Fort Walton Beach Council agenda — 02-23-2010 Regular — reading text

fey aec CO• 4-/ C,, W ceG- a rf' Phone Number of person contacted: 50 " a'A 3 - Oct << email: My nc d LAviiiA CoAyo L. company has listed your organization as a reference in their bid package for ITB 10 -006, Grounds Maintenance for the City of Ft. Walton Beach. Your cooperation in answering the following six (6) questions would be greatly appreciation to help us in making a selection for award for this bid. 1. How long has your, organization done business with A LL company? 2. What specific services has company provided for your organization? I What is the value of current or past contracts performed by A LC- company for your organization? 4. What would say are the (2) major strengths of A LC, company as far as their performance on your contract(s)? 5. What were the (2) major problems, that your organization experienced with NLC- company during their contract with your organization? 6. Would you recommend L C- company as a contractor based on your organizations experience with them? Survey Y onducted b Y: _/ G•.. Title. ate U er4 34- INVITATION TO BID MAIL DATE: JANUARY 15, 2010 City of Fort Walton Beach, Florida BID NO: I T B 10 -006 Purchasing Division 143 Hollywood Boulevard NW OPENING DATE: JANUARY 29, 2010 Fort Walton Beach, Florida 32548 Telephone: ( 850) 833 -9523 OPENING TIME: 2: 30p. m. CDT Fax: ( 850) 833 -9643 Website: http: / www.fwb.or2 / BID REQUESTED: The City of Fort Walton Beach invites bids for ITB 10 -006: GROUNDS MAINTENANCE. The successful bidder will be awarded an initial one ( 1) year contract with two ( 2) one year extensions by mutual agreement if in its judgment, the extension would be in the best interests of the City. All Bids will be opened and read aloud at the City Hall Main Conference Room, City of Fort Walton Beach, 107 Miracle Strip Parkway SW, Fort Walton Beach, Florida at 2: 30 PM on January 29, 2009. Bids must be SUBMITTED ON THE FORMS FURNISHED BY THE CITY and in accordance with specifications and the list of quantities desired. The City Purchasing Agent is the SOLE point of contact for bidders regarding this bid. Bid Time Line: Bid Issue Date January 15, 2010 Non -Mandatory Pre -Bid Meeting January 20, 2010 Bid Opening Date January 29, 2010 Evaluation Committee Meeting February 1, 2010 Bid Award City Council Meeting February 9, 2010 It is the intent and purpose of the City of Fort Walton Beach that this Invitation to bid promotes competitive bidding. It shall be the bidder's responsibility to advise the Purchasing Division at the address noted in the Special Conditions, if any language, requirements, etc. or any combination thereof, inadvertently restricts or limits the requirements stated in this Invitation to bid to a single source. Such notification must be submitted in writing and must be received by the Purchasing Division no later than ten ( 10) days prior to the bid closing date. Sincerely, William Worlds, CPPB Purchasing Agent NOTE: A Non -Mandatory Pre -Bid Meeting is scheduled for 10: 00 AM CST on January 20, 2010 at the Purchasing Division Offices at 143 Hollywood Blvd. NW. 35-  TABLE OF CONTENTS BIDREQUESTED ....................................................................................... ............................... 1 TABLEOF CONTENTS .............................................................................. ............................... 2 COVERSHEET ........................................................................................... ...............................3 INSTRUCTIONS FOR SUBMITTING BID RESPONSE FOR ITB ................ .............................. 4 BIDDER' S CERTIFICATION ....................................................................... ............................... 5 ADDENDUMPAGE ...................................................................................... .............................. 6 REFERENCES............................................................................................ ............................... 7 NO BID" RESPONSE TO INVITATION TO BID ......................................... ............................... 8 DRUG -FREE WORKPLACE FORM ...................................... .............................. 9 GENERALCONDITIONS .......................................................................... ............................... 