Okaloosa County BOCC — April 15, 2014 — Minutes — reading text

grant documents during term of grant 11. Corrections: Final payment on Contract #C10-1816 - COR to Corizon Health, Inc. for inmate health services in the amount of $386,863.79 12. Growth Management: Reappointment of John G. "Buddy" Gordon, Jr. to Construction Competency Board for three - year term 13. Growth Management: Reappointment of Todd McGirr to Mechanical Competency Board for three-year term 14. Public Safety: Interlocal Agreement with City of Fort Walton Beach for Advanced Life Support Fire Engine Partnership Program 15. Public Safety: Inter local Agreement with Okaloosa Island Fire Di strict for Advanced Life Support Fire Engine Partnership Program 16. Public Safety: Direct payment to Airgas for outstanding invoices totaling $6,273.62 (December 2013 for $3,181.94 and January 2014 for $3,091.68) 17. Public Safety: Proclamation designating April 13 - 19 as National Telecommunicators Week 18. Public Safety: Renewal of Certificate of Public Convenience and Necessity for Rocky Mountain Holdings, LLC d/b/a Air Methods (Air Medical Transportation Service) 19. Purchasing: Authorization for Chairman to execute contract with R&E Farms for biosolids removal and transportation 20. Purchasing: Recommendation to award bid for air - cooled chiller at the County Jail to W. D. Rogers Mechanical Contractors and authorization for Chairman to execute contract 21. Purchasing: Auction of surplus items 22. Human Resources: Recommended settlement of worker's compensation claim with Steven St . Clery, including Chairman executing settlement agreement 23. Human Resources: Recommendation from Risk Management to bind and purchase coverage for county property, boiler & machinery, and terrorism insurance 24. Public Works: Request from Best Western of Fort Walton Beach for Qualified Beach Vendor Certificate for calendar year 2014 25. Public Works: Request from Southern Beach Management for Qualified Beach Vendor Certificate and QBV Beach Vehicle Permit for calendar year 2014 March 18, 2014 - 6- Minute Book 70, Page 287 Okaloosa County Board of County Commissioners 26. Public Works: Request from Barefoot Weddings for Qualified Beach Vendor Certificate for calendar year 2014 27. Public Works: Request from Sunset Beach Service for Qualified Beach Vendor Certificate for calendar year 2014 28. Public Works: Request from Island Sands Weddings for Qualified Beach Vendor Certificate for calendar year 2014 29. Public Works: Approval to set public hearing on April 15, 2014 to consider request of Steve Bennett to vacate portion of Second Avenue right - of - way and portion of east - west alley in Block 2 of the Townsite of Port Dixie 30. Public Works: Approval to set public hearing on April 15, 2014 to consider request of Stephen Kennedy to vacate portion of Nutmeg Avenue right - of - way between Blocks 24 and 25 as platted in Valparaiso Realty Company's Pine Crest Addition to Valparaiso 5 yeas. GROWTH MANAGEMENT - FINAL PLAT APPROVAL FOR BROWNSTONES PHASE I AT KELLY PLANTATION Mr. Elliot Kampert, Growth Management Director, presented the Final Plat for Brownstones Phase I at Kelly Plantat i on for consideration. The Brownstones Phase I is a four - lot single - family attached (townhomes) residential subdivision submitted by Matt Zinke with Gustin, Cothern & Tucker on behalf of property owner KPH3, LLC. A general location of the property is north of Kelly Plantation Drive, west of One Water Place Condominium in Destin. Mr. Boyles made motion, seconded by Mr. Amunds, to grant final plat approval for the Brownstones Phase I. 5 yeas. GROWTH MANAGEMENT TRANSIT ASSISTANCE REQUEST LETTERS TO MUNICIPALITIES Mr. Kampert stated the Board will soon begin developing the Fiscal Year 2015 budget and will need to know to what extent the cities will participate in the public transit system. He asked for approval of the draft letters to be sent to the mayors of each municipality in this regard. Mr. Kampert noted there has been much discussion at the staff level between the county's and the cities' personnel. Mr. Parisot made motion, seconded by Mr. Boyles, to authorize the Chairman to execute the letters to the mayors of the municipalit i es. 5 yeas. March 18, 2014 -7- Minute Book 70, Page 288 Okaloosa County Board of County Commissioners TOURIST DEVELOPMENT - REVISED STRATEGIC MARKETING PLAN Mr. Ed Schroeder, Tourist Development Department (TDD) Director, stated any changes to the Strategic Marketing Plan must be presented to the Board for approval in the form of a resolution . He explained the Board approved a $2.6 Million Strategic Marketing Plan in November 2013; however, the department's adopted budget for promotional activities totals $3.5 Million. He said the $900,000 difference is attributable to $534,000 in marketing activities performed in - house by TDD staff and $375,000 in special event and sponsorship funding. Mr. Schroeder said in the existing $2.6 Million plan, they are going to re-allocate some marketing funds which could be better used in leisure marketing events. Secondly, there is a proposal to create an In-House Marketing Commission. And, he said the third item concerns special event sponsorship funding. Mr. Schroeder spoke briefly about a category identified as "last minute deals." Mr. Parisot commented he has been in favor of the in-house marketing/advertising concept for a long time. It was his belief it could be done in - house at a lower cost than what the consultants charge. Mr. Pari sot referred to the section on entertainment expenses/meals for meetings and urged caution, suggesting it be limited to the current per diem and meal allocations. Mr. Schroeder responded that he totally agrees. Mr. Boyles stated he appreciates Mr. Schroeder "walking the halls" to discuss this item before the meeting but he is struggling to get a level of comfort and confidence regarding the use of TDC funds. He said it is difficult to grasp and it is important for the Tourist Development Council (TDC) to review. Upon inquiry by Mr. Boyles, Mr. Schroeder verified the TDC has reviewed and recommended approval of the in-house marketing plan at the proposed expenditure levels. Mr. Boyles said he understands the Film Commission is a one - person operation and he would like to learn more about this process. He requested the contractor (Ms. Gail Morgan) come to a meeting to introduce herself, talk about the successes and the weaknesses, and help him and the public understand what she does for $67,000 a year. Mr. Schroeder welcomed that opportunity. March 18, 2014 - 8- Minute Book 7 0, Page 289 Okaloosa County Board of County Commissioners Mr. Parisot made motion, seconded by Mr. Harris, to adopt a resolution for the revised Strategic Marketing Plan. 5 yeas. RESOLUTION NO. 14 - 69 TOURIST DEVELOPMENT - PETER MAYER ADVERTISING TASK ORDER NO. 132 Mr. Schroeder presented Peter Mayer Advertising Task Order No. 132 in the amount of $107, 114 for consideration. This task order is for the production and execution of two new 30 - second and two new 15 - second television spots. He stated the TDC recommended approval of this task order for the "Brand Campaign Television Spots" at its February 27, 2014 meeting. Upon inquiry by Mr. Amunds, Mr. Schroeder told how verification will be done on running the television spots. He added that a Destin Fishing Rodeo spot will be added to the rotation. Mr. Amunds made motion, seconded by Mr. Parisot, to approve Task Order #132 with Peter Mayer Advertising. 5 yeas. TOURIST DEVELOPMENT - FY 2013 FOURTH QUARTER EXPENDITURE REPORT Mr. Schroeder termed this agenda item and the next one to be of a housekeeping nature. He said last October the Fiscal Year 2013 fourth quarter expenditure report for tourist development taxes should have been presented to the Board but was not, perhaps, because of the change in TDD leadership. Mr. Boyles made motion, seconded by Mr. Pari sot, to approve this report. 5 yeas. TOURIST DEVELOPMENT - TOURIST DEVELOPMENT TAX FINANCIAL UPDATE Mr. Schroeder presented the financial update for the first quarter of Fiscal Year 2013 - 14. He pointed out the new format of the report was discussed by the TDC and the report was approved on February 27, 2014. Mr. Boyles made motion, seconded by Mr. Pari sot, to approve the report. Mr. Pari sot stated he would like for the Urban Corridor Grant to be moved to the Growth Management Department in the future. Mr. Windes remarked the Board can review that suggestion. 5 yeas. TOURIST DEVELOPMENT - REALLOCATION OF FIRST PERCENTAGE RESERVES Mr. Schroeder stated the Western Destin Beach Restoration Project was not budgeted in Fiscal Year 2014 and the Fiscal Year 2013 available balance of $562,103 was carried forward. He March 18, 2014 -9 - Minute Book 70, Page 290 Okaloosa County Board of County Commissioners asked for these remaining funds to be transferred from the 1175 - 59910 Reserves Account to the 1175 - 581702 Project Expenditures Account in order to complete the project. Mr. Schroeder stated the TDC approved this item at its February 27, 2014 meeting. Mr. Parisot made motion, seconded by Mr. Boyles, to approve the department head's recommendation. 5 yeas. TOURIST DEVELOPMENT - POCKET RANGER APP Mr. Schroeder stated the department has been presented with an extraordinary opportunity. He explained the Emerald Coast can be showcased as the signature beach in the Pocket Ranger app for the State of Florida at an annual cost of $15,000. Mr. Schroeder said this marketing opportunity is not part of the original marketing plan but can be considered with the amendments passed earlier in the meeting. Mr. Amunds posed questions about advance payments, referring to the Auditor General's Report. It was his understanding a discounted payment could be made in advance, noting payment would not be made until the app was up and live. Mr. Schroeder replied he is not sure if that applies to this type of advertising. Mr. Harris pointed out Mr. Schroeder was not here when the Auditor General's Office dinged us and said we must pay after the fact. Mr. Boyles commented that a discounted rate is not the issue for him but he would like to come to grips with the process. He said an "unanticipated activity" does not mean we bypass the TDC. Mr. Boyles stated he regrets this is a time-sensitive item, reiterating that he is not comfortable with signing off on this item without review and comment from the TDC. Mr. Schroeder said the revised Strategic Marketing Plan places a limit on expenditures of $35,000 or less. He commented that he and the County Administrator would approve any of these type expenditures ("last minute deals"). Mr. Schroeder stated anything above the $35,000 limit would go before the TDC first. He advised expenditures falling in this category would be referred to the TDC at the following meeting. Mr. Boyles asked what will happen if the TDC does not recommend approval at that time. Mr. Schroeder said they will present it to the TDC Chairman before he and Mr. Padgett sign off on it. He added if the TDC thinks it is a bad idea, they probably would not go forward with it. March 18, 2014 - 10 - Minute Book 70, Page 291 Okaloosa County Board of County Commissioners Mr. Parisot said it is basically an advertising package which would cost