Fort Walton Beach Council agenda — 02-23-2010 Regular — reading text

from February 9, 2010 until February 9, 2014. Mr. Rynearson seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor Miller absent). AGREEMENT WITH PUBLIC FINANCIAL MANAGEMENT, INC. - FINANCIAL ADVISOR Authority for City Manager to execute an Agreement with Public Financial Management, Inc. The Finance Director mentioned staff is currently researching the possibility of refunding current Bond' s and refinancing existing debt, and also refunding opportunities. She said an agreement with a Financial Advisory will allow staff to call them for consultation during the analysis and the cost will depend on the project involved. The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Garvie moved to authorize the City Manager to execute the proposed agreement with Public Financial Management, Inc. (PFM) for financial advisory services. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent). 6-  Regular Council 2 -9 -10 86 AGREEMENT WITH NABORS, GIBLIN, & NICKERSON - BOND COUNSEL Authority for City Manager to execute an Agreement with Nabors, Giblin & Nickerson. The Mayor opened the floor for public input. As no one wished to speak public input was closed. Mr. Garvie moved to authorize the City Manager to execute the proposed agreement with Nabors, Giblin & Nickerson for bond counsel services. Mr. Patterson seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor Miller absent). CODE ENFORCEMENT SETTLEMENT - 322 VISTA STREET Settlement of Code Enforcement Case – 322 Vista Street NW. Tim Bolduc, Development Services Manager, advised there has been a request to settle a code enforcement case against 322 Vista Street NW. He gave a quick overview of the code enforcement case on the property that was found in violation of multiple building and City code requirements on May 13, 1998 and was assessed administrative fee and fines until the property was found in compliance May 6, 1999, and remains in compliance. The Mayor opened the floor for public input. Sam Buscarello, brother of the deceased property owner Paul Buscarello, said his brother was handicapped and could not take care of the property as he should. He respectfully requested Council consider his request that the fines be lowed and the lien released. As no one else wished to speak public input was closed. Mr. Garvie moved to approve and accept payment of $1, 640 as full settlement of the liens which have an accrued total of $7,300 against the property at 322 Vista Street SW and authorize the Mayor to execute a Release of Lien upon receipt of the full payment of $ 1, 640. Mr. Reeves seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Nabors, Patterson, and Rynearson in favor (Miller absent). MAYOR/ COUNCIL COMMENTS Mr. Rynearson relayed he did not like to forgive fines but in this case he agreed, especially after reading Mr. Buscarello' s letter. Mr. Reeves agreed he did not like to forgive fines in any way but he has realized there are cases that are the exception. Mr. Garvie mentioned he continues to work on the recycling issue to see if the City can move forward to alter their recycling efforts. Mr. Patterson mentioned his trip to a National League of Cities seminar where it was discussed that Cities can expect 36 more months of problems; that Tallahassee and the federal government will cut back on grants and revenue sharing, and the Cities will have a hard time balancing their budgets for the next three to four years. He thought maybe the City should form a committee to go through the budget and come to Council on what they would like to see cut. He thought getting the citizens involved to let them have input on the budget is the key, where they can look at last years budget and come back with recommendations. 7- Regular Council 87 2 -9 -10 MAYORWOUNCIL COMMENTS coat. The Mayor agreed it is necessary to have citizens involved and suggested as an alternative each citizen could review the budget on an individual basis and provide their input; that the City could put out the word that the City is getting ready to review the budget for next fiscal year. Mr. Patterson mentioned the City could put out an invitation to ask the citizens for help and bring Council some solutions. The Mayor mentioned the EDC worked hard to make Combs New Heights an Innovation Center for the new Incubator project at UWF; mentioned the Police Department' s swearing in ceremony for a new police officer and the Annual Awards banquet; mentioned the yearly report from the Friends of the Museum and the welcome reception for the new Museum Manager that was held; commended city staff for their quick response on the recent water line break on Eglin Parkway and noted this is another example of the need to work on the City' s infrastructure; asked Council to review the Northwest Florida League of Cities Excellence Awards as it will be placed on the February 23rd agenda for consideration; noted there is an opportunity to join a long list of people opposing Amendment 4 and it 23rd will be placed on the February agenda to discuss whether or not to add the City' s name to those opposing Amendment 4 (proposed Constitutional Amendment that would require voter approval of all changes to local comprehensive plan land -use plans); and mentioned that the Board of County Commissioners will discuss Charter governments at their 6: 00 p.m. meeting tonight, and gave reassurance that a County Charter government is not a threat to the City. Mr. Garvie commented citizen access to the budget is good but there is no one to explain it to them and agreed with Mr. Patterson. ADJOURNMENT There being no further business, the meeting adjourned at 6: 53 p.m. APPROVED: MAYOR: ATTEST: CITY CLERK ddm 8-  CITY COUNCIL MEETING February 23, 2010 Consent Agenda Grounds Maintenance Bid Award Synopsis: Awards $ 34,200 grounds maintenance bid to Advanced Lawn Control Agenda Item Number: 3. 2  CITY OF FORT WAL TON SFACH Memorandum To: Bob Mearns, City Manager From: Brandy Wunker, Finance Director Subject: ITB 10 -006 —Grounds Maintenance Date: February 5, 2010 L BACKGROUND : 1. 1. The City of Fort Walton Beach contracts out the grounds maintenance for various areas in the CRA including: Medians 1 - 8 along Hwy 98, Lion' s Park, Medians 1 - 4 along Eglin Parkway, Downtown litter control, including all bump -outs, Downtown Parking lots, the Landing and Sound Park bedding areas, walkway areas, and park litter control. 1. 2. The previous grounds maintenance contracts expired on December 31, 2009. Due to changes in the scope of service, the City issued an Invitation to Bid ITB) 10 -003 for Grounds Maintenance on November 16, 2009. 1. 3. Due to inconsistencies in the original bid document regarding evaluation criteria and scoring methodology, City Council rejected all proposals for ITB 10 -003. 2. DISCUSSION: 2. 1. On January 15, 2010, the City reissued the Grounds Maintenance ITB ( 10- 006). All sealed bids were opened on January 29, 2010. The City received eleven ( 11) responsive bids. 2. 1. 1. Advanced Lawn Control 2. 1. 7. Bay' s Lawn Service 2. 1. 2. Pensacola Landscaping 2. 1. 8. Valleycrest Companies 2. 1. 3. Edwards Management 2. 1. 9. Emerald Coast 2. 1. 4. Holland' s Cutting Edge Contracting 2. 1. 5. Great Outdoors 2. 1. 10. Tidewater Landscaping 2. 1. 6. Gulf Star Contracting 2. 1. 11. Reliable Services 2. 2. An evaluation committee was formed comprised of the City' s Grounds Maintenance Supervisor, the Athletic Recreation Supervisor, and the Operations Manager. The committee evaluated the proposals received, as dictated by the ITB, on the following qualities: uali Weight Bid Price 50% Capabilities 20% Past Performance 20% Local Vendor Preference 5% Minority Business Enterprise 5% 9-  2. 3. After evaluating all bids, the committee ranked the eleven ( 11) bids received as follows: Rank Name Wei hted Score 1 Pensacola Landscaping 5. 82 2 Advanced Lawn Control 5. 66 3 Valleycrest Companies 5. 43 4 Bay' s Lawn Service 5. 17 5 Holland' s Cutting Edge 4. 92 6 Tidewater Landscaping 4. 80 7 Edwards Management 4. 12 8 Great Outdoors 3. 96 9 Gulf Star Contracting 3. 75 10 Emerald Coast Contracting 3. 70 11 Reliable Services 2. 33 2. 4. The # 1 ranked bidder, Pensacola Landscaping, subsequently withdrew their bid dui. to a miscalculation in the total bid price. The price they submitted was $ 21 K less than intended. 2. 5. The Committee recommends award to the # 2 ranked bidder, Advanced Lawn Control. 3. FINANCIAL INFORMATION 3. 1. The CRA budget for grounds maintenance is $ 80, 580 for FY 2009 -10. 3.