Fort Walton Beach Council minutes — 09-25-07 regular minutes — reading text

AGENDA- FUTURE AGENDA ITEMS The Mayor requested the sexual predator ordinance be scheduled for the November workshop, with the Fee Review and the review of the Code Enforcement Policies and Procedures be discussed at the October workshop. "" Mr. Miller requested review of the Code of Ordinances relating to the Police Officers' Retirement Fund and employer/ employee contributions to the Firefighters' Retirement Fund be placed on the agenda as topics of discussion for the December workshop. - Also discussed was the possibility of adding a second workshop each month, and that Council have training before the workshop regarding pension funds is held.  155 Regular Council 9/ 25/ 07 INSURANCE RENEWALS- PROPERTY, CASUALTY AND WORKERS' COMPENSATION Consideration of a request to authorize the City Manager to renew insurance policies for property, casualty and workers' compensation coverage for the 2007/ 08 plan year as recommended in the staff report. Mr. Wiltsie advised this is the annual agenda item on the City' s insurance for Property, Casualty and Workers' Compensation, and Mr. Wiltsie was pleased to announce that the City' s insurance program will decrease $ 76, 509 this year, from $ 1, 198, 273 to $ 1, 121, 764. Mr. Garvie moved to authorize the City Manager to execute insurance policies with Preferred Government Insurance Trust for property insurance in the amount of $383, 667, for General and Public Officials liability in the amount of $ 106, 624, and for auto liability/physical damage for $ 60,828; with the Florida League of Cities for workers' compensation in the amount of $502, 685; with Fisher- Brown, Inc. for flood insurance in the amount of $ 36, 904; with the Public Risk Insurance Agency for petroleum environmental liability in the amount of $ 13, 303; with Travelers Insurance Company through Fisher- Brown, Inc. for fiduciary liability in the amount of $14, 366; with Hartford Insurance Group for Public Officials Bonds in the amount of $404; and with the American International Company for Statutory Accidental Death and Dismemberment for Police and Firefighters in the amount of $ 2, 983; in the total amount of $ 1, 121, 764. Mr. Minich seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. DESIGN AND ENGINEERING SERVICES TO TETRA TECH Consideration of a request to award RFP 07- 127, Design and Engineering Services for the Historic Downtown Streetscape and Beal Parkway Neighborhood Gateway Park and Streetscape Projects, to the top ranked firm, Tetra Tech of Destin, FL. Further authorize the City Manager, or designee, to negotiate a contract for a not to exceed amount of $98, 500. Christy Johnson, Principal Planner, explained that the Historic Downtown Streetscape Project and the Beal Parkway Gateway and Streetscape Project had originally been two separate contracts; however, the City' s Purchasing Department recommended combining the two projects in the Requests for Proposals ( RFP) to make the RFP more attractive to consulting firms. Ms. Johnson advised the scope of work calls for a consultant to design streetscape improvements and prepare construction and engineering drawings, along with construction cost estimates, for the two project areas. The City received three proposals which all met the minimum qualifications, and all three firms were interviewed, with Tetra Tech, Inc. being ranked first. Staff is requesting Council authorization to award engineering/ consulting services for the Historic Downtown Streetscape and Beal Parkway Neighborhood Gateway Park and Streetscape Projects, to the top ranked firm, Tetra Tech of Destin, FL. Further authorize the City Manager, or designee, to negotiate a contract for a not to exceed amount of $ 98, 500. If an agreement cannot be reached with Tetra Tech, then to proceed to negotiate with the second and third ranked firms if necessary. Council received clarification that there is no need to bond either one of these projects, that funds are available in two separate CIP' s. 156 Regular Council 9/ 25/ 07 DESIGN/ ENGINEERING SERVICES ( CONT) Council questioned the language in Staff's recommendation in regards to the ' City Manager' s Mike Tatum, Purchasing Director, advised that the City Manager is the only one designee.' authorized to sign contracts once approved by Council. It was suggested that the verbiage ' City Manager' s designee' be deleted when a motion is made. Mr. Minich moved to award RFP 07- 127, Design and Engineering Services for the Historic Downtown Streetscape and Beal Parkway Neighborhood Gateway Park and Streetscape Projects, to the top ranked firm, Tetra Tech of Destin, FL. Further authorize the City Manager to negotiate and sign a contract for a not to exceed amount of $ 98, 500. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. PAWS CONTRACT Consideration of a request to authorize the City Manager to execute a contract for animal control services with the Panhandle Animal Welfare Society ( PAWS) for FY 2008 in the amount of 79,352. 