Okaloosa County School Board — Workshop Meeting, November 4, 2021 — reading text

August 31, 2022. Public Content Request approval to tag on to ITB 3872AH Cafeteria Smallwares and Small Equipment through Marion County Schools, awarded to multiple vendors based on fixed percentage discount pricing. The contract will be used on an as needed basis, effective through August 31, 2022. Funds will be paid from Federal Funds - School Food Service, Project 3510 SFS Contract Exclusions. A copy of the award tabulation is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments AWARD TABULATION FOR ITB 3872AH.pdf (146 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Tag-On Bid Purchase Over $25,000: BSN Sports, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 4, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 08, 2021 Absolute Date : Nov 08, 2021 Fiscal Impact : Yes Dollar Amount : $32,900.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 5342 DW- Pressbox/Bleachers/Scoreboard Recommended Action : Motion to approve the purchase of scoreboards for the Choctawhatchee High School softball and baseball  fields from BSN Sports for a total of $32,900.00. Public Content Request approval to purchase scoreboards for the Softball and Baseball fields at Choctawhatchee High School from BSN Sports for a total of $32,900.00. The purchase is made through Omnia contract R201101 and funds will be paid from Capital Funds (1.50 Mill), Project 5342 DW-Pressbox/Bleachers/Scoreboard. A copy of the quote is attached. For additional information, please contact Steve Bolton, Maintenance Support Services, at (850) 689-7159. File Attachments BSN QUOTE.pdf (127 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Tag-On Bid Purchase Over $25,000: Stewart Tennis Courts & Fencing presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 4, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 08, 2021 Absolute Date : Nov 08, 2021 Fiscal Impact : Yes Dollar Amount : $150,200.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 2368 DW-Paving/Resurfacing Recommended Action : Motion to approve resurfacing the running track at Baker School in the amount of $150,200.00. Public Content Request approval to resurface the running track at Baker School in the amount of $150,200.00 through Sarasota County School Board Bid #19-0036, based on fixed bid pricing. The vendor is Stewart Tennis Courts & Fencing and a copy of the quote is attached. Funding will be paid from Capital Funds (1.50 Mill), Project 2368 DW-Paving/Resurfacing. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments BAKER QUOTE.pdf (118 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Tag-On Bid Purchase Over $25,000: Mohawk Lifts, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 4, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,940.53 Budgeted : Yes Budget Source : Federal Funds, Project 2422 Carl Perkins-Secondary ED S131 Recommended Action : Motion to approve the purchase of equipment from Mohawk Lifts in the amount of $38,940.53. Public Content Request approval to purchase equipment from Mohawk Lifts in the amount of $38,940.53. The purchase is made through Sourcewell Contract #013020-MRL and funds will be paid from Federal Funds, Project 2422 Carl Perkins-Secondary ED S131. A copy of the quote is attached. For additional information, please contact April Branscome, Program Director, OTC, at (850) 833-5858. File Attachments MOHAWK QUOTE.pdf (315 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Purchase Over $25,000: Office Depot, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 4, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $57,618.83 Budgeted : Yes Budget Source : Federal Funds, Project 2415 Title IV- SS & AEG Recommended Action : Motion to approve the purchase of office supplies from Office Depot in the amount of $57,618.83. Public Content Request approval to purchase office supplies from Office Depot in the amount of $57,618.83. Purchases are made through OMNIA Contract #19-12R City of Tamarac based on contract pricing. Funds will be paid from Federal Funds, Project 2415 Title IV-SS & AEG, and a copy of the quote is attached. For additional information, please contact Tami Ellis, Title IV Specialist, Curriculum, at (850) 833-4122. File Attachments OFFICE DEPOT QUOTE.pdf (131 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Exempted Purchase Over $25,000: Mosyle, presented by Vince Windham, Program Director,  Purchasing, and recommended by the Superintendent for approval. Meeting : Nov 4, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Nov 08, 2021 Absolute Date : Nov 08, 2021 Fiscal Impact : Yes Dollar Amount : $46,007.50 Budgeted : Yes Budget Source : General Funds, Project 3009 Instr & District Wide Software Recommended Action : Motion to approve the purchase of Mosyle Manager MDM, device management software subscriptions from Mosyle for a total of $46,007.50, effective December 3, 2021, through December 2, 2022. Public Content Request approval to purchase Mosyle Manager MDM, device management software subscriptions from Mosyle on an as needed basis. Subscriptions fluctuate as devices are added or deleted throughout the contract period. The estimated number of subscriptions for this contract year is 8,365, based on $5.50 per subscription, for an estimated total of $46,007.50. Funds will be paid from General Funds, Project 3009 Instr & District Wide Software. The contract is effective December 3, 2021, through December 2, 2022, and a copy of the quote is attached. For additional