Okaloosa County BOCC — May 20, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 20, 2014 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: American Suncraft Change Order #2 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: Staff requests BCC approval to extend the contract time and approve Change Order #2, Repair and Paint Countryview and Bluewater Tanks (2014) for American Suncraft Construction, Inc. BACKGROUND: Bids were taken on February 5, 2014 for the painting and minor repairs of the Countryview and Bluewater Tanks. The lowest responsive and responsible bidder was American Suncraft Construction, Inc. of Medway, OH. A contract in the amount of $543,475.00 was awarded to American Suncraft in March 2014. Work is now under way, and American Suncraft is almost complete with the painting of Countryview Tank; Bluewater Tank painting has not yet begin. In addition, early in the project several repair items were discovered and were added in Change Order #1 (total addition of $4,800.00). The original intent of the contract time of only 120 days to substantial completion was that the contractor would be able to paint both tanks simultaneously (as they are in separate service areas) and be finished with both by early summer and the beginning of hurricane season. However, due to delays in relocating antennas (for the OCWS radio read meters and the Sheriff’s Department communications) from the Bluewater Tank to the monopole co-located on the tank site, the Contractor was unable to begin work on the Bluewater Tank in a timely fashion. In addition, the extraordinarily cold, then wet weather we have had during late winter and spring greatly delayed the progress of the project. It is standard practice in coastal areas to drain and paint water tanks during the winter months and have them back in service by the beginning of hurricane season. Although water tanks are designed to withstand strong winds empty, they are infinitely sturdier when filled with water. OCWS would prefer not to have the Bluewater Tank empty during the coming hurricane season. American Suncraft has volunteered to de-mobilize from the project and re-mobilize to Okaloosa County in the winter of 2014 to complete the paint and repair of the Bluewater Tank at no additional expense to Okaloosa County. In addition, there are four tanks in the system that will be due for their FDEP required five year cleaning and inspection by late 2014 and early 2015 and Suncraft has agreed to add the cleaning and inspections (as outlined in the attached summary) to their contract for $19,220.00. These prices are well within line with those of similar cleaning and inspections in prior years’ contracts. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute Change Order #2 for $19,220.00 and add 240 days to the total contract time to accommodate completion of the Bluewater Tank and cleaning and inspection of four other tanks in the winter of 2014-15. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator