Fort Walton Beach Council agenda — 08-09-11 CRD regular — reading text

a binding estimate to relocate the utilities along this segment of Eglin Parkway. As part of the binding estimate, Gulf Power submitted the following project schedule: 2. 1. 1. Completion of Engineering Design by Gulf Power by October 11, 2011. 2. 1. 2. Completion of Gulf Power Management Review by November 11, 2011. 2. 1. 3. Completion of Bid Process by Gulf Power to determine construction costs by February 26, 2012. 2. 1. 4. Final Approval of Gulf Power Binding Estimate and Submittal to City by April 11, 2012. 2.2. Even though the binding estimate will not be finalized until April 2012, Gulf Power has requested that the City use the non -binding estimate for budgeting purposes, which is approximately 4, 600 linear feet, is $ 1, 550,000. 2. 3. In addition to the above costs from Gulf Power, the following estimates have been obtained: 2. 3. 1. Other Utility Conversions - $ 300, 000 2.3. 2. Conversion of Electrical Services - $ 250,000 2.3. 3. Street Lighting, Landscaping, & Other Restoration Costs - $ 1, 500,000 2. 3. 4. 20% Contingency - $720, 000 2. 3. 5. Engineering Design & Construction Administration - $ 180,000 2. 4. The total project cost is estimated at $ 4, 500, 000 and includes the relocation of all Packet Pg. 7  F- 71 Community Redevelopment Agency 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Meams, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: August 9, 2011 Subject: Eglin Parkway Utility Relocation Project utilities, the conversion of all electrical services to each property along the route, street lighting, landscaping, and restoration, a 20% contingency, and engineering design and construction administration costs. 2. 5. For FY 2011 - 12, there would be a requirement to utilize up to $500, 000 to complete the installation of the underground duct banks across Eglin Parkway at Hollywood Boulevard. The construction of the duct banks would need to coincide with the upcoming FDOT project to resurface Eglin Parkway from U.S. Highway 98 to Richbourg Avenue. The proposed bid date for the FDOT project is September 2011 with construction to begin in January 2012. 3. FINANCIAL INFORMATION: 3. 1. The CRA estimated fund balance available for appropriation at September 30, 2011, is 1, 771, 312. 3. 2. For the current fiscal year, the cost to complete the underground duct banks, in an amount not to exceed $ 500, 000, would be utilized from available fund balance. 3. 3. The CRA would fund the project utilizing the remaining available fund balance. The project would be completed in stages, as funding becomes available or is appropriated, on an annual basis, through the budget process. 4. 4. 1. Staff requests CRA Board direction. The CRA Board may: 4. 1. 1. Move forward with the design, construction, and other associated tasks and items for a project to relocate utilities along Eglin Parkway from Hughes Street NE and Perry Avenue SE, appropriating the current available CRA fund balance for this project and completing the project in stages, as funding becomes available or is appropriated, on an annual basis, through the budget process. 4. 1. 2. Decline to proceed with the project. SIGNATURE BLOCK: Michael Beedie Completed 08/ 0412011 11: 42 AM Finance Completed 08/ 04/ 2011 11: 54 AM Carole Jones Completed 08/ 04/ 2011 11: 57 AM Packet Pg. 8  Community Redevelopment Agency 0 To: ENGINEERING & UTILITY SERVICES MEMORANDUM Robert T. Meams, City Manager From: Michael Beedie, Engineering & Utility Services Director Date: August 9, 2011 Subject: Eglin Parkway Utility Relocation Project City Manager Completed 08/04/ 2011 1: 46 PM City Council Pending Packet Pg. 9  V--"ti , Community Redevelopment Agency 0 To: ENGINEERING & UTILITY SERVICES Robert T. Meams, City Manager MEMORANDUM From: Michael Beedie, Engineering & Utility Services Director Date: August 9, 2011 Subject: Proposed FY 2011 - 12 CRA Budget 1. 1. 1. Ordinance No. 1747 to adopt the update to the Community Redevelopment Agency CRA) Plan was approved by City Council on December 11, 2007, following approval by the Community Redevelopment Agency on August 1, 2007. Section 11. 3 of the CRA Plan establishes the process whereby the Community Redevelopment Agency reviews the CRA Plan and re- prioritizes projects and programs submitted to Council during the annual budget process. 1. 2. Staff is currently finalizing the latest update to the CRA Plan, which is expected to be brought before the CRA Board of Commissioners and City Council in November 2011 for adoption. 1. 3. The FY 2011 - 12 annual budget begins on October 1, 2011, and ends on September 30, 2012. The projected TIF revenue for FY 2011 - 12 within the CRA is estimated at 1, 386, 522, which is a 10. 57% decrease from FY 2010 -11 revenues. Interest income is projected at $30,000 to bring the total estimated revenue to $ 1, 416, 522. 2. DISCUSSION: 2. 1. Summary of Proposed FY 2011 - 12 CRA Budget 2. 1. 1. In FY 2011 - 12, the proposed CRA budget includes $ 482, 850 for Personnel Services, which includes three ( 3) CRA staff ($ 112, 657 for a CRA Coordinator and two grounds maintenance employees) and five ( 5) Police officers 370, 193) assigned to the CRA. This is an increase of $235, 686 from FY 2010- 11. 2. 1. 2. In FY 2011 - 12, the proposed CRA budget includes $ 631, 072 for Operating Expenditures, which includes Professional and Legal Services, Utilities, Grounds Maintenance, Promotional Activities, Economic Incentive & Grant Programs, Transfers, etc. This is an increase of $103, 374 from FY 2010 -11. 2. 1. 3. In FY 2011 - 12, the proposed CRA budget includes $ 110, 100 for Capital Outlay, which includes the following items: 2. 1. 3. 1. $ 15, 000 to purchase playground equipment for Comet Park 2. 1. 3. 2. $ 75, 000 to purchase three ( 3) new police patrol cars, bicycles and segways 2. 1. 3. 3. $ 16, 500 to purchase in -car video systems in the new police cars and Packet Pg. 10  7. 2 Community Redevelopment Agency 0 To: ENGINEERING & UTILITY SERVICES Robert T. Meams, City Manager MEMORANDUM From: Michael Beedie, Engineering & Utility Services Director Date: August 9, 2011 Subject: Proposed FY 2011 - 12 CRA Budget Tasers for the new police officers 2. 1. 3. 4. $ 3, 600 to purchase police vehicle laptops for the new police cars 2. 1. 3. 5. This ism increase of $92,400 from FY 2010 - 11. 2. 1. 4. In FY 2011 -12, the proposed CRA budget includes $ 192,500 for Capital Improvement Programs, which includes the following items: 2. 1. 4. 1. $ 150, 000 for CIP 5018 - Pavement Improvement 2. 1. 4. 2. $ 42, 500 for CIP 5306 - Sidewalk Improvement Program 3. FINANCIAL INFORMATION: 3. 1. The projected revenues for CRA in FY 2011 - 12 are $ 1, 386, 522, which is a 10. 57% decrease from FY 2010 -11. 3. 2. For FY 2011 - 12, the CRA budget has been divided into a general account ( 2000) and police account ( 0800). The 2000 accounts total $ 936, 621 in the FY 2011 - 12 budget, and the 0800 accounts total $479, 901. 3. 3. The CRA estimated fund balance available for appropriation at September 30, 2011, is 1, 771, 312. 3. 4. Any remaining funds in CB' accounts at the end of FY 2010 -11 will be requested for carryover into FY 2011 - 12, if appropriate. Otherwise, the remaining funds will revert to CRA Fund Balance. 4. RECOMMENDATION: 4. 1. Staff requests the CRA Board of Commissioners approval of the proposed FY 2011 - 12 Budget. ATTACHMENTS: FY 2011 -12 CRA Fund Summary ( DOC) FY 2011 - 12 CRA Revenues ( XLS) FY 2011 - 12 CRA Proposed Budget ( 2000 Accounts) ( XLS) FY 2011 - 12 CRA Proposed Budget ( 0800 Accounts) ( XLS) SIGNATURE BLOCK: Packet Pg. 11 Michael Beedie Completed 08/ 04/20119: 35 AM Finance Completed 08/ 04/201110:41 AM Carole Jones Completed 08/ 04/ 2011 10: 44 AM City Manager Completed 08/ 04/ 2011 11: 46 AM Community Redevelopment Agency Pending  Comm unity Redevelopment Agency Fund The Community Redevelopment Agency ( CRA) Fond encompasses 3. 7% of the City' s activities and services and accounts for funding derived from City of Fort Walton Beach and Okaloosa County Tax Increment Funding ( TIF) — proceeds from increases in the taxable assessed value of the CPA District. The original CRA area was formed in 1980, with that being the base year for the purpose of determining the growth in assessed taxable value. In 1999 the CRA area was expanded to include an additional