Okaloosa County BOCC — August 1, 2017 — June 20, 2017 Regular Meeting — reading text

County (RFB PW 57 - 17) 36 . Purchasing : Contract with Piney Grove Nursery & Landscaping Inc ., to provide landscape and irrigation installation on State Road 85 to include new underground irrigation system , electrical lines with four directional bores under State Road 85 (RFB PW 47 - 17) 37 . Purchasing : Purchase of one (1) new 2017 E55 Bobcat Excavator with A91 Option Package 38 . Public Works : Authorization for Chairman to execute Task Order No . 5 with Genesis Group for Professional Engineering and Landscape Architecture services for Gateways 39 . Public Works : Request by A Wedding Dream in Paradise for a 2017 Qualified Beach Vendor Certificate 40 . Public Works : Authorization for the Chairman to execute Task Order No . 18 with HOR Engineering , Inc . for survey , preliminary engineering , and environmental review for a proposed shared use pathway on Oka l oosa Is l and from Brooks Bridge to Marler Bridge 41 . Tourist Development : Amend the Interlocal Agreement with the Destin Fire Control District 42 . Tourist Development : Reimburse expenditures to the Destin Fire Control District June 20 , 2017 -6- Minute Book 76 , Page 429 Okaloosa County Board of County Commissioners 43 . Water & Sewer : Renewal to GreenSouth Solutions , Inc ., contract for the transportation , hauling , and disposal of bio - solids from the Arbennie Pritchett Water Reclamation Facility 5 yeas . HUMAN RESOURCES - OBTAIN THE BOARD ' S DIRECTION ON THE CONTINUED COMPOSITION OF THE TOURIST DEVELOPMENT DIRECTOR SCREENING COMMITTEE Ms. GinNeal McVay , Human Resources Director , addressed the Board in regards to replacement of Mr . Darryl Jones , Tourist Development Director , on the committee as he has stepped down . After some Board discussion Mr. Boyles made motion , second by Mr . Goodwin to add Mr . Chris Holley as Ex officio (non - voting member) and Ms . Katie Sharon , Chief Financial Officer for the Clerk ' s Office (voting member) , to the screening committee . 5 yeas. HUMAN RESOURCES - REQUEST CONSIDERATION AND APPROVAL OF PROPOSED CHANGES TO THE HUMAN RESOURCES POLICY MANUAL Ms . McVay stated there were five (5) changes to the policy manual being proposed . Ms . McVay was asked to address them one at a time as they would need to be addressed separately . 1. Change to the Volunteer Policy . Mr . Fountain made motion , second by Mr . Boyles , to accept the change as written . 5 yeas . 2. Change to the payout of sick leave and annual leave . Mr . Fountain made motion , second by Mr . Boyles . Discussion ensued on the change in current process , at which time Mr . Fountain withdrew his motion . Discussion continued . Mr . Boyles made motion , second by Windes , to accept policy change as proposed . 2-3 (Goodwin , Fountain, and Ketchel) . Mr . Fountain made motion , second by Mr . Goodwin , for Mr . Stewart to craft the policy with new language to include an internal review determination . 5 yeas . 3. Change in Code of Conduct language . Ms . McVay stated it was not actually a change necessarily , but an update in language . Mr . Boyles made motion , second by Mr . Fountain , to accept language update. 5 yeas . 4. Revisions to the drug free workplace . Discussion ensued on the proposed change . Mr . Goodwin made motion , second by Mr . Fountain , to disapprove the change in language . 4-1 (Boyles) . June 20 , 2017 -7- Minute Book 76 , Page 430 Okaloosa County Board of County Commissioners 5. Update in anti-fraud reporting policy . They have added the Inspector General ' s Office for the Clerk of Court as a reporting contact . Mr . Boyles made motion , second by Mr . Fountain , to accept update in the policy . 5 yeas . WATER & SEWER - REQUEST APPROVAL OF AND AUTHORIZE THE CHAIRMAN TO EXECUT E TASK ORDER 20 WITH GATOR BORING & TRENCHING FOR SUBSURFACE BORES OF THE EAST COUNTY TRANSMISSION SEWER MAIN PROJECT Mr . Jeff Littrell , Water & Sewer Director , briefed the Board on staff ' s request. The County was a part owner of a Regional Sewer Plant , but has pulled out and therefore needs to divert flow to the Arbennie Pritchett Plant . This will save the County hundreds of thousands of dollars annually. Mr . Boyles made motion , Mr . Fountain seconded , to approve staff ' s request . 5 yeas . WATER & SEWER - REQUEST APPROVAL OF RENEWAL TO GATOR BORING & TRENCHING , INC. CONTRACT FOR SUBSURFACE UTILITY BORES Mr . Jeff Littrell , stated they have gone through the first three years of the contract as well as the first of three one year renewals . Staff is requesting approval for the second one year renewal . Mr . Boyles made motion , second by Mr . Fountain , to approve the second one year renewal . 5 yeas . GROWTH MANAGEMENT REQUEST APPROVAL OF DEMOLITION OF UNINHABITABLE STRUCTURE AND USE OF NUISANCE ABATEMENT ASSESSMENT PROCESS FOR 3375 PEEBLE DRIVE Mr . El l iot Kampert , Growth Management Director , stated the condition of this residence first came to their attention in 2014 . The owners have abandoned this property and have been unresponsive to attempts to contact them. The only portion of this property the Bank maintains is the outside yard area . Staff is requesting to use the unsafe building abatement process to demolish the structure . Mr . Fountain made motion , second by Mr . Boyles , to accept staff ' s recommendation . 5 yeas . GROWTH MANAGEMENT - REQUEST APPPROVAL OF THE FINAL PLAT FOR WATER ' S EDGE OF NICEVILLE PHASE 1 Mr . Kampert gave a description of the Water ' s Edge of Niceville property and asked for the Board ' s approval of the final plat . Mr . Windes made motion , second by Mr . Fountain , to approve the final plat . 5 yeas . June 20 , 2017 -8- Minute Book 76 , Page 431 Okaloosa County Board of County Commissioners TOURIST DEVELOPMENT - REQUEST APPROVAL OF THE TOURIST DEVELOPMENT COUNCIL MEMBERSHIP SELECTION PROCESS AND APPOINTMENT OF MEMBERS OF THE SELECTION COMMITTEE Mr. Chris Holley, Interim Director for Tourist Development, stated the Selection Committee is recommending Dale Peterson, Tom Ryson and Joe Gidrey to the Tourist Development Council; they will need to submit their paperwork as an applicant. Mr. Goodwin made motion, second by Mr. Boyles for discussion. Mr. Boyles asks that Mr. Goodwin and the other members of the Selection Committee review carefully the viewpoints of these applicants to ensure they are in harmony with the majority of this Board's viewpoint in regards to the expenditures of the tourist development taxes. Mr. Boyles also asked to add a friendly amendment to the motion to have the candidates explain their philosophy as to the expenditures of tourist development taxes. 5 yeas. TOURIST DEVELOPMENT - REQUEST APPROVAL FOR THE CHAIRMAN TO SIGN A SOVEREIGNTY SUBMERGED LANDS EASEMENT (EASEMENT NO. 41956) RELATED TO AN EXISTING AND PERMITTED OFFSHORE BORROW AREA FOR BEACH RESTORATION PROJECTS Mr. Holley stated this request and the next two requests are all related, and stated the County is blessed to have sand alternatives as other parts of the State do not. He is asking for the authorization for the Chairman to sign the easement and submit it to the State. Mr. Goodwin made motion, second by Mr. Fountain, to authorize the Chairman to sign the easement. 5 yeas. TOURIST DEVELOPMENT OKALOOSA COUNTY COASTAL MANAGEMENT PRESENTATION BY TAYLOR ENGINEERING Mr. Matt Trammell, Coastal Engineer with Taylor Engineering, used a slide show presentation on Okaloosa' s Coastal Management, to discuss the different options. He stated that he is not selling anything, he is an engineer and his job is to present the facts. Mr. Matthew Leopold, Special Counsel to the Board on this issue, addressed the Board giving his thoughts and recommendations. After Board discussion and questions for both Mr. Trammell and Mr. Leopold, Mr. Goodwin made motion, second by Mr. Fountain, for Mr. Leopold to come back and present a more detailed analysis of the Inlet Management Plan. 3-2 (Windes, Boyles). June 20, 2017 -9- Minute Book 76, Page 432 Okaloosa County Board of County Commissioners TOURIST DEVELOPMENT - REQUEST APPROVAL OF THE LETTER OF INTENT TO THE UNITED STATES ARMY CORPS OF ENGINEERS , INDICATING THE COUNTY ' S WILLINGNESS TO COST SHARE IN THE EXECUTION OF A FEASIBILITY STUDY FOR HURRICANE AND STORM DAMAGE REDUCTION The Board discussed the letter of intent and asked if after signing would it require other action from the Board . Mr . Stewart advised that it did not , it was merely a letter of intent . Further action of the Board would be necessary before moving to the next phase . Mr. Windes made motion , second by Mr. Boyles , to approve signing of the letter of intent . 4-1 (Goodwin) . Some of the Commissioners stated for the record what promises they did and did not make during their campaign , and clarified some incorrect information made by others that had been disseminated in the form of emails , newspapers , and statements from citizens . PUBLIC COMMENT Mr. Dave Sherry , Ms . Rebecca Sherry , and Mr . Schmidt spoke again on the sand issue . Dave Hancock , 113 Brooks Street, Ft . Walton Beach , spoke in defense of Mr . Matt Trammell who had been called a liar by a member of the public in today's meeting . He stated Mr . Trammell is a professional and is bringing the facts to the Board . If someone believes that Mr . Trammell is not presenting facts , there is a way to go about filing a grievance with the appropriate entity , but calling him a liar in this public forum is inappropriate . ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 11 : 45 a . m. J . D. PEACOCK II CAROLYN N. KETCHEL , CHAIRMAN CLERK OF CIRCUIT COURT BOARD OF COUNTY COMMISSIONERS (These minutes were transcribed by Renee Ramirez) June 20 , 2017 - 10- Minute Book 76 , Page 433 Okaloosa County Board of County Commissioners