Okaloosa County BOCC — May 4, 2013 — Compare version 5 with original — reading text

that employee is required to pay for all such calls. Employees in such circumstances are required to assist the wireless communication device representative for their Department/Division in differentiating between business related and personal calls, and to remit the full amount owed for personal calls within 30 days of first notification. Reimbursements shall be made at the contract rate per minute. A copy of the invoice highlighting personal calls indicating a total for each month, cash or a check payable to Okaloosa County Board of County Commissioners shall be submitted to the respective department (to be forwarded to Finance) for all personal calls. d. The County reserves the right to monitor and audit the use of all County issued wireless communication devices. Revised – 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 30  f. Reasonable precautions should be made to prevent theft and vandalism. g. Wireless communication devices should not be used when a less costly alternative is safe, convenient, and readily available. h. All expenses for the use of such technology by the County for County related use shall be paid from the operating budget of the receiving department or division. 2. Monitoring & Control: a. By reviewing monthly schedules of wireless communication device activity, immediate supervisors, and department/division heads should monitor the use to ensure they are being used appropriately. b. Each user shall review monthly service billings to determine and remit, as appropriate, a payment at the rate listed per minute per call under item C that is of a non-county related purpose. c. Inappropriate use of wireless communication devices shall be reported to the respective department head and dealt with. 3. County Officials, Employees and/or Department Division Responsibilities: a. Those County officials and employees who are issued a wireless communication device shall be responsible for the operation, condition and security of that device while it is in their possession. The County official or employee shall take all necessary precautions to ensure that the device is not subjected to conditions that would adversely affect the device or for which it was not designed. b. Each department shall be responsible for maintaining inventory for each wireless communication device purchased by their department. c. Upon termination of employment or upon the termination of tenure in office with Okaloosa County, it shall be the responsibility of the County official or employee to whom a wireless communication device is assigned to return said device to their supervisor or to their Department Property Custodian prior to their last date of employment or service in office. Failure to do so may result in the cost of the device being withheld from the said County official’s or employee’s final paycheck until such time as said wireless communication device is returned to Okaloosa County. C. RATE The wireless communication device minute rate will be established by the County Administrator and may be based upon comparable industry standards for wireless communication device service or on the standard basic service level rates, minutes, and features provided for County issued wireless communication devices from an approved County wireless communication device service provider. The current per minute reimbursement rate is $ .09. NOTE: Personal calls that are Mobile to Mobile (MM) or Link to Link (PTT) do not require reimbursement. Revised – 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 30  OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS COUNTY ISSUED WIRELESS COMMUNICATION DEVICE USAGE AGREEMENT CERTIFICATION POLICIES/RESPONSIBILITIES COUNTY OFFICIAL/EMPLOYEE CERTIFICATION I hereby certify by my signature that I have been provided a copy of the County policy for Wireless Communication Device; that I have read and understand the requirements contained therein; and that I agree to comply with the requirements of the policy as now written or amended in the future. Printed Name of Authorized User: Signature of Authorized User: Date: Name of Department: Type of Equipment Requested: PDA (Blackberry), Cellular, Push to Talk Radio (Link), Pager, Air Card (Circle all that apply) APPROVED BY: Department Director’s Signature: Date: Requesting Department complete the following information & fax to: Purchasing Dept. @ 850-689-5970 Wireless Communication Device: Mfr Model Serial #: Wireless Telephone #: Revised – 11/09/98, 03/21/00, 09/18/01, 03/19/02, 09/07/04, 05/15/07, 09/04/07, 09/03/08, 09/12/2011 30