Fort Walton Beach Council agenda — 06-30-05 — reading text

wiring to the water heater was not run correctly and was not properly grounded. The wiring was not big enough for the water heater and it had wire nuts on it joining different sizes of wire. Bid price to remove & replace the existing water heater is $ 625.00. Run a new wire for the water heater so as to bring this up to code. Bid price I8...,.... $ 510.00 If we may be of further service, please advise. We (and Mr. & Mrs. Baker) look forward to finishing this work so that they may move their household items out of storage (they have been paying for this themselves), PONDEROSA BUILDERS, INC. KSM/km CITY COUNCIL MEETING June 30, 2005 ee Consent Agenda Consideration of Award Groundsmasters 3320 Mower Bid to State of Florida Contract Vendor Wesco Turf Supply, Inc. of Lake Mary, FL (Parks and Recreation Director/Purchasing Director) Council Action 1st 2nd Vote: a Agenda Item Number: CA-4 CITY OF FORT WALTON BEACH MEMORANDUM DATE: June 20, 2005 TO: Joyce Shanahan, City Manager FROM: Gene Peters, Parks & Recreation Director SUBJECT: Request to Award Contract-One (1) each 72” Turf Mower SUMMARY Pursuant to Chapter 2, Section 2-266, Purchasing Policies and Procedures, Fort Walton Beach Code of Ordinances, request authorization to award contract for one (1) each 72” Turf Mower, to State of Florida Contract Vendor Wesco Turf Supply of Lake Mary, Florida, in the amount of $14,418.29, as outlined in the attached tabulation sheet. The quote is from the State of Florida Annual Bid Contract. According to the City’s Purchasing Policy, the City may procure, without formal bid procedures, all supplies, materials and equipment which are the subject of contracts with the State of Florida as set for in Section 287 of the Florida Statutes, as amended from time to time. if approved, sufficient funds are available for this purchase in account #001-1 000-572-6402 - $14,900 (Capital Outlay, Equipment) FINANCIAL DATA 1. DEPARTMENT: Parks & Recreation 2. DIVISION: P & R Administration 3. FUND: General Fund 4. ACCOUNT #:001-1000-572-6402 5. ACCT. DESCRIPTION: Capital Outiay, Equipment 6. FY BUDGET: FY 2004-05 7. AMOUNT BUDGETED: $14,900 8. GRANT FUNDS: YES__NO_XX AMOUNT $ 9. FUND TRANSFER: YES__ NO_XX AMOUNT $ 10. FROM ACCT. # N/A 11. TOACCT.# N/A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A 13. PRICE ANALYSIS: ATTACHED__ ADD'L MAT FDR XX_ NONE Chey BID ITEM DATA 414. DESCRIPTION OF BID ITEM: 72” Riding Turf Mower 45. SUPLEMENTAL MATERIAL: ATTACHED__ ADD'L MAT FDR__ NONE XX 16. # BID INVITATIONS SENT: State Contract 17. # BIDS RECEIVED: 1 18. # RESPONSIVE BIDS: 1 49. RECOMMENDED VENDOR: Wesco Turf Supply of Lake Mary, FI. 20. BID AWARD AMOUNT: $14,418.29 21. COMMENTS: **See Attachment 22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): 1 each 23. ESTIMATED PURCHASE AMOUNT: $14,418.29 (P&R) 24. BID TABULATION ATTACHED: YES XX NO__ ADD'L MAT FDR___ 25. TERM OF CONTRACT: N/A 26. BID VALID TO: Production Cut-off Date 27. BID PRICE VALID FOR TERM OF CONTRACT: N/A 28. WARRANTY PERIOD: Standard 29. DELIVERY TIME: 120 days 30. STATE CONTRACT: YES _XX_NO 31. CONTRACT #: N/A 32. CO-OP PURCHASE: YES__ NO _XX 33. AGENCY: N/A 34. EXPECTED LIFE OF ITEM: N/A 35. ITEM DEMO'D: YES XX_NO 36. REFERENCES CHECKED: YES XX__ NO__N/A 37. CONTRACT: ATTACHED__ ADD'I MAT FDR__N/A_XX 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES__NO__N/A XX 39. CURRENT VENDOR: N/A 40. CURRENT PRICE: N/A PREPARED & SUBMITTED BY: Gu Qa b-te-asm Gene Peters, Parks & Rec. Director Date Reviewed and Concur: Cuno Vn, , (9-2-0 éyoe Shanahan ~ Date ity Manager COMMENTS: Page 2 Attachment A 20. Bid Award Amount: State Contract quote from Wesco Turf Supply of Lake Mary, FI.- 72” Toro Groundsmaster $ 14,418.29 21. Comments: Replacement Turf Mower: The Parks & Recreation Department requests the replacement of 72” Turf Mower #MJ331, a 1991 riding mower with 2,739 hours and the estimate repair cost of $5,300 for the cutting deck assembly and the hydrostat. The replacement mower is utilized on a daily basis for athletic field and park site mowing. The Fleet Superintendent has recommended Mower #MJ331 be removed from fleet. Page 3 City of Fort Walton Beach MEMORANDUM DATE: June 20, 2005 TO: Gene Peters Parks & Recreation Director FROM: Michael Tatum oA Purchasing Director Qn) SUBJECT: Groundsmaster 3320 Mower The referenced bid tabulation is forwarded for your review. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. In accordance with the Purchasing Policies Section IV Paragraph I-8 the City Council may procure, without following formal bid procedures, all supplies, materials and equipment which are the subject of contracts with the State of Florida. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO./DESCRIPTION 16. 17. 18. 24. 30. MCT/mhj Number of Bids Solicited Number of Bids Received Number of Responsive Bids Tabulation Attached State Contract RESPONSE N/A N/A N/A Yes Yes O€ JON ‘SUA | JUBWAL, JAWOId sheq OZL “MaA1ed SA ‘PRINUOD S}e}S 67 SbP' vhs pig 1e}0L 67 BLY HLS JeaS OdS|IWW pue uolsuadsns yeas jeaueyoayy ‘yoe8q ebeyosiq OPIS ZZ UM JOMOW GMZ ‘OZEE JeISeWSpUuNdID| es L L e301 uondwosaq] wun | ‘AD | “ON Wwed}] Ty ‘Arey eye] ‘oul ‘Ajddng pin, oosef, S002 ‘Oz eunr NOILVINGVL Gis JOMOW OZEE JO}SewWIspuNno!y CITY COUNCIL MEETING June 30, 2005 ee Consent Agenda Consideration of Satisfaction and Release of Liens of Special Assessment Against Certain Properties Located on Girard Avenue NW (Finance Director) Council Action 1st 2nd Vote: a Agenda Item Number: CA-5 CITY OF FORT WALTON BEACH Finance Department Memorandum TO: Joyce Shanahan, City Manager THROUGH: Mike Burton, Finance Director MM FROM: Charlotte Dunworth, Financial Analyst RE: Release of Lien — Girard Avenue DATE: June 22, 2005 Background In January 2002 City Council passed Resolution 02-1, which levied a special assessment for the street paving of Girard Avenue. Property owners were given the option of paying in full at the time of the assessment or paying the assessment in twenty annual installments at 5% interest, with no prepayment penalty. A lien was levied against the properties that selected the annual installment option. Discussion Three property owners who elected the annual payment option have subsequently paid their assessment amounts in full and the City has an obligation to release the liens on those properties. The properties and the payoff dates are as follows: Property Address Property Owner Payoff Date 215-221, odd, & 121 Girard Avenue NW Garry A. & Gladys F. Willard April 28, 2005 224 Girard Avenue NW Archie & Marva Ponder December 9, 2004 200-212, even, Girard Avenue NW Carl & Beatrice Lurk July 23, 2004 The City Attorney has prepared Satisfaction and Release of Special Assessment Lien documents and advises that they should go before City Council, in the Consent Agenda, to authorize the Mayor and City Clerk to execute the documents. Recommendation Staff respectfully requests that Council consent to the release of lien for the following properties: 215-221, odd, & 121 Girard Avenue NW; 224 Girard Avenue NW; and 200-212, even, Girard Avenue NW. Concur Do Not Concur Hold for Discussion SW hanah an, e u:\finance\miscellaneous\girard release of lien - staff report.doc PRES SATISFACTION AND RELEASE OF SPECIAL ASSESSMENT LIEN State of Florida County of Okaloosa The undersigned, as Mayor and RECORDING INFORMATION ONLY City Clerk of the City of Fort Walton Beach, Florida, Lienor, in consideration of the satisfaction of the Special Assessment Certificate recorded at Official Record Book 2337, page 857 through 860 hereby releases its lien and right to claim a lien for the special assessments declared in Resolution 02-1, against Carl and Beatrice Lurk and the real property situated at: 200-212, Even, Girard Avenue NW, Fort Walton Beach, Florida