Okaloosa County BOCC — July 28, 2015 — Agenda Packet — reading text

cost-effective organization designed to provide quality programs, services and facilities consistent with the goals and objectives of the community. To increase engagement with our customers and citizens through a variety of media outlets. KEY OBJECTIVES: 1. Enhance and maintain internal controls in administering assigned responsibilities in accordance with applicable laws, rules, regulations, contracts, grant agreements, and guidelines. 2. Complete multi-year implementation plan for future distribution of RESTORE Act funds for Board-approved proposals; submit projects to the U.S. Treasury for funds disbursement 3. Transition Okaloosa County to a Hybrid Program/Performance-based budget in all county departments 4. To incorporate technological advances into department business while maintaining rigid controls on cost Packet Pg. 7 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY14/15 FY15/16 FY15/16 FTEs for County Administrator 1 1 1 FTEs for Administrator Support 3 3 3 Input FTEs for Budget Management 0 1 1 FTEs for Public Information 1 1 1 FTEs for Grant Coordination 0 1 1 Balanced budget created 1 1 1 Number of BCC agendas created 25 26 26 Number of workshop agendas created. 19 15 15 Output Number of press releases created 196 141 141 Number of Social Media (Twitter, Facebook) posts 330 410 410 Media Inquiries 130 120 120 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 2 2 2 3 Full-time Management & Professional 3 3 3 3 Total 5 5 5 6 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $407,591 $370,431 $338,373 $614,240 $275,867 81.5% Operating Expenses $36,078 $35,182 $35,136 $40,628 $5,492 15.6% Capital Outlay $0 $0 $3,000 $0 -$3,000 -100.0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $443,669 $405,613 $376,509 $654,868 $278,359 73.9% Packet Pg. 8 ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $345,811 $274,545 $455,387 $180,842 65.9% Added Deputy Administrator, Budget/Compliance, and Grant Coordinator positions 20 BENEFITS $94,454 $63,828 $158,853 $95,025 148.9% Increase due to all employees on County Health Insurance 34 CONTRACT SERVICES $0 $0 $15,000 $15,000 0% 40 TRAVEL & PER DIEM $3,400 $3,850 $6,300 $2,450 63.6% Additional travel expenses for Deputy County Administrator 41 COMMUNICATIONS SERVICES $1,500 $1,500 $2,100 $600 40.0% 42 FREIGHT & POSTAGE $150 $150 $200 $50 33.3% 44 RENTS & LEASES $20,064 $20,435 $0 -$20,435 -100.0% Rent savings from relocation to Shalimar Administrative Building 45 RISK MANAGEMENT ALLOCATION $4,648 $5,201 $3,529 -$1,672 -32.1% Additional cost of 4G service for iPads 46 REPAIR & MAINTENANCE $0 $0 $1,300 $1,300 0% Property Insurance reallocation 47 PRINTING & BINDING $3,500 $500 $500 $0 0% 48 PROMOTIONAL ACTIVITY $50 $0 $0 $0 0% 49 MISCELLANEOUS CHARGES $200 $300 $500 $200 66.7% 51 OFFICE SUPPLIES $1,050 $1,100 $2,000 $900 81.8% 52 OPERATING SUPPLIES $4,411 $600 $6,699 $6,099 1016.5% Additional fuel and maintenance for County Administrator vehicle 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $2,500 $1,000 $1,500 $500 50.0% 55 TRAINING & EDUCATION EXPENSES $700 $500 $1,000 $500 100.0% 60 CAPITAL OUTLAY $0 $3,000 $0 -$3,000 -100.0% Eliminated need for copier through centralization of resources at new admin building TOTAL $482,438 $376,509 $654,868 $278,359 73.9% Packet Pg. 9  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 28, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Library Cooperative The attached document provides the Performance Based Budget for the Library Cooperative. Packet Pg. 10  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: CULTURE/RECREATION DEPARTMENT/PROGRAM: LIBRARY COOPERATIVE PROGRAM DESCRIPTION: The Okaloosa County Public Library Cooperative is an independent inter- governmental agency governed by a board of seven appointed members. It is a partnership between the cities of Crestview, Destin, Fort Walton Beach, Niceville, Mary Esther, Valparaiso and Okaloosa County to provide library services for all county residents. REVENUE: The Library Cooperative is funded within the General Fund. A transfer-in from the Debt Service Fund provides funding for the Library Cooperative. Anticipated Board support for Fiscal Year 2016 is $630,482. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø More than 41,000 people attended over 1,800 educational and engaging classes, workshops and events. Ø Borrowing of eBooks and eAudiobooks increased 230% from FY13 to FY14, and is on track to increase an additional 56% in FY15. Ø Partnered with the Okaloosa STEMM Academy to streamline delivery of public library books to students at the school, which does not have a media center. Ø Implemented online research tools, academic skills classes and live tutoring to increase student success. Ø Upgraded all public access computers to provide current technology required by students and job seekers in today’s computer-based environment. Ø Redesigned Website and upgraded catalog to enhance the delivery of self-directed education with improved convenience, effectiveness and efficiency for customers and staff. Ø Positioned libraries as partners in public safety education and disaster recovery through customer education initiatives and installation of mobile device charging stations. Ø Mitigated impact upon customers of closure/ reduced operations of Mary Esther Library due to natural disaster through coordination of member library resources. PROGRAM GOAL: The Okaloosa County Public Library Cooperative (OCPLC) is a major component of Okaloosa County’s strong education system of schools, colleges, universities and libraries. We deliver high quality public education for all residents regardless of age, background, or means. We provide equal access to self-directed education, research assistance and instruction, and enriching and enlightening experiences.. KEY OBJECTIVES: 1. Coordinate library service among members to ensure equal access to high-quality public education. 2. Provide fiction and nonfiction materials in all formats to meet diverse educational and cultural needs. 3. Supplement and enhance school system curriculum to optimize student achievement with access to computers, wireless Internet, online research tools, study spaces and personal research assistance. 4. Teach reading and technology literacy in residents of all ages, beginning with the very young. 5. Encourage economic growth and workforce development through seminars, specialized research tools, and library materials that address needs of job seekers and area businesses. Packet Pg. 11  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13/14 FY14/15 FY15/16 Number of Full-Time Equivalents (FTEs) 1 1 1 Input Access to Service Outlets, Square Foot per Capita .45 .45 .45 Circulation Totals 748,566 760,566 765,000 Output Library Material Holdings 314,428 316,400