Okaloosa County School Board — Regular Meeting, May 24, 2021 — reading text

Yes Budgeted : Yes Budget Source : General Funds, Project 2011 Custodial Services Recommended Action : Motion to approve the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide, effective May 25, 2021. Public Content Request approval of the vendor's request for a price increase for ITB 18-07 Custodial Equipment and Repair Services-District Wide. The price increase is allowable based on contract terms and is due to an increase by the manufacturer. The price increase will be effective May 25, 2021. The contract is used on an as needed basis and funds will be paid from General Funds, Project 2011 Custodial Services. Copies of the vendor's request, acceptance of price increase and revised award tabulation are attached. For additional information, please contact Bill Smith, Program Director, Custodial Services, at (850) 689-7890. File Attachments PRICE INCREASE FOR 18-07.pdf (357 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Sole Source Purchase Over $25,000: Marcraft, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 24, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,595.00 Budgeted : Yes Budget Source : Federal Funds, Project 1484 HEERF - Institutional Recommended Action : Motion to approve the purchase of software, hardware and materials from Marcraft to update and complete the Cyber Security Program at Okaloosa  Technical College, in the amount of $37,595.00. Public Content Request approval to purchase software, hardware and materials from Marcraft in the amount of $37,595.00 to update and complete the Cyber Security Program at Okaloosa Technical College. This is a sole source purchase 6A-1.012(12)(d). Funding will be paid from Federal Funds, Project 1484 HEERF - Institutional. Copies of the quote and sole source documentation are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College, at (850) 833-3500. File Attachments MARCRAFT QUOTE.pdf (970 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 ITB 21-11 Installation of New Sewer and Drain Lines at Choctawhatchee High School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 24, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $96,742.00 Budgeted : Yes Budget Source : Capital Funds, Project 3391 Choctaw HS - Sewer System Recommended Action : Motion to approve the committee's recommendation to award ITB 21-11 Installation of New Sewer and Drain Lines at Choctawhatchee High School to Harold Gaines, LLC in the amount of $96,742.00. Public Content Request approval of the committee's recommendation to award ITB 21-11 Installation of New Sewer and Drain Lines at Choctawhatchee High School to Harold Gaines, LLC in the amount of $96,742.00. The contract was originally awarded to Grandstaff Plumbing & Gas, Inc. in the amount of $79,500.00; however, after extensive evaluation of the project the vendor withdrew their bid. The bid was re-awarded to the second lowest responsive and responsible bidder Harold Gaines, LLC. Funds will be paid from Capital Funds, Project 3391 Choctaw HS - Sewer System. Copies of the bid document and award tabulation documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services. File Attachments ITB 21-11.pdf (1,079 KB) ITB 21-11 AWARD TABULATION DOCUMENTS.PDF (326 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: International Restaurant Distributors, Inc., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 24, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,358.09 Budgeted : Yes Budget Source : Federal Funds, Project 1511 NSLP Equipment Assistance Grant Recommended Action : Motion to approve the purchase of cafeteria equipment from International Restaurant Distributors, Inc., $12,324.20 for Edwins Elementary School and $13,033.89 for Longwood Elementary School, for a total amount of $25,358.09. Public Content Request approval to purchase cafeteria equipment from International Restaurant Distributors, Inc., $12,324.20 for Edwins ES and $13,033.89 for Longwood ES, for a total of $25,358.09. The purchase is made through Osceola County School Board bid #SDOC-18-B- 073-LH Large Kitchen Equipment. Funds will be paid from Federal Funds, Project 1511 NSLP Equipment Assistance Grant. Copies of the quotes are attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments IRD QUOTE-EDWINS ES.pdf (323 KB) IRD QUOTE-LONGWOOD ES.pdf (308 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Lamar White, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Howard Technology Solutions, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : May 24, 2021 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $34,240.00 Budgeted : Yes Budget Source : Federal Funds, Project 1401 Title I - Part A Recommended Action : Motion to approve the purchase of audio visual equipment from Howard Technology Solutions for Pryor Middle School in the amount of $34,240.00. Public Content Request approval of the purchase of audio visual equipment from Howard Technology Solutions for Pryor MS in the amount of $34,240.00. The purchase is made through State of Florida