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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: February 4, 2014
TO: Honorable Chairman and Members of the Board
FROM: Dino J. Villani
SUBJECT: Century Link Circuit Contract Amendment
DEPARTMENT: Public Safety
BCC DISTRICT: All
STATEMENT OF ISSUE: Approval of Contract C08-1674-PS Amendment 8 - Explanation of
Changes and Potential Changes in monthly invoices with Century Link for 911 circuit billing.
BACKGROUND: The Okaloosa County’s 911 system pays monthly charges to Century Link
for numerous circuits to operate the 911 system.
Century Link’s charges are regulated by the Public Service Commission through tariffs. As
tariffs are approved and rates are changed, these circuit charges have fluctuated. Five years ago,
those tariffs changed in mid-budget year without notice, creating budgetary issues for the
counties’ 911 System customers. Century Link began offering this option to its 911 System
customers two years ago in order to provide better budgetary planning for the counties they serve
and to help shield them from unplanned rate increases. We then began the process of
identifying which circuits were applicable and negotiated those rates.
The agreement with Century Link approved by the Board in May 2013 enabled us to lock in
circuit rates as specified in the Products and Equipment Agreement Attachment for a thirty-six
(36) month period, thus eliminating any unplanned rate increases. However, it was noted by
Finance and Century Link in September 2013 of a couple of rates that should not have been
included within the Products and Equipment Agreement. Some changes include a reduction in
the cost for 911 database records for landline telephones, static IP charges, and other features and
services governed by tarrifs that are non-contractual.
Amendment 8 to the Century Link Products and Service Agreement details the explanations of
changes and potential changes to the monthly invoices in order for past, current and future
payments to be processed.
The approximate monthly cost for the circuits is $15,500.00, with fluctuations due to long-
distance usage. The monthly circuit billings are paid with budgeted 911 funds.
OPTIONS: Approve/Disapprove.
RECOMMENDATIONS: Approve Contract C08-1674-PS Amendment 8 with Century Link
and authorize the Chairman to execute amendment.
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator