Okaloosa County BOCC — January 7, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: January 7, 2014 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Amendment to Contract C06-1346-PW DEPARTMENT: Public Works BCC DISTRICT: STATEMENT OF ISSUE: On 12/6/13, the Chairman executed an amendment to contract C06- 1346-PW that included a list of task orders with HDR Engineering extending the task order duration beyond the contract expiration date of September 30, 2013. Three HDR task orders (TO49, TO-71 and TO-72) were omitted from the list and have ongoing work and need to be extended to complete the scope of work. BACKGROUND: A number of contracts including C06-1346-PW expired on September 30, 2013 that had task orders assigned to them with ongoing work that could not be completed before the contract expired. Contract C06-1346-PW with HDR Engineering was among those contracts that had multiple ongoing task orders. A list of open task orders with ongoing work for each contract was developed and presented to the Board for approval to amend the affected contract. After approval, amendments to each affected contract were prepared and executed by the Chairman. Three HDR task orders (TO-49 - Niceville LF Well Installation, TO-71 - Wright Landfill Semiannual Water Quality Reporting and TO-72 - Niceville Landfill Semiannual Water Quality Reporting) were omitted from the list and need to be extended to complete the contracted scope of work. OPTIONS: Approve/Disapprove RECOMMENDATIONS: Staff recommends the Board approve the request to extend the term of contract C06-1346-PW for the completion of TO-49, TO-71 and TO-72. The completion dates for these task orders is 6/30/14. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator