Fort Walton Beach Council agenda — 02-23-2010 Regular — reading text

October. The Purchase and delivery of the pine straw is the responsibility of the Contractor. 5. PRUNING / TRIMMING - Contractor shall prune all bushes, trees, and plants as needed or as requested by City staff. All sidewalks will be kept clear of plants at all times. All Pruned and Trimmed vegetation shall be disposed of off -site by the Contractor. 6. IRRIGATION - Contractor shall report all irrigation problems to City Contact Person. MONTHLY BID AMOUNT FOR ITEM# 3 - SOUND PARK MAINTENANCE: $ ANNUAL BID AMOUNT FOR I EM# 3 - SOUND PARK MAINTENANCE: fir BID ITEM# 4 - JOB SPECIFICATIONS AND PRICING SHEET GROUNDS MAINTENANCE FOR FT. WALTON LANDING PARK ( DOWNTOWN) The Maintenance Requirements for Ft. Walton Beach Landing Park shall include the tasks outlined below which shall be performed Three times weekly, preferably on MONDAYS, WEDNESDAYS, AND FRIDAYS. if the Contractor should choose to work other days, it must be approved by the City Contact Person in advance. MAINTENANCE DESCRIPTION 1. WEED CONTROL - All bedding areas, sidewalk areas, aggregate pathways, and tree bases shall remain weed -free at all times by chemical, mechanical, or physical labor methods. 2. TRASH CLEANUP - Trash in the Fort Walton Landing shalt be picked up three times per week including shoreline, bedding areas, lawn areas, all walkways, fishing pier, gazebo, parking lot, and retention pond. All collected trash shall be disposed of off -site by the contractor. 3. BLOWING - All sidewalks shall remain clean and blown off twice per week. All pine straw shall be blown or swept back neatly into bedding areas twice per week. 4. PINE STRAW - Contractor shall apply 400 bales per application of new, clean pine straw twice per year: Once in the first week of April and once in the first week of October. The Purchase and delivery of the pine straw is the responsibility of the Contractor. 5. PRUNING / TRIMMING - Contractor shall prune all bushes, trees, and plants as needed or as requested by City staff. All sidewalks will be kept clear of plants at all times. All Pruned and Trimmed vegetation shall be disposed of off -site by the Contractor. 6. IRRIGATION - Contractor shall report all irrigation problems to Parks Supervisor. MONTHLY BID AMOUNT FOR ITEM# 3 - FT. WALTON LANDING PARK MAINTENANCE: $ ANNUAL BID AMOUNT FOR ITEM# 3 - FT. WALTON LANDING PARK MAINTENANCE: $ GRAND TOTAL AMOUNT BID FOR ALL ( 4) PROJECTS: $ 59-  VENDOR QUESTIONNAIRE 1. How long has your company been in business as a licensed grounds maintenance vendor? 3. How many grounds maintenance contracts do you currently have? 3. Is your business located within the City limits of Ft. Walton Beach? If so please provide the business address. 4. Is your business Certified by the state of Florida as a Certified Minority Business Enterprise? Please provide proof of Certification with bid. 5. Has your company ever had a contract canceled by a customer? If so please provide details. 6. If awarded this contract, how will you meet the manpower requirements: Use current staff of company employees Hire additional staff of regular employees Use contract temporary labor providers 7. How many full -time employees does your company employ? Part -time? 8. Please provide your company license numbers: County: County: 9. If awarded this contract where will your base of operations be located? 10. Is someone on your staff licensed for chemical applications? License# 11. If awarded this contract how will you meet the equipment requirements? Use currently owned equipment: Lease equipment to meet requirements: Purchase additional equipment: 12. What equipment do you own that can be utilized on this contract? ( Attach list) NOTE: COMPLETING THIS QUESTIONNAIRE IS MANDATORY FOR ALL BIDDERS. 60-  EXHIBIT A - WEEKLY INSPECTION CHECKLIST FOR GROUNDS MAINTENANCE REQUIREMENTS Date: INSPECTED BY: Services Provided Litter Removal Mowing/ edging/Weedeat/ Blowin Weeding Groundcover Trimming Blowing Services Provided Litter Removal Mowing/ ed ing/ Weedeat/Blowing ( Grass) Weeding Groundcover Trimming Blowing Services Provided Litter Removal Mowing/ edging/Weedeat/Blowing ( Grass) Weeding Groundcover Trimming Services Provided Litter Removal Mowing/ ed ing/ Weedeat/Blowing ( Grass) Weeding Groundcover Trimming Services Provided Litter Removal Et Empty Trash Weeding Groundcover Trimming Blowing 61-  EXHIBIT A - PAGE 2 OF 2 6: Location: Medians 4 E r n Parkwa SSE ( frolmlFzrst St to Fourth St) Services Provided Litter Removal Mowing/ edging/Weedeat/ Blowing ( Grass) Tree Trimming Groundcover Trimming r 2 G .; : j3 Vii; :: ..' as . ,. too o lir al es , B an to Wax S o arse. S to, co . d , S Services Provided Litter Removal Mowing/ edging/Weedeat/ Blowing ( Grass) Weeding Groundcover Trimming r , .:. x... . a*.. i, ,..'. ... i,i., " rx. .r.,`, l.o i.;, A# R. n x. ,x, b' 1. ": • ` z, t,°. i4t.'` s '§.` R.. :,;?" 3a ;.: G..- Lox c :. • o ra an tY .<.. ':,, ,.., a A. ,. T,'.. d ire ,:. . E n , xp. ?: , .,. .. .., P n3 ,. :' a' E i or e o o E In P k and 8 Services Provided Litter Removal Mowing/ edging/ WeedeattBlowing Grass Weeding Groundcover Trimming Services Provided Litter Removal St Empty Trash Pinestraw Mulch Weeding Groundcover Trimming Blowing Services Provided Litter Removal &t Empty Trash Pine Straw Mulch Weeding Groundcover Trimming Blowing COMMENTS: 62-  CITY OF FORT WALTON BEACH, FLORIDA NOTICE TO BIDDERS BID NUMBER: ITB No. 10 -006 Date: January 15, 2010 The City of Fort Walton Beach will accept sealed bids at City Hall until January 29, 2010 at 2: 30 at which time all bids received will be opened and read aloud at 107 Miracle Strip PM, local time, Parkway SW, Fort Walton Beach, Florida, for the following: GROUNDS MAINTENANCE SERVICES ( formerly advertised as ITB 10 -003) A Non -Mandatory Pre -Bid Meeting is scheduled for 10: 00 AM on January 20, 2010, at the Purchasing Department Offices located at 143 Hollywood Blvd. NW. An Evaluation Committee will meet at 143 Hollywood Blvd. NW, Fort Walton Beach, Florida, at 10: 00 AM on February 1, 2010 to review all bids and make a recommendation for award to the City Council. Copies of Bid Provisions and Bid Forms may be requested via e- mail, fwbpurchCfwb. org, fax ( 850) 833 -9643, or by calling the Purchasing Division at ( 850) 833 -9523. Additional technical information relative to this bid may be obtained from William Worlds, CPPB Purchasing Agent, at ( 850) 833 -9523 during normal business hours. The City of Fort Walton Beach reserves the right to waive informalities in any bid; to make award( s) by individual item, group of items, all or none, or a combination thereof; to reject any and all bids or waive any minor irregularity or technicality in bids received, that in its judgment will be in the best interest of the City of Fort Walton Beach. Address responses to: FOR REGULAR U. S. MAIL DELIVERY FOR HAND /EXPRESS MAIL /UPS DELIVERY City Clerk City Clerk City of Fort Walton Beach City of Fort Walton Beach P. O. Box 4009 107 Miracle Strip Parkway, SW Fort Walton Beach, FL 32549 Fort Walton Beach, FL 32548 63-