Fort Walton Beach Council agenda — 02-23-2010 Regular — reading text

matters and shall be communicated in writing to the invoicing party within three business days after such decision. N/ A N. PERFORMANCE, LABOR, AND MATERIAL BOND REQUIREMENTS N/ A 1. Performance Bond equal to one hundred percent ( 100 %) of the Contract price will be required. N/ A 2. Labor & Material Payment Bond equal to one hundred percent ( 100 %) of the Contract price will be required. N/ A 3. Performance and Labor & Materials Payment Bonds shall accompany the contract, be signed, sealed and dated no earlier than the contract effective date and specifically refer to the contract, by date. N/ A 4. Surety companies providing any bond must be listed in the latest Federal Register of the U. S.Department of Treasury, Circular 570 entitled " Surety Companies Acceptable on Federal Bonds" or otherwise acceptable to the City. XX O. INSURANCE: Bidders must be eligible for and provide evidence of insurance coverage, which equals or exceeds the City's minimum standards for the project. All insurance required must be provided by a company licensed to do business in the State of Florida and with an A.M. best rating of at least A -. Proof of Insurance must accompany the signed contract. XX 1. Workers Compensation Coverage A In conformity with Florida Statutes Coverage B $ 500, 000/$ 500, 000 /$500, 000 XX 2. Commercial General Liability Each occurrence for Bodily Injury/ Property Damage $ 1, 000, 000 Products /Completed Operations $ 1, 000, 000 Annual Aggregate for Bodily Injury/ Property Damage $ 2, 000, 000 Products Liability /Completed Operations $ 1, 000, 000 Fire Legal Liability $ 50, 000 XX This coverage shall include the following provisions: The City of Fort Walton Beach shall be an additional insured. The policy shall not be cancelled unless the City is given at least 30 days notice. Contractual Liability Any coverages which are eliminated, restricted or reduced to less than what is commonly provided by standard I. S. O. forms must be indicated. XX 3. Commercial Automobile Liability Combined single limit for bodily injury and /or property damage 750, 000 XX _ This coverage shall include the following provisions: The City of Fort Walton Beach shall be an additional insured The policy shall not be cancelled unless the City is given at least 30 days notice. Contractual Liability 52-  Any coverages which are eliminated, restricted or reduced to less than what is commonly provided by standard I. S. O. forms must be indicated Symbol " 2" ( Any Auto) or equivalent, shall be used to designate insured autos. XX P. SUBCONTRACTOR( S): Unless otherwise stated in the contract documents or the bidding requirements, the contractor, as soon as practicable after award of the contract, shall furnish in writing to the City the names of persons or entities, including those who are to furnish materials or equipment fabricated to a special design, proposed for each principal portion of the Work. The City will promptly inform the bidder in writing whether it has reasonable objection to any such proposed person or entity. The City may consider the use of any particular subcontractor when evaluating whether a bidder can perform the contract or provide the service promptly, or within the time specified, without delay or interference. XX Q. CONSTRUCTION OF SPECIAL CONDITIONS: If any specification or general condition of this Invitation to Bid conflicts with any Special Condition, the Special Condition shall have precedence over the General Condition. 53- 35. SCOPE OF SERVICES: 35. 1 Grounds Maintenance Requirements: Provide services at the locations and frequencies detailed in the Grounds Maintenance Bid Lists: # l( Growing Season — March 1 through September 30; # 2 ( Dormant Season — October 1 through February 28/ 29), # 3 ( Sound Park), and # 4 ( Ft. Walton Landing Park). 35. 2 Litter Removal: Remove all litter, garbage, and debris from the work areas to provide a clean appearance and dispose of it properly. Vendor is responsible for removal of all litter (non- vegatative, such as paper, bottles, cans, cigarette butts, etc.) from each site. Remove Trash Bags from Permanent Trash Receptacles, dispose of bags in dumpster at Ft. Walton Landing Park, and install new 33- Gallon plastic bags in each receptacle. Bidder to furnish Heavy Duty, minimum 2 -Mil, 33- Gallon trash bags to fit City trash receptacles. 3 5. 3 Mowing: Mow grass with a mulching type mower to provide a uniform height between 3" and 4 ", in such a manner as to avoid grass clipping accumulations in the grass areas. Trim all grass, which is not accessible with a mower, to the same uniform height. Trim grass and weeds growing in curb or sidewalk expansion joints down to the curb or sidewalk level. Following the mowing and trimming activities, remove and dispose of any clippings that accumulate; on sidewalks, streets, and gutters. 35. 