manager, Ryan Chavers also approved the Change Order with his signature next to Mr. Lords. Mr. Leven Lord erroneously began to sign one of the original Change Order’s on the wrong line. This is noted with a strike-through and the initials of Wendy Cain, the individual that made the correction. The cost breakdown of the additional items that are to be performed due to TSA’s requested changes to the project. These additional items are covered by the existing allowances included within the Lord & Son Construction, Inc. contract, C15-2310-AP; however, the allowances will need to be reallocated to cover the changes. TSA’s digitally signed approval of Change Order No.1, is signed by John L. Reed, TSA’s Regional Director. OPTIONS: Accept, Reject, or Table. RECOMMENDATIONS: It is Staff’s recommendation that the Board approve Change Order No. 1 with Lord and Son Construction, Inc. to extend the construction time by 77 calendar days on their contract No. C15-2310-AP. Staff also recommends that the Board approve the reallocation of Allowances included within contract No. C15-2310-AP. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator