Okaloosa County BOCC — July 28, 2015 — Agenda Packet — reading text

Fiscal Year 2015-16 Budget Workshop Agenda Okaloosa County Board of Commissioners Tuesday, July 28, 2015– 8:30 AM Water & Sewer Administration Building I. Update from Previous Workshop II. Board of County Commissioners Page - 2 III. County Administrator Page - 6 IV. Library Cooperative Page - 10 V. Purchasing Page - 14 VI. Human Resources Page - 20 VII. Veteran's Services Page - 32 VIII. Risk Management Page - 36 IX. Agriculture/Extension Page - 45 X. Information Systems Page - 50 XI. Tentative Millage Discussion XII. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Revised: 7/24/2015 2:56 PM Page 1 of 1  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 28, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Board of County Commissioners The attached document provides the Program Based Budget for the Board of County Commissioners Department. Packet Pg. 2  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: BOARD OF COUNTY COMMISSIONERS PROGRAM DESCRIPTION: The Board of County Commissioners is the chief legislative and governing body for Okaloosa County. The Board formulates policy and directs the County Administrator and County staff to implement their policies. The Commission consists of five elected members. REVENUE: Board of County Commissioners is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Developed and transmitted state legislative priorities and infrastructure construction projects. Ø Passed a bond resolution securing funding for the construction of administrative facility to house Tax Collector, Property Appraiser, Supervisor of Elections, and various BCC departments. Ø Oversaw completion of follow-up audits of TDD and BCC departments. Ø Drafted annual priorities to include infrastructure priorities, economic development opportunities, and refocus on the customer PROGRAM GOAL: Formulate public policy to meet community needs and provide effective, efficient government. To consider, evaluate and make wise decisions on county business. To improve delivery of public services to the highest level possible and to capitalize on alternative revenue generation without increasing the tax burden on our citizens. KEY OBJECTIVES: 1. To formulate public policy while always being mindful of Sunshine Laws and citizen accountability. 2. To decide on county business after doing due diligence on the subject. 3. To maintain and increase revenue streams without increasing the tax burden. 4. To enhance county government’s public image. 5. To increase public awareness of issues and opportunities. Packet Pg. 3 PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY13/14 FY14/15 FY15/16 FTEs for Public Information 1 1 1 FTEs for Board support 3 3 3 Number of meeting summaries produced 24 26 26 Number of regular Board meetings held 24 26 26 Number of Workshops held 4 12 12 Packet Pg. 4 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Elected Official 5 5 5 5 Full-time Administrative & Support 4 4 4 4 Total 9 9 9 9 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $580,438 $673,845 $709,377 $749,154 $39,777 5.6% Operating Expenses $140,761 $119,046 $120,011 $71,765 -$48,246 -40.2% Capital Outlay $0 $0 $0 $30,000 $30,000 0% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $0 $0 0% Total $721,199 $792,891 $829,388 $850,919 $21,531 2.6% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $450,877 $473,541 $476,832 $3,291 0.7% Employee compensation increases 20 BENEFITS $193,230 $235,836 $272,322 $36,486 15.5% Increase due to all employees on County Health Insurance 31 PROFESSONAL SERVICES $0 $300 $300 $0 0% 40 TRAVEL & PER DIEM $25,300 $25,800 $20,900 -$4,900 -19.0% Adjustments to Commissioner travel based on recommendation from Auditor General 41 COMMUNICATIONS SERVICES $4,100 $2,500 $3,000 $0 20.0% 42 FREIGHT & POSTAGE $750 $500 $500 $0 0% 44 RENTS & LEASES $52,634 $53,605 $0 -$53,605 -100.0% Rent savings from relocation to Shalimar Administrative Building 45 RISK MANAGEMENT ALLOCATION $6,446 $7,212 $16,674 $9,462 131.2% Property Insurance reallocation 46 REPAIR & MAINTENANCE $4,423 $4,285 $4,507 $222 5.2% 47 PRINTING & BINDING $1,000 $500 $1,000 $500 100.0% 48 PROMOTIONAL ACTIVITIES $150 $150 $150 $0 0% 49 MISCELLANEOUS CHARGES $2,000 $1,250 $1,100 -$150 -12.0% 51 OFFICE SUPPLIES $2,500 $1,500 $2,000 $500 33.3% 52 OPERATING SUPPLIES $11,365 $10,609 $9,834 $775 -7.3% 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $8,800 $8,800 $8,800 $0 0% 55 TRAINING & EDUCATION EXPENSES $3,000 $3,000 $3,000 $0 0% TOTAL $766,575 $829,388 $850,919 $21,531 2.6% Packet Pg. 5  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: July 28, 2015 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: County Administrator The attached document provides the Program Based Budget for the County Administrator Department. Packet Pg. 6  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: GENERAL GOVERNMENT DEPARTMENT/PROGRAM: COUNTY ADMINISTRATOR’S OFFICE PROGRAM DESCRIPTION: The County Administrator serves as the administrative head of the county and, with the exception of the County Attorney, is responsible for the administration and operations of all departments under the direction of the Board of County Commissioners. REVENUE: The County Administrator is funded within the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Developed and provided a balanced budget consistent with Board directives and expectations. Ø Added Deputy County Administrator position; strengthened risk mitigation and fraud prevention Ø Hosted Management Retreat at Emerald Coast Convention Center; facilitated departmental staff training Ø Built State and Federal legislative priorities based on Board direction Ø Continued to work with Florida Association of Counties on Department of Juvenile Justice resolution Ø Effectively managed 16 county departments consisting of over 700 employees Ø Interfaced with State AGO on two follow-up audits; drafted County responses for Board approval Ø Researched, redesigned, and updated County Website; initiated to engage public and make site more intuitive while providing easier access to information Ø Opened County Commissioner Facebook Page; linked with Twitter; added EMS and Bear Sightings pages to Public Safety Pages Ø Created Centennial Facebook page in celebration of Okaloosa County 2015 Centennial PROGRAM GOAL: To ensure that Okaloosa County government is a superior, efficient and