Okaloosa County School Board — Regular Meeting, May 13, 2013 — reading text

Contractors, Inc. for a two (2) year period, July 1, 2013 through June 30, 2015. Public Content The purpose of this bid is to provide lawn care services for all schools within the Okaloosa County School District. Schools were grouped by zone and pricing per cut was based on 22 cuts per year, with exception to properties f/k/a Ocean City Elementary and W.E. Combs/New Heights, which were based on 18 cuts per year. The committee recommended the award of all zones/groups to a single contractor, Gulf Coast Environmental Contractors, Inc. The contract period is for two (2) years, July 1, 2013 through June 30, 2015. A copy of the tabulation and recommendation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TABULATION FOR RFB_13-B05.pdf (166 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all the of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.33 RFB 13-B06 Walk-In Freezer Purchase/Installation & Kitchen Equipment Renovation-Choctawhatchee High School, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $45,702.00 Budgeted : Yes Budget Source : General Funds, project 3510, Sodexo Exclusions Recommended Action : Motion to approve the recommendation of award for RFB 13-B06 Walk-In Freezer Purchase/Installation & Kitchen Equipment Renovation-Choctawhatchee High School. The Committee recommends the award to Kitchen Equipment and Supply Company in the amount of $45,702.00. Public Content The purpose of this bid is to provide all labor, materials and equipment required for the procurement, delivery and installation of a new walk-in freezer and the renovation of the existing side-by-side walk-in freezer/cooler combination unit. The committee recommends the award to Kitchen Equipment and Supply Company in the amount of $45,702.00. A copy of the award tabulation and recommendation is attached. For additional information, please contact Richard D. Norris, Specialist, Food Service at (850) 301-3020. File Attachments RFB-13-B06_TAB.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all the of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.34 Invitation to Bid (ITB): ITB 13-B07 Pest Control Services-District Wide, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,748.53 Budgeted : Yes Budget Source : General Funds, Project 0010 Ground/Beautification Recommended Action : Motion to approve ITB 13-B07 Pest Control Services-District Wide. Awarded vendors are Southland Pest Service, Inc. and Cadenhead Services, Inc. This is a term contract based on fixed pricing for the contract period of five (5) years, July 1, 2013 through June 30, 2018. Public Content The purpose of this bid is to provide pest control services throughout the Okaloosa County School District on a monthly basis, with the exception of fire ant treatment, which is provided annually. The awarded vendors are Southland Pest Service, Inc. and Cadenhead Services, Inc. The contract is for a five (5) year period, beginning July 1, 2013 through June 30, 2018. The award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments ITB_13-B07 PEST CONTROL.pdf (88 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all the of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.35 Exempted Purchase 6 A 1.012(11)(b) BrainPOP, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,449.61 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Tech Software Recommended Action : Motion to approve Exempted Purchase 6 A 1.012(11)(b) BrainPOP for district-wide use in grades K-8. The contract term is 5/15/2013 through 5/15/2014. Public Content This purchase will allow unlimited access to BrainPOP Jr. for grades K-2, district-wide and unlimited access to BrainPOP for grades 3-8, district-wide. BrainPOP is a software program containing animated, curricular content that engages students, supports educators, and bolsters achievement, which can be used in both group and one-on-one settings. The contract period is 5/15/2013 through 5/15/2014. A copy of the quote is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology at (850) 689-7160. File Attachments BrainPOP Quote.pdf (16 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all the of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.36 Exempted Purchase 6 A 1.012(11)(b) Blackboard, presented by Vince Windham, Program Director of Purchasing, and recommended by the Superintendent for approval. Meeting : May 13, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $42,900.00 Budgeted : Yes Budget Source : General Funds, Project 3009, Instructional Tech Software Recommended Action : Motion to approve Exempted Purchase 6 A 1.012(11)(b) Blackboard for district-wide use. The contract period is 7/1/2013 through 6/30/2014. Public Content This purchase will allow district-wide access to both students and teachers to use this web-based software to post documents that are available anytime and anywhere, Also, students can use this system to fully engage and interact with teachers. This system is used to extend the traditional classroom experience to students, as well as for teacher training and special programs, such as ESOL instructor training. The contract period is 7/1/2013 through 6/30/2014. A copy of the quote is attached. For additional information, please contact Duscha Ross, Specialist, Instructional Technology at (850) 689-7160. File Attachments Blackboard Quote.pdf (75 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all the of the Consent Agenda items as recommended by the Superintendent. Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy