Okaloosa County BOCC — July 6, 2016 — June 7, 2016 BCC Meeting (Reg) — reading text

the Board receives adeguate recommendations as to what businesses and citizens’ needs are and to continue to develop the routes. Mr. Goodwin asked if there was any active work to come up with a strategic plan to wuse the transit system to deal with the commuter traffic on the Hwy 85 corridor, more specifically the ones that go to Eglin and north of Shoal River and what opportunities lies there. He said the two biggest values the transit system could provide to the community at large is to try to take some traffic off Hwy 98, Hwy 85 and some of the arterial roads. Mr. Berkstresser stated meetings have been held with the Airports, Hurlburt Field and Eglin Air Force Base. He said Eglin AFB is currently taking a look at a bilometric system to create some remote parking site so traffic will not have to go through the main gate which would allow for the creation of Park and Ride areas outside the fence and access the base with the biometric scan. He further stated they have Dbeen asked to consider establishing routes inside the base as well. June 7, 2016 -11- Minute Book 74, Page 257 Okaloosa County Board of County Commissioners Mr. Harris requested Muruti review the possibility of a Park and Ride on Colonel Greg Malloy Road and outside Eglin AFB and said he Iooks forward to Crestview routes being made active in the future. Mrs. Ketchel stated everyone has worked hard and are excited and said shelters are going up. She said there are direct routes from Crestview City Hall to the Judicial Annex and to the Water & Sewer Administration Building which are cost efficient and convenient for families going to court. She said there should be a decrease 1in budget impact and within four years there should be no budget item for transportation because it should pay for itself. Mr. Windes opened the floor for public comment. No one came forward to speak in favor of or in opposition to this amendment. Mr. Windes stated staff requests that the weekend tourism route be made operational effective June 8, 2016; and that staff and Maruti continue to gather public input on the proposed route changes and return to the Board for direction regarding route modifications at such time as Maruti feels sufficient input has been obtained. Mr. Harris made motion, seconded by Mrs. Ketchel to approve this item. 5 yeas PURCHASING - REQUEST FOR BID FOR DISPOSITION SERVICES FOR UNCLAIMED DECEASED PERSONS Mrs. Zan Fedorak, Purchasing Manager, stated this item was a discussion on Reqguest for Bid to provide disposition services for unclaimed deceased persons which was contingent upon policy being enacted on the Consent Agenda (Item No. 7) and recommended delaying item until the June 21, 2016 meeting. TOURIST DEVELOPMENT -~ BIKE PATH FROM BROOKS BRIDGE TO MARLER BRIDGE Mr. Ed Schroeder, Tourist Development Director, stated he is seeking direction on whether or not a pathway along the north side of Highway 98 on Okaloosa Island from Brooks Bridge to Marler Bridge is a project the Board wishes to pursue and said the project was proposed by the Okaloosa Island Leasecholders Association. He said the project was presented to Okaloosa Restore Act Committee but was not funded. Mr. Schroeder was seeking Board consensus on how to proceed. June 7, 2016 -12- Minute Book 74, Page?258 Okaloosa County Board of County Commissioners Mrs. Ketechel said it was a wonderful idea that may go along with the Greenways idea that’s Dbeing suggested by the Legislature. Mrs. Ketchel made motion, seconded by Mr. Harris, to move forward with recommendation to advertise for Requests for Proposals but proceed with caution to explore who would pay for the maintenance. Mr. Schroeder said Public Works would maintain the pathway but Tourist Development would provide the funding. He further stated it would require constant maintenance to keep the path clean and swept which could be expensive. In response to Mr. Windes question, Mr. Schroeder stated all maintenance after completion would be accomplished by the Tourist Development Council (TDC). Mrs. Hoshihara stated the request was to see if the project was feasible. She said it would be located on Eglin Air Force Base property and $160,000 of TDC funds would be used to request Eglin AFB allow use of its property. Mrs. Hoshihara stated if all goes well and it’'s accepted, the Okaloosa Island Leaseholders Association will request the County take ownership of this project, both property and the project and the County would be the one to seek additional funding sources. She said this request was brought before the Board because it included other departments and would require an amendment to the Tourist Development Plan and Ordinance since this use is not covered. In response to Mr. Windes, Mrs. Hoshihara stated the project could be constructed and maintained with TDC funds and stated TDC has not voted on funding the construction or maintenance. Mr. Schroeder stated the cost total is $102,000 for design work. Mr. Boyles expressed concern regarding public involvement and suggested setting up a workshop. Responding to Mrs. Ketchel’s gquestion, Mr. Schroeder said grant money, if available, would be worth pursuing. Mrs. Ketchel said she supports Mr. Boyles idea for a workshop. Mrs. Ketchel made motion, seconded by Mr. Goodwin, to go forward to see if a partnership can be developed with other entities. Mrs. Ketchel assured Mr. Goodwin her motion does not preclude public input. In response to Mr. Goodwin, Mr. Schroeder stated the $102,000 is strictly for preliminary survey and design services. He said it is the bare minimum amount of design work needed to be accomplished to shop this by Eglin AFB and other government stakeholders. Mrs. Hoshihara stated the $102,000 is June 7, 2016 -13- Minute Book 74, Page 259 Okaloosa County Board of County Commissioners a rough estimate and is not going to be awarded to HDR but would go out for competitive bids. Mr. Schroeder stated the monies are requested for next year’'s budget. Mr. Boyles again expressed his concern for the importance of public input and stated he would vote in opposition. At Mr. Windes’ request, Mrs. Ketchel restated her motion stating the $102,000 should be put in this year’s budget as an agenda item to see if we could get the financing to go forward with a feasibility study on this project. Per Mr. Goodwin’s request, Mr. Schroeder said there’s no great urgency to know when to budget the $102,000 and stated he will put it in the budget now and withdraw it should that be the decision made later. Mr. Hofstad said he could include i1t in the budget as a placeholder. Mrs. Hoshihara said a vote from the Board is needed as to whether or not to move forward with the project and said monies can be put in the budget but no funds can be expended until the Ordinance is amended. Mrs. Ketchel restated her motion to move forward with the recommendation for staff to take a look at the feasibility of the project. Mr. Boyles commented that it doesn’t involve the expenditure of funds and the monies would be spent before public input. Mr. Harris stated he would vote in opposition of the motion. Mr. S3chroeder, in response to Mr. Peacock, stated the TDC provided support for this item. 3 yeas, 2 nays (Mr. Harris and Mr. Boyles voting nay). HUMAN RESOQURCES - PROPERTY AND FINANCE MANAGER POSITION 1IN PUBLIC WORKS DEPARTMENT, ENGINEERING DIVISION Mrs. GinNeal McVay, Human Resources Director, stated this item is for the addition of a new position in the Public Works Engineering Division and 1is a mid-year addition which requires Board approval to add within this fiscal vyear. She said this position has been outlined to create a specific initial point of contact for all BCC owned parcels and leases and will include financial management (invoicing and payment monitoring) for all General Fund related ©properties. Mrs. McVay stated some additional Jjob functions for this position will include Grant Applications Acquisition and Reporting, Right-of-Way Management and Property Acquisition Process Management and Execution. She stated while this is an addition to the budgeted number of June 7, 2016 -14- Minute Book 74, Page 260 Okaloosa County Board of County Commissioners positions approved in the Engineering Division, the Public Works Director is confident he can absorb the additional increase in this year’s budget without additional funding. Mr. Harris said the project began three or four years ago and is an opportunity to manage property effectively. Mr. Harris made motion, seconded by Mr. Boyles, to approve regquest. Mr. Goodwin said based on the proposed job description and the dollar amcunt the position should have an accountant or CPA background., Mrs. McVay said the Jjob description was written to require a Bachelor’s Degree in Accounting, Finance, Business Administration, Public Administration, or closely related field and added that a degree combination or an equivalent amount of education, training, and experience would be preferred for the position. She further stated a requirement for a background in finance or accounting could be added to the job description. 5 yeas. HUMAN RESOURCES - RECLASSIFICATION OF TWO POSITIONS IN THE COURT SERVICES DEPARTMENT Mrs. GinNeal McVay, Human Resources Director, stated this request is for reclassification of one full-time Probate and Foreclosure Case Manager position into one part-time Probate Case Manager position and one part-time Foreclosure Case Manager position. She said the case load was reevaluated and 1its allocation of time is equal and stated this request will reduce the department’s budget by approximately $11,024.61 annually which excludes health and 1life insurance. Mr. Harris made motion, seconded by Mr. Boyles to approve request. Mrs. Ketchel expressed concerns because other counties have a full-time Foreclosure Case Manager position and said it would be a hardship on the Jjudges and requested further input. Ms. Cathy White, Court Administration, stated Okaloosa County is different from Santa Rosa and Escambia Counties because their full-time positions handle all court matters involving probate and mortgage foreclosures, whereas Okaloosa County has Judicial Assistants and Magistrates that handle these matters. Therefore, a part-time position would be adequate. She said previously one full-time person was working both positions which was difficult. Mr. Boyles stated he doesn’t presume to know what’s 1in the best interest of the Judiciary and doesn’t feel the Board should tell the Judiciary what they require and further stated his second to the motion stands. 5 yeas. June 7, 2016 -15- Minute Book 74, Page 261 Okaloosa County Board of County Commissioners GROWTH MANAGEMENT - AGREEMENT WITH BLUEWATER BAY MSBU FOR DRAINAGE PROJECT Mr. Elliot Kampert, Growth Management Director, stated this item is for an agreement with Bluewater Bay MSBU for a Drainage Project in the South Wind and Curacao Way area. He stated in December 2015 an agreement was approved with the Division of Emergency Management (Project 16HM-H4-01056-01-56-01-300/Project 4177-06-R) to allow the study of a certain area that was experiencing drainage problems. As part of the application the County agreed to provide $10,000 of in-kind surveying and engineering work and the MSBU would provide the remaining local match of $22,560. Mr. Kampert said the MSBU has provided the County with $8,167 of the required local match, has pledged an additional 83,400, and received an additional $7000 from private donors. He stated the funds presented to Okaloosa County by the MSBU totals $18,567 of the $22,560 which is a share of the local match. Mr. Kampert said to insure the MSBU meets all its obligations, staff recommends the Board of County Commissioners authorize the Chairman to sign the attached agreement between Okaloosa County and the Bluewater Bay Municipal Services Benefit Unit with the stipulation that, if the full amount of the