4 Edging: Edge all grass area borders to provide a neat and uniform appearance, such as along sidewalks, curbs, streets, planting beds, etc. Following the edging activities, remove and dispose of any clippings and dirt that accumulate on sidewalks, streets, and gutters. 35. 5 Weeding: Weed all landscaped planting bed areas to provide a neat appearance. Weeding may be accomplished by physically removing the weeds or applying approved herbicides, at the Contractor' s discretion. If herbicides are to be used., the Contractor shall submit a request for approval of the herbicide( s) and application method( s). All persons applying herbicides shall either be a certified applicator or work under the direct supervision of a certified applicator. MSDS sheets for chemicals used will be furnished to the Parks Supervisor or Recreation Director prior to using the chemical. 35. 6 Shrub Trimming: Trim all shrubs to provide a neat appearance, consistent with proper horticultural standards. Contractor will be responsible for proper disposal of all trimmings. 35. 7 Mulch: Apply pinestralu mulch to all existing bed areas and around small trees to maintain a minimum depth of four inches. The Contractor will be responsible for furnishing new, clean pine straw. NOTE: This applies to Sound Park and Ft. Walton Landing ONLY. City Crews will install mulch for bid items number one and two. 35. 8 Blowing: All extel7ior concrete surfaces and others as needed. 36 OTHER REQUIREMENTS: 36. 1 Safety: Perform all work in a safe manner for both the Contractor employees and the public. All Contractor employees working within street right -of w - ay areas shall wear appropriate vests,. in accordance with ANSVISEA 107 -2004. Contractor employees must also wear appropriate shirts, shoes, eyewear, etc. 54- 36. 2 Certifications Required: When working within street right -of way areas, Contractor shall ensure that at least one ( 1) member of work crews holds a certification from FDOT resulting from passing the FDOT 16 hour Intermediate Maintenance of Traffic course. Contractor shall provide appropriate signs and traffic control measures in. accordance with the Federal Highway Administration " Manual on Uniform Traffic Control Devices" and any applicable State of Florida regulation. 36. 3 Schedule: Contractor shall submit their schedule of work for approval, by the end of each month, for the following month. The schedule shall identify the specific plan of work for that month. The contractor may modify this schedule, as needed, to adjust for inclement weather and still perform the required work within the same frequency period. Multiple servicings within the same frequency period shall be distributed as evenly as possible, preferably on Monday, Wednesday and Friday. 36.4 Work Report: Contractor shall submit, with their monthly invoice, a detailed report of all work completed or unaccomplished for that monthly period. The four (4) Grounds Maintenance Requirements Pricing lists will serve as the basis for payment of completed work and deductions for unaccomplished work. Work not performed due to inclement weather shall be considered unaccomplished work and be subject to deductions. 36. 5 Sprinkler System: Contractor shall report any malfunction of the irrigation sprinkler system to the Parks Supervisor within 24 hours of observing the malfunction. Contractor shall take care to avoid damaging the irrigation sprinkler system during their work activities. Contractor shall immediately repair all damage they cause to the system, at their expense, within 48 hours. 36. 6 City Quality Control Inspections: The City Contact Person will conduct weekly inspections of all work performed by the Grounds Maintenance Contractor and document any discrepancies or unsatisfactory work. A copy of this Quality Control Document will be provided to the Contractor to use as a tool for resolving performance issues in a timely fashion. ( SEE EXHIBIT A). 36. 7 Vendor Furnished Materials: Vendor will furnish Pine Straw for the Ft. Walton Landing and Sound Park areas. In addition, vendor will furnish minimum 2 -Mil, 33- Gallon plastic trash can liners for permanent trash receptacles where applicable. 36. 8 Prior to application of chemicals vendor will notify City Contact Person in writing of the chemicals to be used, and furnish a copy of MSDS sheets for each chemical. Application of chemicals must be performed by, or under the direction of, a person who is licensed by the state of Florida. 36. 9 Contractor Response Times; Contractor must be capable of responding within 24 hours of notification by City Contact person to resolve any problems, discrepancies, or merchant /citizen complaints related to the services provided on this contract. 37. 0 Signage Requirements: Contractor vehicles Must display signage which clearly identifies the name of the Contractors business. 55-  PRICING SHEET NUMBER ONE GROWING SEASON PRICING - PERIOD OF MARCH 1st THROUGH SEPTEMBER 30th ITEM MONTHLY ANNUAL No. LOCATION SERVICES FREQUENCY PRICE PRICE 164 MPAC, k§trip Pkury SW' Public Parkingu ,