Fort Walton Beach Council agenda — 02-23-2010 Regular — reading text

evaluate the bids. certify that all information contained in this bid is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this bid on behalf of the vendor /contractor as its act and deed and that the vendor /contractor is ready, willing and able to perform if awarded the bid. further certify that this bid is made without prior understanding, agreement, connection, discussion, or collusion with any other person, firm or corporation submitting a bid for the same product or service; no officer, employee or agent of the City of Fort Walton Beach or of any other bidder interested in said bid; and that the undersigned executed this bidder's Certification with full knowledge and understanding of the matters therein contained and was duly authorized to do so. NAME OF BUSINESS BY: Signature NAME & TITLE ( type or print) MAILING ADDRESS CITY, STATE, ZIP CODE TELEPHONE NUMBER FAX NUMBER DATE 39-  ADDENDUM PAGE The undersigned acknowledges receipt of the following addenda to the Documents ( Give number and date of each): Addendum No. Dated Addendum No. Dated Addendum No. Dated Addendum No. Dated FAILURE TO SUBMIT ACKNOWLEDGMENT OF ANY ADDENDUM THAT AFFECTS THE BID PRICES IS CONSIDERED A MAJOR IRREGULARITY AND WILL BE CAUSE FOR REJECTION OF THE BID. NAME OF BUSINESS BY: Signature NAME & TITLE ( type or print) MAILING ADDRESS CITY, STATE, ZIP CODE- TELEPHONE NUMBER FAX NUMBER DATE 40-  REFERENCES Bidder shall submit as a part of the bid package, four ( 4) business references with name of the business, address, contact person, and telephone number. All references shall be for similar work that has been performed within the last five (5) years. Name: Name: Contact: Contact: Address: Address: Telephone: Telephone: Facsimile: Facsimile Name: Name: Contact: Contact: Address: Address: Telephone: Telephone: Facsimile: Facsimile 41-  NO BID" RESPONSE TO INVITATION TO BID IF YOU ARE NOT SUBMITTING A BID, PLEASE PROVIDE THE INFORMATION BELOW AND RETURN THIS FORM BEFORE THE SCHEDULED BID OPENING DATE TO: Purchasing Agent City of Fort Walton Beach P. O. Box 4009 Fort Walton Beach, FL 32549 Or by fax to ( 850) 833 -9643 FAILURE TO RESPOND TO THREE ( 3) CONSECUTIVE BIDS MAY RESULT IN YOUR COMPANY BEING DELETED FROM THE CITY' S BIDDER' S LIST. We have received your invitation to bid for GROUNDS MAINTENANCE SERVICES, ITB No. 10 -006, Opening at 2: 30 PM, on January 29, 2010. Reason for not bidding: BY: Signature Name & Title ( type or print) Company Name Date 42-  Drug -Free Workplace Form The undersigned vendor, on 2010, in accordance with section 287. 087, Florida Statutes, certifies that [ business] does: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business' s policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, employee assistance programs and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in Paragraph 1. 4. In the statement specified in Paragraph 1, notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug assistance or rehabilitation program if such is available in the employee' s community, by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of Paragraphs 1 through 5. Check one: As the person authorized to sign this statement, I certify that this firm complies fully with above requirements. As the person authorized to sign this statement, this firm does not comply fully with the above requirements. NAME OF BUSINESS: M SIGNATURE NAME & TITLE, TYPED OR PRINTED: 43-  GENERAL CONDITIONS 1. EXECUTION OF BID: bid must contain a manual signature of an authorized representative in the space provided. Florida law requires. that when a municipality enters into a contractual agreement with a corporation licensed to do business in the State of Florida; such agreement shall be signed by two ( 2) Corporate Officials i. e., President, Vice President, Secretary, Treasurer) with the corporate seal affixed. It is also required that such execution be acknowledged before a Notary Public with Notary Seal affixed. If neither the aforementioned corporate officers nor the corporate seal are readily available, a letter of authorization can be submitted in lieu of these requirements. Such letter of authorization must be on the corporate stationery, must clearly state that the person who signed the referenced agreement is duly authorized to enter into such agreement on behalf of the corporation and must be signed by the corporate officials designated above. Failure to submit letter of authorization within two ( 2) weeks after notification of award may result in award to the next apparent low bidder. 1. 1 In the case of a partnership, the agreement must be signed by a general or managing partner and notarized as outlined above. 1. 2 In the case of a sole proprietorship, the owner must sign the agreement and have such execution notarized. 1. 3 If you have any questions regarding the execution of the signature page, please feel free to contact the Purchasing Division at (850) 833 -9523 for further clarification. 2. SUBMITTAL OF BIDS: bids shall be submitted utilizing the bid form( s) provided by the City. All bids shall be properly executed with all blank spaces filled in. The signatures of all persons signing shall be in longhand. Erasures, intterlineations, or other corrections shall be authenticated by affixing in the margin immediately opposite the correction the initials of a person signing the bid. If the unit price and the total amount named by a bidder for any itE!m are not in agreement the unit price alone shall be considered as representing the bidder's intention, and the totals shall be corrected. 3. AMENDMENT OF THE INVITATION TO BID: It is the bidder's responsibility to contact the purchasing department prior to submitting a bid to ascertain if any addenda have been issued, to obtain all such addenda, and return executed addenda with the bid ( or complete and sign addenda acknowledgement form.) The failure of a bidder to submit acknowledgment of any addenda that affects the bid price( s), is considered a major irregularity and will be cause for rejection of the bid. 4. BIDDER' S CERTIFICATION FORM: Each bidder shall complete the " bidder's certification" form included with this invitation to bid, and submit the form with the bid. The failure of a bidder to submit this document will be cause for rejection of the bid. 5. SPECIFICATIONS REQUIRED: All items quoted must be in compliance with the specifications. If you are taking exception, indicate those exceptions on company letterhead and attach to this invitation to bid. 6. ALTERNATIVES /SUBSTITUTIONS TO SPECIFICATIONS: Any alternatives or substitutions to the attached specifications must the clearly delineated, set out and submitted with the bid ( use separate sheets of paper and make them part of the bid). 44- 7. PRICES, TERMS, and PAYMENT: All prices must be firm for the delivery schedule quoted in the specifications. Bids stipulating " Price in effect at time of shipment" or other similar conditions will be considered not responsive to the bid invitation and will not be accepted. All prices shall be quoted F. O. B. delivered to any City of Fort Walton Beach department unless otherwise stipulated in the bid invitation. Bidder is requested to offer cash discount for prompt invoice payment. It is the policy of the City of Fort Walton Beach to make payments of invoices in time to earn any offered cash discounts. Discount time will be computed from the date of satisfactory delivery at place of acceptance or from receipt of correct invoice at the Finance Department office, whichever is later. 8. TRADE NAMES 8. 1 In cases where an item is identified by a manufacturer's name, trade name, catalog number, or reference, it is understood that the bidder proposes to furnish the item so identified and does not propose to furnish an " EQUAL" unless the proposed " EQUAL" is definitely indicated therein by the bidder. 8. 2 The reference to a name brand is intended to be descriptive but not restrictive and only to indicate to the prospective bidder articles that will be satisfactory. Bids on other makes and catalogs will be considered provided each bidder clearly states in his bid or proposal exactly what he proposes to furnish and forwards with his bid a cut illustration or other descriptive matter which will clearly indicate the character of the article covered by his bid. 8. 3 The City hereby reserves the right to approve as an equal, or to reject as not being equal, any article the bidder proposes to furnish which contains major or minor variations from the specification requirements but may comply substantially therewith. 8. 4 If no particular brand, model, or make is specified and if no data is required to be submitted with the bid, a bidder may be required to submit working drawings or sufficient detailed descriptive data to enable the City to determine if such specification requirements are met. 9. DISCOUNTS: bidders may offer a cash