10 SPECIALCONDITIONS ............................................................................ ...............................16 SCOPE OF SERVICES AND OTHER REQUIREMENTS ................. ............................. 20 PRICINGSHEETS .......................................................... ............................. 22- 25 VENDOR QUESTIONNAIRE ................................................ ............................. 26 EXHIBIT A - WEEKLY" INSPECTION CHECKLIST ............... ............................. 27- 28 NOTICETO BIDDERS ......................................................... ............................. 29 ATTACHMENT: MAP OF GROUNDS AREAS 36-  COVER SHEET ITB TITLE: GROUNDS MAINTENANCE SERVICES MAIL DATE: JANUARY 15, 2010 BID NO: 10 -006 This completed form must appear as the top sheet for all bids submitted. NO BID °BON`D IS` REQUIRED BUT THIS SHEET MUST BE COMPLETED AN'D RETURNED WITH BID Total Amount of bid or Base bid $ PLEASE INDICATE TYPE OF BID BOND FURNISHED BELOW AND AMOUNT Amount of Bid Bond ( 5% of base bid) N/ A Amount of Cashier' s Check ( 5% of base bid) NIA Amount of Certified Check ( 5% of base bid) N/ A All Items bid? Yes No Submitted by: BY: NAME OF BUSINESS SIGNATURE MAILING ADDRESS NAME & TITLE ( type or print) CITY, STATE, ZIP CODE 1 TELEPHONE NUMBER FAX NUMBER T 37- INSTRUCTIONS FOR SUBMITTING BID RESPONSE FOR ITB 10 -006: 1. Bidders are expected to examine this bid form and all instructions. Failure to do so will be at the bidder' s risk. 2. All prices and notations must be in ink or typewritten. No erasures are permitted. Mistakes may be crossed out and corrections typed adjacent and must be initialed and dated in ink by person signing bid. All bids must be signed with the firm name and by a responsible officer or employee. 3. Each bidder shall furnish all the information required on the bid form and each accompanying sheet on which he /she makes an Entry. 4. Unit price for each unit bid shall be shown. A total shall be entered in the amount column for each item bid. In case of discrepancy between a unit price and extended price, the unit prices will be presumed to be correct. Failure to show unit K) rices may render bid as non -responsive. 5. Although the City generally awards bids based on a " lump sum" basis to the bidder submitting the lowest responsive and responsible total bid as shown on the Invitation to bid cover sheet, the City may choose to award on a " per group" or " per item" basis. Therefore, bidders must submit with their bids, all pricing pages on the forms provided, clearly indicating which items are bid and which are not. Failure to submit these pages will render such bid non -responsive. 6. Persons with disabilities needing a special accommodation to participate in this invitation to bid should contact the City Clerk, 107 Miracle Strip Parkway, Fort Walton Beach, Florida 32548, ( 850) 833 -9509, at least seven days before the date the accommodation is necessary. BID CHECKLIST: Bidders are cautioned to assemble the bid packet using this checklist: X Invitation to Bic] Cover Sheet with Total Amount of Bid Stated On It X Signed Bidder's Certification Page X Addendum Page X References Completed X Drug Free Workplace Form X Invitation to Bic] Price Schedule, Unit Price and Total Price Columns Completed X Bid Envelope Prepared AND Delivered as Specified N/ A Bid Bond X Vendor Questionnaire SPECIAL ITEMS ( APPLICABLE TO THIS BID ONLY): N/ A Performance Bond Requirements ( See Special Conditions) X Insurance ( See Special Conditions) X Exceptions to Specifications on company letterhead NOTE: PLEASE ENSURE THAT ALL DOCUMENTS ARE COMPLETED AND SUBMITTED WITH YOUR BID IN ACCORDANCE WITH THIS INSTRUCTION SHEET. FAILURE TO DO SO MAY RESULT IN YOUR BID NOT BEING CONSIDERED FOR AWARD. 38-  BIDDER' S CERTIFICATION have carefully examined the Invitation to bid, Instructions to bidders, General and Special Conditions, Vendor's Notes, Specifications, proposed agreement and any other documents accompanying or made a part of this Invitation. I hereby propose to furnish the goods or services specified in the Invitation at the prices or rates quoted in my bid. I agree that my bid will remain firm for a period of up to ninety 90 days in order to allow the City adequate time to