Okaloosa County BOCC — May 8, 2014 — Minutes — reading text

would like to have some data of how many boats come in and out of the East Pass as it is very much utilized. Commissioner Windes said $2M in our coffers should be enough and that surely we could get other entities in a bad situation to help us out. He recommended we keep $2M in reserves for the East Pass dredging. Motion to Retain $2M in Reserves for the East Pass Dredging. RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Windes SECONDER: Dixon AYES: Gossom, Guidry, Rigdon, Windes, Peterson, Joyce g. Risk Mgmt Cost Allocation – Gary Real Gary Real gave an overview of the different cost allocations for county insurance policies. Mr. Real distributed a copy of the breakdown of the allocations. The deductible on property insurance is generally $50K, so Mr. Peterson expressed his concern on including enough if a disaster occurs. Mr. Schroeder stated $2M is in reserves for the cost of insuring the Convention Center and Visitors Center buildings from damages. Motion to Decrease the Tourist Development Annual Insurance Reserves Amount to $1.5M. RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Windes SECONDER: Rigdon AYES: Gossom, Guidry, Rice, Peterson, Joyce, Dixon h. Cost Allocation Plan – Gary Stanford Gary Stanford reported on the purpose of preparing the Okaloosa County Cost Allocation Plan (CAP), stating its primary purpose is to identify the appropriate division and department indirect costs incurred in a given Fiscal Year. Mr. Stanford identified several steps involved in preparing the CAP. He explained that the indirect costs are those costs incurred by County departments that benefit other County departments and listed several examples. i. Destin Fire Control District – Joe D’Agostino Mr. D’Agostino distributed a copy of his presentation and reported on the current coverage system, average statistics of beach activities, programs, and hiring. He stated the Destin Fire Control District needs the TDC’s support. Mr. D’Agostino requested the TDC include $597,320 in the 2014/2015 budget. Okaloosa County Tourist Development Department Page 8 of 10 May 8, 2014  Motion to Allocate $597,320 in the Budget for the Destin Fire Control District RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Rice SECONDER: Dixon AYES: Gossom, Guidry, Peterson, Joyce, Windes, Rigdon j. Reserve Policy Discussion – Charlotte Dunworth Ms. Dunworth advised there is $150K in the 3rd penny and $1M in the 5th penny tentatively allocated to promotional reserve. Mr. Schroeder advised this is an adequate not to exceed amount. Motion to Approve 25% of the Promotional Budget for Reserves. RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Rice SECONDER: Joyce AYES: Gossom, Peterson, Guidry, Rigdon, Dixon, Windes Other funding (museums, Sheriff) are not included in the budget at this time as those are not permissible uses. Mr. Schroeder advised the Sheriff’s request to the County will include $350K to augment the police force between spring break and summer. Ms. Hoshihara said the TDC cannot pay for general law enforcement services, but just those used for beach law enforcement services if approved by the TDC Council. The TDC Ordinance would first have to be amended to allow for the use of TDC funds for law enforcement services. II. Public Comment David Sherry commented that he is concerned whether or not the Chambers are on the list mentioned by Rachel. He had a hard time seeing how either Chamber can be approved for more than a $20K special event. As a private business, would you be willing to pay more than your membership costs you? It is easy to spend public money, it seems. If you look at it, you are going to give the Destin Chamber a $10K raise they didn’t even ask for. At that point, it goes from being a membership to a sponsorship. Okaloosa County Tourist Development Department Page 9 of 10 May 8, 2014  III. Adjourn Chairman Peterson adjourned the meeting at 1:32 p.m. APPROVED: APPROVED: By: By: Name: Dale E. Peterson Name: Ed Schroeder Title: Chairman Title: Director, Tourist Development Dept. Date: Date: Okaloosa County Tourist Development Department Page 10 of 10 May 8, 2014