00. Mr. Mitchell advised a one- year contract has been proposed by PAWS rather than the customary three- year contract due to the ' per capita share' among participating local jurisdictions. He further advised that all cities have a $ 3. 80 per capita share and all are receiving the same services per capita. Catherine Hoover, Office Manager of PAWS, advised that if a three- year contract were done, the per capita would increase the next two years and the rate would not be the same. Mr. Minich moved to authorize the City Manager to execute a one-year contract with the Panhandle Animal Welfare Society ( PAWS) for fiscal year 2007- 2008 in the amount of 79, 352. 00. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. TENNIS CENTER RENEWAL Consideration of a request to renew a contract between Erik Stenberg and the City of Fort Walton Beach to manage the operations of the Municipal Tennis Center for a period of three years from October 1, 2007 through September 30, 2010. Jeff Peters, Parks and Recreation Director, advised this is a request for a three- year contract with an additional three year option, and that the Tennis Center Contractor, Erik Stenberg, and the City have agreed with the supplement dropping from $ 30,000 to $ 18, 000 a year, with the fee structure changes adopted by Council on September 5 to make up the difference. Mr. Minich moved to authorize the City Manager to execute the proposed Agreement between Erik Stenberg and the City to continue to manage the Operation of the Municipal ~ Tennis Center for a period of three years from October 1, 2007 through September 30, 2010. Dr. Pullen seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. l; Council commended the work of Mr. Stenberg at the Tennis Center. BMX CENTER RENEWAL Consideration of a request to renew a contract between Emerald Coast Dirt and Vert, Bill Madden, owner, and the City of Fort Walton Beach to manage the operation of the BMX Center for a period of three years from October 1, 2007 through September 30, 2010.  157 Regular Council 9/25/ 07 BMX CENTER RENEWAL ( CONn Mr. Peters advised this is also a three- year contract from October 1, 2007 through September 30, with a three- year option. Mr. Minich moved to authorize the City Manager to execute the contract with the terms and conditions to the BMX Agreement between the City of Fort Walton Beach and Emerald Coast Dirt & Vert, Mr. William, President, for a period from October 1, 2007, through September 30, 2010. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. Council commended the work of Mr. Madden and the success of the BMXlSkateboard track. NOTIFICATION BY CITY CLERK Consideration of a request to direct the City Clerk to notify Affected Property Owners of City- Initiated rezonings. Mr. Mitchell advised there are several properties that are currently zoned in a district which is obsolete and not considered consistent with the Comprehensive Plan; therefore, notices must be mailed to the property owners advising them of the public hearing on the proposed rezoning. He informed the MPB will consider the application at their October 4, 2007 meeting and forward a recommendation to City Council. Mr. Minich moved to direct the City Clerk to provide notice of the proposed rezoning to affected property owners. Dr. Pullen seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. RECYCLING DROP-OFF LOCATION Consideration of a request to authorize the City Manager to create a recycling drop- off location on City property. Tom Murray, Public Works Director, presented additional information regarding the City' s recycling program that was terminated during the budget workshop. He advised that Waste Management finally provided information and it was learned that most of the items are being recycled and documentation was provided; however there were still items that were not recycled. With this information, it was suggested that a drop- off location be provided on City property for those citizens who still wish to recycle. Mr. Garvie moved to authorize the creation of a recycling drop-off location City on property for FY 07- 08. Mr. Minich seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. FIREFIGHTERS FUND APPOINTMENT Consideration of appointment to the Firefighters Retirement Fund Board of Trustees. Mr. Minich moved to appoint Janet Baggett, 312 Brooks Street SE, to the Firefighters Retirement Board of Trustees for a two-year term until September 30, 2009. Mr. Reeves seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. EMPLOYMENT CONTRACT WITH FINANCE DIRECTOR employment contract of the Consideration of termination of the City Finance Director, Lisa Absher. This item was withdrawn from the agenda. 158 Regular Council 9/ 25/ 07 MAYOR/COUNCIL ANNOUNCEMENTS Councilman Minich encouraged everyone to join in the Heart Walk on Saturday at OWC and the Dog Daze event this Saturday at the Landing. Councilman Hartwell mentioned the American Solutions web cast this Saturday from 12: 00 - 4: 30 pm in the Council Chambers; mentioned Fort Walton Beach was listed as # 1 in the State of Florida for its incorporation of modern technology, high tech capabilities; and