Original Parcel ID No: 11-2S-24-0000-0027-0030 and Current Parcel ID No.: 11-2S-24-1100-0000-0010 Current Parcel ID No.: 11-2S-24-1100-0000-0020 Current Parcel ID No.: 11-2S-24-1100-0000-0030 Current Parcel ID No.: 11-2S-24-1100-0000-0040 Current Parcel ID No.: 11-2S-24-1100-0000-0050 Current Parcel ID No.: 11-2S-24-1100-0000-0060 Dated: , 2005 City of Fort Walton Beach By: Attest: Michael G. Anderson, Mayor City Clerk Before me, the undersigned authority, on the day of 2005, personally appeared Michael G. Anderson and Helen Spencer, in their representative capacity as the Mayor and the City Clerk, did execute this instrument in the name of the City of Fort Walton Beach, Florida. Notary Public This document prepared by Toni L. Craig, Fla Bar No. 115444 151 Mary Esther Blvd Ste 408, Mary Esther FL 32569 SATISFACTION AND RELEASE OF SPECIAL ASSESSMENT LIEN State of Florida County of Okaloosa The undersigned, as Mayor and RECORDING INFORMATION ONLY City Clerk of the City of Fort Walton Beach, Florida, Lienor, in consideration of the satisfaction of the Special Assessment Certificate recorded at Official Record Book 2337, page 857 through 860 hereby releases its lien and right to claim a lien for the special assessments declared in Resolution 02-1, against Garry A. Willard, Jr., and Gladys F. Willard and the real property situated at: 215-221, Odd, & 121 Girard Avenue NW, Fort Walton Beach, Florida Original Parcel ID No: 11-2S-24-0000-0025-0000 Dated: , 2005 City of Fort Walton Beach By: Attest: Michael G. Anderson, Mayor City Clerk Before me, the undersigned authority, on the day of 2005, personally appeared Michael G. Anderson and Helen Spencer, in their representative capacity as the Mayor and the City Clerk, did execute this instrument in the name of the City of Fort Walton Beach, Florida. Notary Public This document prepared by Toni L. Craig, Fla Bar No. 115444 151 Mary Esther Blvd Ste 408, Mary Esther FL 32569 SATISFACTION AND RELEASE OF SPECIAL ASSESSMENT LIEN State of Florida County of Okaloosa The undersigned, as Mayor and RECORDING INFORMATION ONLY City Clerk of the City of Fort Walton Beach, Florida, Lienor, in consideration of the satisfaction of the Special Assessment Certificate recorded at Official Record Book 2337, page 857 through 860 hereby releases its lien and right to claim a lien for the special assessments declared in Resolution 02-1, against Archie and Marva Ponder and the real property situated at: 224 Girard Avenue NW, Fort Walton Beach, Florida Original Parcel ID No: 11-2S-24-0000-0027-0000 and Current Parcel ID No.: 11-2S-24-1200-0000-0010 Current Parcel ID No.: 11-2S-24-1200-0000-0020 Dated: , 2005 City of Fort Walton Beach By: Attest: Michael G. Anderson, Mayor City Clerk Before me, the undersigned authority, on the day of 2005, personally appeared Michael G. Anderson and Helen Spencer, in their representative capacity as the Mayor and the City Clerk, did execute this instrument in the name of the City of Fort Walton Beach, Florida. Notary Public This document prepared by Toni L. Craig, Fla Bar No. 115444 151 Mary Esther Blvd Ste 408, Mary Esther FL 32569 Message Page 1 of 2 Deborah Turner From: Charlotte Dunworth Sent: Wednesday, June 22, 2005 3:58 PM To: Mike Burton; Deborah Turner Subject: FW: Girard Avenue Releases of Lien From: AttyCrg@aol.com [mailto:AttyCrg@aol.com] Sent: Wednesday, June 22, 2005 3:58 PM To: Charlotte Dunworth Cc: nmcdonald@fwb.org Subject: Re: Girard Avenue Releases of Lien Charlotte, Yes, that change of "odd" and "even" are acceptable. The docs should be processed with that revision. In a message dated 6/22/2005 10:33:07 A.M. Central Standard Time, cdunworth@fwb.org writes: Toni, | have prepared a consent agenda item for June 30th. When Nancy reviewed the documents, she suggested the addresses on the liens be changed as shown in yellow highlighting on the attached. Since you prepared the documents, |